How to Convert Apple Pages to PDF Easily

January 11, 2024 634 views

It is essential to share and distribute documents in a format that protects their information, layout, and accessibility in today's increasingly digital environment. Apple Pages, a popular word processing application, offers a user-friendly platform for creating a variety of documents, from reports and presentations to flyers and newsletters. The Portable Document Format (PDF) is a flexible and widely used choice for disseminating these works, nevertheless, with a larger audience.

How to Convert Apple Pages to PDF

  • Exporting Directly from Pages

Step 1: Open the Pages document that you want to convert to PDF.

Step 2: Click on "File" in the menu bar and select "Export To".

NOTE: Ask your instructor their preference if you're unsure of which format to utilize. For this demonstration, we're using Word.

Step 3: Inside the Export Your Document window, click on Next... to continue.

Step 4:  Type a file name for you document into the Save As

TIP: It's best to save your file where it is easily findable, Desktop or Documents is a good choice.

Step 5: Click Export.

  • Using Third-party Tools

If you don’t have an iCloud account, or if you don’t want to use iCloud, use an online converter to convert your Pages files to PDF or DOCX. Zamzar is the free online file converter that we'll suggest.

Websites are simple to use, effective, and function similarly. Additionally, these websites convert Pages files on Windows PCs and perform admirably on the majority of Android browsers.

We’ll pick Zamzar to show how to convert Pages to PDF or DOCX.

Step 1: Launch Zamzar in your browser.

Step 2: Click “Choose Files” and select the Pages file you want to convert.

Step 3: Next, select “Convert To” and choose the file format.

Step 4: Click Convert Now.

Step 5: After a few minutes (depending on the file size), you’ll get a link. Click Download to get the converted file.

Tip: If the file is too big and you can’t wait around, check the Email When Done box under Convert Now and Zamzar will email the converted file to you.

  • Here are my own comments about using Zamzar converting Apple Pages to PDF: I appreciate the convenience of online conversion tools like Zamzar, as they eliminate the need for specialized software or technical expertise. Users can convert a variety of file types from one format to another using the well-known online program Zamzar.It is renowned for handling a variety of file formats and having an intuitive user interface.You could anticipate a simple procedure where you upload your Apple Pages document and choose PDF as the desired output type when using Zamzar to convert Apple Pages to PDF. Following the conversion, the program will send you a link to download the newly created PDF file. Online conversion tools like Zamzar are convenient since they take the place of needing specialist software or technical know-how.

Best Alternative——WPS Office

Here are these steps to convert your Apple Pages document to PDF using WPS Office:

Step 1:  Open the Pages document that you want to convert.

Step 2: Tap on the File menu and select Export To > PDF.

Step 3: Select where to save the PDF file and click Save, In the Export As PDF dialog box.

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Frequently Asked Questions:

Here are some frequently asked questions about converting Apple Pages documents to PDF:

1. How do I save Apple Pages as PDFs?

You can export a copy of your Pages document in a new format to save a copy of it in a different format. When you need to send a document to someone who uses a different piece of software, this is helpful. The original file will not be impacted by any changes made to the exported document. In order to save Apple Pages as PDFs on a macOS , such as a MacBook, MacBook Pro, iPad, or iPhone, follow these simple steps:

Step 1: Open the Apple Pages document that you want to save as a PDF.

Step 2: Click on the "Edit" menu located in the top-right corner of the screen.

Step 3: Select the "Export" option from the dropdown menu.

Step 4: Select "PDF" from the list of available formats and Choose a method to save, send, or share the file and follow the subsequent prompts.

2. How to convert a document to PDF?

Converting a document to PDF is a relatively simple process, depending on the software and tools you have available. This procedure is rather straightforward. Here are some typical approaches:

Step 1: Open your Word Document, and click the "File" Button in the upper left corner.

Step 2: Click the "Save As" button

Step 3:  Next to "Save as type:", select "PDF (*.pdf)". Then name your file and pay attention to where you are saving it.  When you are done, click "Save".

3. How do I make a page a PDF?

Using Microsoft Word: If you're using Microsoft Word, you can create a new blank document and paste the copied content into it. Then, go to "File" > "Save As," choose a location to save the PDF, and select "PDF" as the file format. (You can go back to the section above titled "How to convert a document to PDF?" to learn more.)

Using Online Converters: Alternatively, you can paste the copied content into an online converter tool like Smallpdf or ILovePDF, and convert it into a PDF directly from there. You can follow these steps using ILovePDF as an example:

Step 1: Go to the ILovePDF website.

Step 2: Choose the tool that suits your needs, such as "Merge PDF," "Convert to PDF," or "Image to PDF.". Then Click the "Select PDF file" button and choose the file from your device.

Step 3: After uploading your document and configuring options (if needed), click the "Merge PDF".

Step 4: Download Your PDF.


For users seeking an alternative method to convert Apple Pages documents to PDF, WPS Office offers a viable solution. With WPS Office, the process of converting Apple Pages documents to PDF is seamless and user-friendly.Your documents will be easily shareable across different platforms and devices thanks to this conversion, and the generated PDF files will continue to be compatible with a wide range of software and apps.  This convenience makes it a practical solution for anyone looking to share or archive their Apple Pages documents in PDF format.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.