How to Compress a PDF File on Windows With Free Converter Software

July 31, 2023 1.3K views

If you’re looking for ways about “How to Compress a PDF File on Windows”, you’ve landed on the right page. We all know that in today’s digital age, PDF files have become integral to our lives. From sharing essential documents to submitting official paper-work, PDFs are the preferred format for their compatibility and ease of use. However, with the convenience comes the challenge of handling large file sizes, which can hinder seamless sharing and storage. This’s where compressing a PDF file comes in handy, allowing you to reduce the file size without compromising its quality. However, the process of reducing PDF file size may seem daunting, especially for those who are not tech-savvy. In this guide, we’ll delve into various techniques about “how to compress a PDF file on Windows,” So let’s get started!

How to Compress a PDF File on Windows With WPS Office

WPS Office is a versatile and user-friendly office suite that offers a range of features to create, edit, annotate, merge, and compress PDFs. This software is free to download and install and can handle 47 file formats conveniently. If you’re looking for a quick and easy way to reduce the size of your PDFs on Windows with WPS Office, follow the below step-by-step instructions:

  1. First of all, download the WPS office from the official website and then launch this application on your device.

  2. Open the PDF file you want to compress and hit the “Tools” tab on the main menu and then select the “PDF Compressor” tool.

  1. A new window will pop up with compression settings, select the level of compression as HD, normal or common, select the directory where you want to save the final file, and click “Compress.”

Remember: the PDF compressor tool in the WPS office is a premium feature that requires subscriptions. However, you can sign in for a 7-day free trial to access this feature without paying a dime.

How to Compress a PDF File on Windows With Adobe Acrobat

Adobe Acrobat reader DC is a powerful and dedicated PDF editing and management software that offers a wide range of features to users. With Adobe Acrobat, compressing a PDF file on Windows is a breeze. The software offers a range of options to help you optimize your PDF file for size without compromising its quality. Follow the below steps to reduce PDF file size using this editor:

  1. Launch Adobe Acrobat on your Windows computer and go to the “Tools” section in the upper left corner, and in the “Protect and standardize” section, select “Optimize PDF” open.

  1. Open a large PDF file; once imported, hit the “Reduce File Size” option from the toolbar.

  1. A reduced file size pop-up will open asking for compatibility, select the “Retain Existing” option under “Discard Objects” to keep as much of the original document as possible, and then hit “OK.”

  1. Select the destination where you want to save your final file and hit the “Save” button.

How to Compress a PDF File on Windows With PDFelement

PDFelement is an all-in-one PDF editing software that allows users to perform myriads of functionalities related to PDF, such as creating, editing, and compressing PDF files. Follow the below steps to compress PDF to a smaller size without losing content quality.

  1. First of all, download and install PDFelement software on your Windows PC.

  2. Launch the editor and then open your concerned file in PDFelement.

  3. Click on the “File” tab in the top left corner of the screen and select “Optimize” from the drop-down menu.

  1. Select the “optimize option,” either high, medium, or low, select the location where you want to save the final file, and hit “Apply.”

  2. Now click on the “File” tab again and choose “Save” to save the compressed PDF file to your computer.

Using Tips

✅Always choose the right compression level to preserve the quality of the content.

✅Keep a backup copy of the original PDF file, just in case something goes wrong during the compression process.

✅Try optimizing images in the content to manually reduce file size.


1 - Can I compress multiple PDF files at once using WPS Office?

Yes, in the Kingsoft PDF compression setting window, hit “Add file” to select more miles to compress simultaneously

2 - Will compressing a PDF file result in a loss of quality?

It depends on the compression settings you choose. Some compression settings may result in a loss of quality or detail. Be sure to choose your compression settings carefully to balance file size with quality.

Recommended Method to Compress a PDF File on Windows

We hope this “how to compress a PDF file on Windows” guide has proved a problem solver for you. All the above-mentioned methods excel in compressing file size. Still, the use of the WPS office is recommended as this all-in-one toolkit is freely available to download and can meet all types of documents dealing with ease.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.