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How to Export Word to PowerPoint Easy and Clear

September 27, 2023 894 views

Microsoft Word and Microsoft PowerPoint are essential components of the Microsoft Office suite and serve distinct roles in creating documents and designing presentations. While their purposes differ, situations may arise where converting Word files to PowerPoint format becomes necessary.

This is especially relevant for ensuring cross-device compatibility and collaborating with PowerPoint users.

If you're wondering How to convert Word to PowerPoint, this post is for you as our guide provides comprehensive and straightforward approaches and techniques to transform your Word documents into PowerPoint presentations.

Step-by-Step: How to Export Word to PowerPoint?

In this section, we will learn various methods to export Word to PowerPoint. Each method offers its own advantages, so feel free to choose the one that aligns best with your preferences and requirements.

#Method 1: Using Word

Now, let's shift our focus to the first method. This method uses Microsoft 365 on the web. This method may seem a bit complicated for you because it requires you to use Microsoft 365 online webpage by logging into your account. But worry not. We're here to make this process easier for you through simplified instruction steps.

So follow the below steps carefully to convert Word to PPT using Word web:

Step 1. Launch your web browser. For me, it's Chrome. Visit office.com and sign in to your account.

Step 2. Open the Word file you need to convert.

Step 3. Go to the "File" tab.

Step 4. Choose the "Export" option and then click "Export to PowerPoint Presentation (Preview)."

Step 5. In the popup window, pick the design theme you want to use and click on "Export."

Step 6. The preparation process will be started. Once a popup appears, click "Open Presentation."

Step 7. Now, your presentation is opened in the web version of PowerPoint, and you can download it by navigating to File > Save as > Download a Copy.

Source of all images: https://www.pcworld.com/article/623951/how-to-convert-a-word-document-to-a-powerpoint-presentation.html

#Method 2: Using PowerPoint

Converting your Word document into a PowerPoint presentation can be efficiently performed using PowerPoint's own features. However, a crucial initial step involves ensuring that your Word document is appropriately formatted to facilitate a smooth conversion process.

To designate content intended for slide titles, apply the Heading 1 style; similarly, allocate the Heading 2 style to content earmarked for text within the slides. This strategic formatting will be key in streamlining your transition from document to presentation.

Follow the steps:

Step 1. When you're prepared, launch PowerPoint and ensure you're in the "Home" tab. Click on "New Slide," then choose "Slides from Outline" at the lower section of the menu.

Step 2. Choose a Word file you want to convert to PowerPoint and click "Insert."

Step 3. PowerPoint will proceed. Although this method is less optimal than Word for the Web, it still effectively accomplishes the task.

Source of all images: https://www.pcworld.com/article/623951/how-to-convert-a-word-document-to-a-powerpoint-presentation.html

#Method 3: Insert Word Document as an Object in Presentation

This method offers a unique approach by allowing you to choose between Linked or Embedded. The key distinction lies in where the information is kept.

If you choose to embed the object in your presentation, the information it contains becomes part of the presentation itself. This is helpful if you're concerned about the Word document moving around (which can cause issues for linked objects), but it might make your presentation file larger.

On the other hand, a linked object just adds a special link to the original file. In simple terms, the information in the object isn't stored in the presentation; it's like a connection. This keeps the presentation file size smaller, but the link could break if the original file is moved somewhere else.

Follow the steps below:

Step 1. Open the presentation, and go to the slide you need to add the object to. Click "Insert" and choose "Object".

Step 2. Choose "Create from File" and click "Browse" in the appeared popup.

Step 3. Find and choose the file you have to insert. After inserting, you'll find two options. You can show the complete Word document on your PowerPoint slide, or you can show only the icon of the document.

If you go with the second choice, clicking on the icon will open the document in Word. Finally, click "OK" to insert the object.

Source of all images: https://www.pcworld.com/article/623951/how-to-convert-a-word-document-to-a-powerpoint-presentation.html

How to Keep Formatting When Copying from Word to PowerPoint?

