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Easy Way to Export Power BI to PowerPoint

September 21, 2023 1.2K views

PowerPoint is a widely embraced tool for crafting compelling presentations in today's fast-paced world. In addition, Power BI is a data analysis and visualization tool that helps users produce data-driven insights.  However, users face a common challenge in exporting Power BI to PowerPoint. The article demonstrates a comprehensive guide to enable you to perform a smooth conversion from Power BI to PowerPoint.

What is Power BI?

Power BI is a powerful business analytics tool developed by Microsoft. It empowers organizations and individuals to transform data from various sources into interactive and visually appealing insights. With Power BI, you can create interactive reports, dashboards, and visualizations that provide valuable insights into business performance, trends, and patterns. Power BI is commonly used for data analysis, visualization, dashboard creation, and real-time business monitoring.

How to Export Power BI to PowerPoint?

Exporting Power BI visuals to PowerPoint is valuable for presenting your data-driven insights in the desired format. Following is a step-by-step guide on how to export Power BI to PowerPoint:

Step 1: Open your Power BI report that contains the visuals you want to export.

Step 2: In the Power BI Service section, click on the Export button and select PowerPoint

Clicking on Export and PowerPoint

Step 3: Select the Current Values button in the pop-up and select the Export button

Selecting the current values and clicking on Export


Step 4: Open the downloaded PowerPoint file to view it

Opening the PowerPoint file

Opening the PowerPoint file

Convert Power BI to PowerPoint with filters?

The Power BI file can be exported to PowerPoint with filters by using the following steps:

Step 1: Open you Power BI file that you want to Export

Step 2: Click on the Export button and select the Embed Live Data option

Clicking on Export and Embed Live Data

Clicking on Export and Embed Live Data

Step 3: Open your PowerPoint and click on Add-ins, Select the Microsoft Power BI add-in.

Adding the Microsoft Power BI add-in to PowerPoint

Adding the Microsoft Power BI add-in to PowerPoint


Step 4: Now open the PowerPoint, and you will see that you can apply all the filters to the file in PowerPoint

Option of filters in PowerPoint

Option of filters in PowerPoint

Limitations for Exporting Power BI to PowerPoint:

There are some limitations to exporting visuals and reports from Power BI to PowerPoint. Following is the list of these limitations to keep in mind before using this function:

Limitations of Visuals:

The following visuals will not be converted into PowerPoint:

  • Power BI custom visuals.

  • ESRI ArcGIS visuals

  • R visuals

  • Power Apps visuals

  • Python visuals

  • Power Automate visuals

  • The Paginated Report visual

  • Visio visuals

Limitation of Reports:

The following reports will not be converted into PowerPoint documents:

  • Reports with more than 50 pages.

  • Reports larger than 500 MB when exported.

  • Reports are being exported to older versions of PowerPoint.

  • Reports that take longer than an hour to process.

  • Report pages that take longer than 6 minutes to load.

  • The resolution of exported report pages is 1280 pixels x 720 pixels.

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FAQs 

  1. Can I copy Power BI visual to PowerPoint?

Yes, you can easily copy the visuals from Power BI and paste them in PowerPoint. Right-click on the visual in Power BI and copy it, then go to the PowerPoint and paste the visual into the desired slide.

  1. Why can't I run Power BI in PowerPoint?

If you are facing an error while installing the Power BI add-in to your PowerPoint, it can be due to a browser authentication error. You can resolve the error by going into the settings of Power BI and following the below-mentioned path:

File > Options > Security > Authentication Browser > Enable “Use my default browser"

Conclusion

In conclusion, the article outlines an easy method for exporting Power BI visuals to PowerPoint presentations. The article describes the step-by-step approach to export Power BI to PowerPoint with filters. While emphasizing the user-friendly nature of this feature, the article acknowledges certain limitations, particularly highlighting specific visuals and reports. In addition, the article presents a free and comprehensive alternative to Microsoft Word in the form of WPS Office. It is evident that with its user-friendly interface and compatibility, WPS Office empowers users to effortlessly create, edit, and collaborate on documents.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.