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How to Create a Letterhead Template in Word

August 8, 2022 4.9K views

A company letterhead template word document is a pre-designed document that contains a company or individual's name, logo, address, and contact information. It is typically used for official correspondence such as business letters, invoices, and other professional communications.

A letterhead template can be created in a word processing program by inserting the appropriate text and graphics into a document. Alternatively, there are many online sources where you can download ready-made free letterhead templates word documents.

When creating a letterhead template, it is important to use high-quality images and fonts that reflect your business's brand. The template should also be designed in a way that makes it easy to print on standard-sized paper.

What is the Proper Format for a Letterhead?

A well-designed letterhead plays a pivotal role of any business's branding. It not only helps to create a professional image but can also convey important information to clients and customers.

A good letterhead should be easy to print and look good both in black and white or color. It should also be designed to make it easy to edit and update as needed. So, what is the ideal format for a letterhead template?

There are a few key elements that should be included in any letterhead design. These elements can still apply for church letterhead word template and not just businesses. The elements include:

  • The name of the company or individual: This is the most important element of the letterhead and should be prominently displayed at the top of the page.

  • A logo or other graphical element: A logo can help to create a more professional and polished look for the letterhead. If you do not have a logo, consider using another graphical element such as a company tagline or slogan.

  • The address: The address should be included underneath the company name. In some cases, the city and state may also be included—especially, if you're creating a church letterhead word template.

  • The company's telephone number: The telephone number should be listed beneath the address. If there is more than one number, consider including a toll-free number as well.

  • The company's website address: The website address can be included beneath the telephone number. If there is no website, consider substituting the social media handles or another online presence.

  • The date: The date should be included in the upper right-hand corner of the letterhead. This will help to ensure that the letterhead is always up-to-date.

  • Additional elements: In some cases, additional elements such as a tagline or slogan may be included on the letterhead. These should be kept to a minimum so as not to clutter the design.

Recommended Size And Font Choices

Selecting your letterhead's appropriate size and font contributes significantly to its professionalism and readability.

1. Size: For a standard letter size (8.5 x 11 inches), we recommend using a letterhead size of at least 2 x 8 inches to ensure visibility and readability. The size can also vary according to your preferences or needs.

2. Font: Selecting a clear and legible font that's easy on the eyes is difficult. There are numerous font families to choose from, including popular options like Times New Roman and Arial, which are widely known for their readability. At the same time, Serif gives a traditional look sans a modern to the letterhead.

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Crafting a Custom Letterhead by WPS Office

It's common for businesses to want to include their branding on their letterhead. After all, letterhead is often the first impression a potential customer or client will have of your company.

The good news is that many word processors, such as WPS Office, come with templates you can use to create different documents. All you need to do is open up the template library, find a template that meets your needs, and customize it with your company's logo and contact information.

There is a slight twist, though; WPS Office does not have a built-in company letterhead template word document for creating letterhead. However, you can create a custom letterhead using the program's design tools.

Create Letterhead

  • Access the "Page Layout" Tab.

Page Layout in Word

  • After that, open ‘Insert’ menu and then click on the Header or Footer option.

  • For a letterhead, select the average 8.5 x 11-inch page size.

Insert Header

  • While you're still on the design menu, navigate to the insert section and then click picture. It will open an ‘upload’ window where you will need to select the image or graphic to use as shown below;

  • Ensure the image you're using is balanced. After uploading, your editor should look like this;

  • Choose and customize the business logo

  • Our original logo image was 70% but we’ve reduced it to just 10%.

  • Insert the logo into your desired document

Insert Logo

  • From the illustration, you can see that the logo is shifted to the left. We want to put it at the center. To do this, click home and then select center alignment button. You should see it in the paragraph section.

  • On the footer section, you can add any other relevant pieces of information like the company address and website etc.

  • You can change your font and text alignment by highlighting the text and right clicking it to open a detailed dialogue window as shown below;

  • Once you have designed your custom letterhead, you can save it as a template for future use. Click the 'Save' button, name the file and your new letterhead template will be saved.

And that's it! You've now successfully created a letterhead template in WPS. You can use this template whenever you need to create a new letterhead for your business correspondence.

What goes at the Bottom of a Letterhead?

When creating free letterhead templates word documents, a relatively common question most people ask is; what exactly goes at the bottom of a letterhead? Now, the bottom of a letterhead may seem like an optional place to add information, but it can actually be quite helpful in conveying important details to your recipients. Here are a few things you may want to consider including at the bottom of your letterhead:

  • Your company's address and phone number: Make it easy for recipients to get in touch with your company by including your contact information at the bottom of the letterhead.

