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Easy & Clear Steps to Open PDF in PowerPoint

October 26, 2023 308 views

 Are you struggling to incorporate PDFs into your PowerPoint presentations? Fret not! In this guide, we'll walk you through user-friendly methods to seamlessly integrate PDF content. Elevate your presentation game with WPS Office and experience a world of convenience and compatibility.

Part 1: Opening PDF in Powerpoint with Two Methods

Open PDF in PowerPoint


In this section, we'll cover two approaches for seamlessly integrating PDFs into your PowerPoint presentations. The first method entails different ways to insert a PDF, including as an icon, hyperlink, or image. The second method focuses on converting PDFs to PowerPoint slides, providing additional flexibility in your presentations. We'll also offer practical insights based on user experience to help you choose the best method for your needs. Let's get started!

Method1: Inserting PDF in PowerPoint 

Insert as an icon

Step 1: Open PowerPoint and go to the slide where you want to insert the PDF icon.

Open PowerPoint


Step 2: Click Insert > Object.

Click Insert

Step 3: In the Insert Object dialog box, select Create from file.

select Create from file.

select Create from file.

select Create from file.

Step 4: Click Browse and navigate to the PDF file you want to insert.

Step 5: Select the PDF file and click OK.

Select the PDF file

Step 6: In the Insert Object dialog box, select As icon and click OK.

Object dialog box

Step 7: The PDF icon will be inserted on the slide. You can resize and move the icon as needed.

The PDF icon

Insert as a hyperlink

Step 1: Open PowerPoint and go to the slide where you want to insert the PDF hyperlink.

Step 2: Click Insert > Hyperlink.

Click Insert

Step 3: In the Link to section, select Existing file or URL.

select Existing file or URL.

Step 4: Click Browse and navigate to the PDF file you want to insert the hyperlink to.

Step 5: Select the PDF file and click OK.

Select the PDF file

Step 6: In the Text to display section, enter the text you want to display for the hyperlink.

Step 7: Click OK.

Step 8: The PDF hyperlink will be inserted on the slide. To open the PDF file, click the hyperlink.

The PDF hyperlink

Insert as an image

Step 1: Open the PDF file and display the page you want to insert into PowerPoint.

Open the PDF file

Step 2: Open PowerPoint and go to the slide where you want to insert the PDF as a picture.

Step 3: Click Insert > Screenshot.

Open the Screenshot.

Step 4: Now all of your available windows are presented, including the open PDF file.

the open PDF file.

Step 5: Select the page you would like to insert from your PDF file into the PowerPoint slide as an image.

Step 6: Click Screen Clipping.

Step 7: PowerPoint minimizes and shows the window with the PDF file.

Step 8: When your screen gets a white “frosted” appearance and the pointer becomes a crosshair, drag to draw a box around the content that you want to clip.

Step 9: Release the mouse button to insert the selected portion of the PDF file into the PowerPoint slide as an image.

PDF file into the PowerPoint slide

Step 10: You can resize and move the image as needed.

Method 2: Converting PDF to PPT

Advantages of converting PDF to PPT

  • Modifying the presentation content becomes a breeze.

  • Incorporate a wide array of multimedia elements like animations, transitions, and audio for an enriched presentation.

  • Save your presentation in diverse formats including PPTX, PPSX, and ODP, ensuring compatibility and versatility.

WPS PDF Tools Online

WPS PDF Tools Online is a free online tool that allows you to convert PDF files to a variety of formats, including PPT.

To convert PDF to PPT using WPS PDF Tools Online:

Step 1: Go to the WPS PDF Tools Online website.

the WPS PDF Tools Online website.

Step 2: Click the PDF to PPT tool.

 the PDF to PPT tool.

the PDF to PPT tool.

Step 3: Click the Choose File button and select the PDF file you want to convert.

 the Choose File button

the Choose File button

Step 4: Click the Convert button.

