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Easy Guide on How to Download Outlook Emails as PDF

July 31, 2023 940 views

In today's world, emails are a vital mode of communication, and we often receive important information through them. However, there may be times when we need to download Outlook emails as pdf for record-keeping or sharing purposes. It is also easy to share, view, and print. In this article, we will discuss how to download Outlook emails as pdf.

How to Download Outlook Emails as PDF Using Microsoft Outlook

Microsoft Outlook provides a built-in feature that allows users to save emails as pdf files. Here's how to do it:

  1. Open Outlook and select the email message you want to save as a pdf.

  2. Click on "File" in the upper left corner of the screen.

3. Select "Print" from the drop-down menu.

4. In the "Save As" dialog box, choose a location to save the file and give it a name.

5. In the "Save as type" dropdown menu, select "pdf (*.pdf)."

6. Click on the "Save" button to save the email as a pdf.

How to Download Outlook Emails as PDF Using WPS Office

Here, we will provide step-by-step instructions on how to download Outlook emails as pdf using WPS Office.

Step 1: Save Outlook email as html file

The first step in the process of converting Outlook emails to pdf is to save the email as an html file. Here's how you can do it:

1. Open Outlook and go to the email you want to save as a pdf.

2. Click on "File" in the upper-left corner of the screen.

3. Click on "Save As" from the dropdown menu.

4. Choose the location where you want to save the html file.

5. Choose "html" from the "Save as type" dropdown menu.

6. Click on "Save."

Step 2: Convert html to pdf using WPS Office software

Now that you have saved the Outlook email as an html file, you can use the WPS Office software to convert it to a pdf. WPS Office is a free and easy-to-use office suite that offers a powerful pdf converter. Here's how you can convert the html file to pdf using WPS Office:

  1. Download online and install WPS Office on your computer.

  2. Open WPS Writer and click on "File" in the top-left corner of the screen.

  3. Click on "Open" and browse to the location where you saved the html file.

  4. Select the html file and click on "Open."

  5. Once the html file is opened in WPS Writer, click on "File" again.

  6. Click "Export to pdf".

7. Choose the location where you want to save the pdf file and click on "Save."

Congratulations! You have successfully converted your Outlook email to pdf using WPS Office.

Using Tips to Download Outlook Emails as PDF

  • Consider whether you want to use a third-party tool or a built-in option within Outlook to convert your emails to PDF.

  • If using a third-party tool, make sure to choose a reputable and reliable software. You may want to read reviews and compare features before making a decision.

  • If using a built-in option within Outlook, check the version of Outlook you are using to ensure that the PDF conversion feature is available. Some older versions of Outlook may not have this feature.

FAQs

Q: Is it possible to download Outlook emails as pdf without using WPS Office?

A: Yes, there are other online tools and software available that can convert html files to pdf. However, we recommend using WPS Office as it is a free and reliable option with advanced features.

Q: Does WPS Office offer any other useful features for converting Outlook emails to pdf?

A: Yes, WPS Office offers a variety of other features for converting Outlook emails to pdf, such as the ability to customize the pdf layout and add watermarks and page numbers to the pdf file.

Q: Can I edit the pdf file once I've converted the Outlook email to pdf?

A: Yes, you can use a pdf editor such as WPS Office pdf Editor to edit the pdf file once it has been converted. This allows you to add annotations, highlight text, and make other changes to the document as needed.

Final Thoughts on How to Download Outlook Emails as PDF

Saving Outlook emails as pdfs is a great way to ensure that you have access to your emails even when you're not able to access your Outlook account. Adobe Acrobat and WPS Office are both powerful tools that can be used to save Outlook emails as pdfs. If you're looking for a comprehensive pdf editor and converter that includes many other features, we recommend downloading WPS Office and giving it a try. With its user-friendly interface and powerful tools, it's a great choice for anyone who needs to work with pdf files on a regular basis.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.