  • Your company's website: If you want recipients to be able to find additional information about your company online, include your website address on the letterhead.

  • Your company's logo: A company logo adds a professional touch to letterhead and can help recipients remember your brand. If you have a multi-colored logo, printing it in black and white at the bottom of the letterhead can be a cost-effective way to reproduce it.

By including these elements at the bottom of your letterhead, you can make sure that recipients have all the information they need to get in touch with your company and learn more about what you do.

What are Some Common Design Mistakes to Avoid when Creating a Letterhead?

Creating a letterhead template in Word is not just about putting together different design elements; it is about communicating the essence of a company in a visually appealing manner. However, some design mistakes can cause a letterhead to become ineffective and negatively impact a company's image. Here are some common mistakes to avoid:

  • Using generic templates: Generic templates can make a letterhead lackluster and look unappealing. Instead of templates, create an original, unique design that aligns with the company's brand.

  • Refrain from proofreading: Correct spelling or grammar can damage a company's credibility. Ensure that the letterhead is free of any errors.

  • Including excessive information: Too much information can make the letterhead look cluttered and distract from the critical information. Stick to what is necessary, such as the company name, logo, and contact information.

  • Using low-quality images: Low-quality images can make a letterhead look unprofessional. Always use high-quality images that are relevant to the company's brand.

  • Not considering printability or branding guidelines: When creating a letterhead, it is essential to consider printability and branding guidelines. It can ensure that the letterhead looks consistent across all media and that it is easy to print.

How Else can I Make My Letterhead Stand out?

A well-designed letterhead can leave a lasting impression on the recipient.

Here are some additional tips to make your letterhead stand out:

  1. Use bright colors - Bold, vibrant colors can make a letterhead more visually appealing and memorable.

  2. Interesting fonts - Unique and legible fonts can make a letterhead stand out and align with the company's brand.

  3. Incorporate the company logo - The company logo is an essential aspect of the company's brand identity and should be included on the letterhead.

  4. Ensure readability - The letterhead should be easy to read to ensure the recipient can quickly understand the message.

  5. Choose high-quality paper - The type of paper used can impact the overall look and feel of the letterhead. Choose a high-quality paper that aligns with the company's brand.

Professional Letterhead Templates In WPS Template

Are you tired of using the same old bland letterhead for business communication? Do you want to elevate your professionalism and stand out from the crowd? Look no further than the WPS Template.

WPS Template is not your average template store. We take pride in our vast collection of over 5,000 templates that are thoughtfully designed and curated for various business needs. Professional designers create our regularly updated templates to ensure they are always on-trend and visually appealing.

One of the greatest benefits of accessing our templates is that you have a wide variety. Whether you are looking for a simple and elegant letterhead or something bold and colorful, we have templates that will fit your business personality perfectly. You can even customize the templates according to your preferences and needs.

Let's take a look at one of the top-rated letterhead templates:

The Flat Retro Letterhead

This template exudes a classic, timeless feel that is perfect for businesses or individuals looking to evoke a sense of nostalgia. To use the Flat Retro Letterhead, follow these quick and easy steps:

  • Download WPS Office software and create a new document.

  • From the templates section, search for "Flat Retro Letterhead" and select it.

  • The template will be automatically applied to your document. You can then start customizing it with your text and images.

  • To change the template's color scheme, click on the "Design" tab and select a new color scheme from the options provided.

  • Once you're happy with your letterhead, save it as a template to use again in future documents.

In addition to letterheads, WPS office software provides users a wide range of professional templates for resumes, newsletters, business cards, and more. So why not take your professional communication to the next level with WPS Office software? Visit their website today to explore all the templates they have to offer.

Letterhead FAQs

  • How should a letterhead be laid out?

There is no one correct answer to this question. However, it is important to create a sense of balance by incorporating some white space. This will give your letterhead a neater appearance and make it look more professional.

  • What text should be included on a letterhead?

At a minimum, your letterhead should include your company name, address, and contact information. You may also want to include a tagline or slogan.

  • What colors should be used on a letterhead?

When choosing colors for your letterhead, it is important to use colors that work well together and complement your company's branding. You don't want your letterhead to look cluttered or unprofessional.

It's a Wrap!

Creating a letterhead with WPS Office is quick and easy. With the tool's user-friendly interface, you can design a professional letterhead in minutes.

The software also makes it very easy to create your own design from scratch. So why not try WPS Office today? You surely won't be disappointed. Download it now!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.