Step 5: Once the conversion is complete, click the Download button to download the converted PPT file.

 the Download button

the Download button

Both methods have their own advantages and disadvantages.

Inserting a PDF into PowerPoint is a quick and easy way to add PDF content to your presentation. However, you cannot edit the PDF content directly, and the quality of the PDF file may be reduced.

Converting a PDF to PPT gives you more flexibility to edit the content of your presentation and add multimedia elements. However, the conversion process can take longer, and the results may not be perfect.

For beginners, I recommend using the Insert PDF into PowerPoint method. It is the quickest and easiest way to add PDF content to your presentation.

Part2: How to Edit a Powerpoint——WPS Office

WPS Office logo

WPS Office logo

WPS Office is a free and open-source office suite that includes a word processor, spreadsheet application, presentation software, and PDF editor. It is compatible with Microsoft Office files, so you can easily open and edit PowerPoint presentations in WPS Office.

Main features of WPS Office:

  • Compatible with Microsoft Office files

  • Easy to use interface

  • Powerful features, including animations, transitions, and sound effects

  • Free and open-source

Advantages of WPS Office over PowerPoint:

  • Free and open-source

  • More affordable than Microsoft Office

  • Smaller file size

  • Faster performance

How to convert PDF to PPT in WPS

Step 1: Open WPS Office Presentation and click the Insert tab.

WPS office

WPS office

Step 2: Click the Object button and select the PDF file you want to convert.

Click the Object button

Click the Object button

Step 3: In the Insert PDF dialog box, select the pages you want to convert and click OK.

the Insert PDF dialog box

the Insert PDF dialog box

Step 4: The PDF will be converted to PPT and inserted into your presentation.

WPS Office is a great alternative to PowerPoint, especially for those who are looking for a free and open-source office suite. It is easy to use and has all the features you need to create and edit PowerPoint presentations.

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FAQs 

Q1:Which file type is not supported by PowerPoint?

The following file types are not supported by PowerPoint:

  • .exe files

  • .jar files

  • .dll files

  • .sys files

  • .vbs files

  • .bat files

  • .cmd files

  • .reg files

  • .scr files

  • .hlp files

  • .chm files

  • .cab files

  • .msi files

  • .msp files

  • .msm files

  • .msiexec files

These file types are typically used for executable programs, system files, or script files. They cannot be inserted or embedded into PowerPoint presentations.

If you want to include content from one of these file types in your presentation, you can convert the file to a supported format, such as a PDF or image file. You can then insert the converted file into your presentation.

Q2: Which file can be inserted in MS PowerPoint?

In MS PowerPoint, you can insert various file types, including:

  1. Images: Common image formats like JPG, PNG, GIF, BMP, etc.

  2. Videos: File formats like MP4, AVI, WMV, etc.

  3. Audio: File formats like MP3, WAV, WMA, etc.

  4. Charts and Graphs: These can be created within PowerPoint or imported from Excel.

  5. PDFs: Portable Document Format files can be inserted into PowerPoint slides.

  6. Word Documents: DOCX files and other supported formats can be embedded.

  7. Excel Spreadsheets: XLSX files and other compatible formats can be inserted.

  8. Text Files: Plain text files and rich text format (RTF) documents can be added.

  9. Shapes and SmartArt: These are native to PowerPoint and can be customized.

  10. Hyperlinks: You can add links to web pages, email addresses, or other documents.

Remember, compatibility can vary depending on the version of PowerPoint you're using.

Summary

This comprehensive article guides readers through the seamless integration of PDF content into PowerPoint presentations, emphasizing user-friendly methods for both novices and experienced users. It explores two effective approaches: direct insertion and PDF-to-PPT conversion. Throughout, the spotlight shines on WPS Office, extolling its remarkable compatibility and editing capabilities. With its user-friendly interface and powerful features, WPS Office streamlines the presentation process, ensuring a polished and engaging final product. Don't miss the chance to elevate your presentations with the help of WPS Office!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.