Keeping formatting when copying from Word to PowerPoint ensures your presentation looks polished and professional. This method is a little bit tricky. We'll guide you through techniques that enable you to transfer content while preserving its visual appeal and structure seamlessly.

By understanding this method, you'll be able to create engaging PowerPoint slides without compromising the original formatting from your Word document.

So, let's get started. Follow the practical steps:

Step 1. Open your Word document and select the content that you have to copy.

Step 2. Copy the selected content by pressing Ctrl+C, or you can copy it by right-clicking and selecting the "Copy" option.

Step 3. Open PowerPoint and locate your desired slide, where you'll paste the copied content.

Step 4. Click on the "Insert".

Step 5. Choose "Text Box."

Step 6. Draw a text box on the slide by clicking and dragging within the slide's designated space.

Step 7. Right-click in the text box.

Step 8. Click the paint brush icon under "Paste Options." It's "Keep Source Formatting".

Source of all images: https://www.maketecheasier.com/copy-text-formatting-from-word-to-powerpoint/#google_vignette

Best Free Office Suite: WPS Office

WPS Office is a versatile, lightweight, and compatible office suite for different operating systems. It provides essential productivity tools for creating and managing documents, spreadsheets, and presentations.


Its AI-powered features, including converting function, enhance document conversion accuracy. Many of its core features are available for free, making it the best choice for individuals and teams seeking a free AI-powered tool to enhance their productivity.

Functions of WPS Office:

  1. Writer (Word Equivalent): This is the word processing component of WPS Office, similar to Microsoft Word. It enables users to create and edit documents, apply formatting, insert images, tables, and charts, and manage document layout. It supports various text formatting options, templates, and styles.

  2. Spreadsheets (Excel Equivalent): The spreadsheet module in WPS Office is comparable to Microsoft Excel. Users can create, edit, and analyze data using formulas, charts, graphs, and pivot tables. It contains a wide range of functions for data manipulation and analysis.

  3. Presentation (PowerPoint Equivalent): This module lets users create visually appealing slideshows for presentations. It includes features like slide transitions, animations, multimedia insertion, and a variety of templates to enhance the visual appeal of presentations.

  4. PDF Reader and Editor: WPS Office also includes a built-in PDF reader and editor, allowing users to view and edit PDF documents without requiring separate software.

So, wait no longer. Just download WPS Writer to enjoy even advanced AI functions and especially converting functions for free to perform your tasks smoothly.

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FAQs:

1. Why is my PowerPoint not exporting to Word?

If you experience an error message stating "PowerPoint couldn't write to Microsoft Word" when exporting PowerPoint slides to a Word document, you can try to restart your computer before trying the export again.

This can help free up memory and potentially resolve any issues causing the error.

Open only PowerPoint while performing the export. Closing other programs can contribute to successful export.

2. Can you convert PDF to PowerPoint?

Yes, you can convert PDF files to PowerPoint presentations. Adobe Acrobat offers a PDF-to-PowerPoint conversion feature. Here's how you can do it:

  1. Open your PDF in Adobe Acrobat.

  2. Click "Export PDF" on the right side.

  3. Select "Microsoft PowerPoint" as the export format.

  4. Click "Export" and wait if there are pictures of text. It runs OCR automatically.

  5. Save the new PowerPoint file with a name.

Summary

Converting Word documents to PowerPoint presentations can be a valuable skill, enabling seamless collaboration and compatibility.

The guide provides user-friendly methods for this conversion process, catering to different preferences.

Furthermore, the introduction of WPS Office, a free and versatile office suite, offers a powerful solution for productivity needs. With its AI-enhanced converting function and various modules for document creation and manipulation, WPS Office stands out as a valuable tool for individuals and teams seeking a free and efficient office suite.

By following the guide's steps and considering WPS Office as an option, users can enhance their ability to transform and present their content effectively.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.