Guide on How to Convert a File to PDF on Windows

July 31, 2023 453 views

PDFs are one of the most commonly used file formats for sharing documents, as they are universally compatible and maintain the formatting and layout of the original document. Converting a file to a pdf on Windows can be very useful, especially when sharing documents with others. pdf files are widely accepted and can be viewed on any device without the need for specific software. In this article, we will discuss how to convert a file to pdf on Windows using various methods, including free and online tools, as well as WPS Office software.

How to Convert a File to PDF on Windows Using WPS Office Software

WPS Office is a popular office suite that offers a variety of tools for creating, editing, and converting documents. Follow these steps to convert your file to pdf using WPS Office:

Step 1: Download and Install WPS Office

If you haven't already done so, download and install WPS Office on your Windows computer. WPS Office is available as a free download from the WPS website.

Step 2: Open WPS Writer

Once you have installed WPS Office, open WPS Writer, the word processing program included in the suite.

Step 3: Open the File You Want to Convert

Click on Menu in the top-left corner of the WPS Writer window and select 'Open' from the dropdown menu. Navigate to the file you want to convert and select it.

Step 4: Convert Your File to pdf

Once you have opened your file in WPS Writer, click Menu again and select 'Export to pdf' from the dropdown menu. WPS Writer will then convert your file to pdf format.

Step 5: Save Your pdf File

Once the conversion is complete, WPS Writer will prompt you to save your newly created pdf file. Choose a location on your computer to save the file, give it a name, and click 'Save.'

How to Convert a File to PDF on Windows Using a Free Online Converter

1. Choose a free online converter: There are many free online converters available, such as Smallpdf, Zamzar, and pdf Converter. Choose one that suits your needs and navigate to its website.

2. Upload your file: Once on the converter's website, look for a button that says "Choose file" or "Select a file." Click on this button and select the file you want to convert from your computer. Some converters also allow you to drag and drop your file onto their website.

3. Convert your file: Once you've selected pdf as the output format, click on the "Convert" button. The converter will then convert your file to pdf. This process may take a few seconds to a few minutes, depending on the size of your file and the speed of your internet connection.

4. Download your pdf: After the conversion is complete, the converter will usually provide a link or a button that allows you to download your pdf file. Click on this link or button to download your pdf to your computer.

Using Tips to Convert a File to PDF on Windows

  • Make sure to choose the appropriate software or tool for your specific file type. Some PDF conversion tools may work better for certain file types, such as images or text files.

  • Check the resolution and image quality of any images in your file before converting to PDF. Low-quality images may not look as good in a PDF, so it's a good idea to ensure that all images are high-quality before converting.

  • Consider whether you want to compress your PDF file to reduce its size. This can be done during the conversion process or through a separate program.

  • Check that any hyperlinks or other interactive elements in your file have been preserved during the conversion process. Some conversion tools may not be able to preserve these elements, so it's a good idea to double-check.

  • Finally, make sure to choose an appropriate file name and save location for your PDF file. This will make it easier to find and manage your file later.


Q: Is it safe to use online file converters?

A: While many online file converters are safe to use, it's important to choose a reliable website and be cautious about uploading sensitive or confidential files.

Q: Can I edit the converted pdf file?

A: Yes, you can edit the converted pdf file using a pdf editor such as Adobe Acrobat or WPS Office.

Q: Can I convert multiple files to pdf at once using an online converter?

A: Some online converters support batch conversion, which allows you to convert multiple files to pdf at once. However, this feature may not be available on all online converters.

Final Thoughts on How to Convert a File to PDF on Windows

Converting a file to pdf on Windows is a simple and straightforward process that can be done using free online converters, Microsoft Word, or WPS Office software. While online converters can be a quick and convenient option, using WPS Office or Microsoft Word allows for more control over the conversion process and the ability to edit the resulting pdf file. We recommend trying out WPS Office, as it offers a variety of useful features and tools for creating and editing pdfs and is available for a free trial download.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.