A Quick and Easy Guide to Converting Word File to PDF Format

July 31, 2023 1.2K views

Converting a Word file to PDF is necessary in various situations, especially when you need to share or submit a document that should not be edited. The process is quick and easy, and can be done on various devices such as desktops, laptops, tablets, and smartphones. You can use various tools to convert a Word file to PDF, including the built-in feature available in Word processing software such as Microsoft Word, or online conversion tools like WPS Office's Word to PDF converter. Converting a Word file to PDF format is a straightforward process that can be done quickly and conveniently, ensuring that you have a secure and professional document to share or submit.

Guide on Word to PDF Conversion Tool of WPS Office

Step 1: Open WPS Office

Open WPS Office on your desktop or laptop. The software can be downloaded from the WPS website if you don't have it installed already.

Step 2: Go to the Word to PDF Tool

Click on the Special Features tab at the top of the main interface. Then, select Word to PDF from the dropdown menu.

Step 3: Add Word Files

Click on the Add Files button to upload your Word files that you want to convert to PDF. You can also drag and drop the Word files directly into the WPS Word to PDF tool.

Step 4: Adjust Settings

The Word to PDF tool of WPS Office allows you to adjust the page size, orientation, and margins of your PDF file. You can also choose whether you want to include the comments and track changes in the PDF file. Once you have adjusted the settings, click on the Start button to begin the conversion process.

Step 5: Save Your PDF File

Once the conversion process is completed, you can save the PDF file to your preferred location on your computer. You can also preview the PDF file by clicking on the Preview button.

And that's it! You have successfully converted your Word files to PDF using the WPS Office Word to PDF tool.

Features of Word to PDF Conversion Tool of WPS Office

WPS Office's Word to PDF conversion tool is compatible with various devices and systems, including desktops, laptops, tablets, and smartphones. The tool is available as a part of the WPS Office software suite, which is compatible with Windows, Mac, and Linux operating systems. WPS Office can be used in a variety of web browsers, including Chrome, Edge, Safari, Android Web, Firefox, and Opera. Additionally, a browser-based version of the tool is available for users who prefer not to install additional software. This offers maximum flexibility and convenience when converting Word files to PDF.

WPS Office's Word to PDF conversion tool offers various options for customization, including the ability to adjust the PDF's security settings, compress images, and merge multiple files into one PDF document. The tool also allows users to convert batches of Word files to PDF simultaneously, saving time and effort. With these additional features, the Word to PDF conversion tool of WPS Office offers a comprehensive and efficient solution for converting Word documents to PDF.


  • Offers a user-friendly interface for easy conversion of Word documents to PDF

  • Provides multiple customization options, such as security settings and image compression

  • Can merge multiple Word files into one PDF document

  • Supports batch conversions, allowing users to convert multiple files at once

  • Available on various devices and operating systems

Tips to Use Word to PDF Conversion Tool of WPS Office

Here are some tips to help you use the Word to PDF conversion tool of WPS Office effectively:

  1. Check your document for formatting errors before converting it to PDF. The conversion process may highlight any formatting errors or inconsistencies.

  2. Customize your PDF's security settings according to your needs. The tool offers various options to help you secure your document, such as password protection and document encryption.

  3. Compress any images in your Word document to reduce the PDF's file size. This can help to ensure that your PDF is easy to share and access.

  4. Take advantage of the batch conversion feature if you have multiple Word documents to convert. This can save you time and effort.

  5. Review your PDF after conversion to ensure that it looks and functions as intended. Make any necessary adjustments or edits if needed.

FAQs on Converting Word File to PDF Format

1. Can I use WPS Office on a Mac computer?

Yes, you can use WPS Office on a Mac computer. WPS Office offers a version for macOS, which you can download and install on your Mac.

2. Can I convert a word file to a pdf file offline in the WPS office?

Yes, you can convert a Word file to a PDF file offline in WPS Office. WPS Office has a built-in PDF converter that allows you to convert your documents to PDF format without an internet connection.

How to Download WPS Office for a Free Trial:

Go to the WPS Office website at

  1. Click on the Download button on the homepage.

  2. Select your operating system from the dropdown menu (Windows, macOS, Linux, iOS, or Android).

  3. Choose the WPS Office version that you want to download (Free, Premium, or Professional).

  4. Enter your email address to download the software.

  5. Once you've entered your email address, click the Download button to start the download process.

After the download is complete, you can install WPS Office and start using it for free for a limited period of time.

Learn More about WPS Office

I recommend downloading WPS Office because it offers a wide range of features and tools that make it easy to create, edit, and share documents, spreadsheets, and presentations. It's also compatible with a range of file formats, including Microsoft Office files, PDFs, and more, making it a versatile and convenient office suite for all your needs. Additionally, it offers cloud storage integration, mobile apps, and a user-friendly interface that is easy to navigate, making it a great choice for both personal and professional use.

In conclusion, the Word to PDF conversion tool of WPS Office is a valuable tool for individuals and businesses who need to convert Word documents to PDF. It offers a range of features and tools, including customizable security settings, image compression, and batch conversion. While it has some limitations, overall, it is a convenient and efficient tool for document conversion needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.