How to Create Letterhead in Word (Easy & Quick)

September 18, 2023 1.8K views

 A letterhead can be the defining touch that elevates your business correspondence. Discover the importance of creating a striking letterhead in Word and how it can enhance your professional image.

What is a Letterhead in Word?

Letterhead in Word

A letterhead in Word serves as a distinctive and professional branding element for your business communication. Essentially, it's a predefined template that includes your company's logo, name, address, contact information, and often a slogan or tagline. This design is positioned at the top of your documents, such as letters, memos, invoices, and other official correspondence.

The primary purpose of a letterhead is to create a cohesive and consistent brand identity across all your written communications. By incorporating your company's visual elements and essential information, a letterhead helps recipients immediately recognize your organization and associate it with credibility and professionalism.

When you use a letterhead in Word, you not only add a polished appearance to your documents but also convey a sense of trust and authenticity to your recipients. Whether you're sending letters to clients, partners, or stakeholders, a well-designed letterhead reinforces your brand's image and enhances the impact of your messages.

Download Free Letterhead Templates on WPS Template

You can easily access a variety of free letterhead templates on WPS Template to enhance your business correspondence. WPS Template offers a convenient platform where you can explore and select templates that align with your brand's identity and communication needs.

To find these free letterhead templates:

Step 1: Visit the WPS Template Website: Go to WPS Template by using the provided reference link.

WPS Template Website

Step 2: Browse the Template Categories: Navigate through the available categories or use the search feature to locate "Letterhead" templates specifically.

Browse the Template Categories

Step 3: Select a Template: Browse the collection and click on a template that resonates with your branding and preferences.

Step 4: Customize the Template: Once you've selected a template, you can customize it by adding your company logo, name, address, contact details, and any other relevant information.

Customize the Template

Step 5: Download and Use: After personalizing the template, you can download it for use in your Word documents. Simply save it to your computer and use it as the starting point for your official communications.

Using WPS Template's collection of free letterhead templates, you can create a consistent and professional appearance for your business documents, reinforcing your brand's identity and leaving a positive impression on your recipients.

How to Make a Letterhead in Word

Creating a professional letterhead in Word is a straightforward process that can significantly enhance your business communication. Follow these step-by-step instructions, complete with images and examples, to craft an impressive letterhead that captures your brand's identity.

Step 1: Open Microsoft Word Launch Microsoft Word on your computer.

Launch Microsoft Word

Step 2: Set Document Margins

  • Go to the "Layout" tab.

  • Click on "Margins" and select "Custom Margins."

  • Set top margin to accommodate your letterhead design, usually around 2 inches.

Layout tab

Step 3: Insert a Table

  • From the "Insert" tab, choose "Table" and create a 1x2 table.

  • Adjust the table's dimensions to match your letterhead's desired height and width.

Insert a Table

Step 4: Add Company Logo

  • Click on the left cell of the table.

  • Choose "Insert" and then "Pictures" to add your company logo.

  • Resize and position the logo appropriately.

Insert Pictures

Step 5: Input Company Details

  • Click on the right cell of the table.

  • Enter your company's name, address, phone number, email, and website.

Step 6: Customize Fonts and Colors

  • Select the entire table.

  • Use the "Home" tab to format fonts, sizes, colors, and alignments.

Home tab

Step 7: Save as a Template

  • Click on the "File" tab.

  • Choose "Save As" and select "Word Template."

  • Save the template in your preferred location.

Save as a Template

Step 8: Apply the Letterhead to a Document

  • Open a new document or an existing one.

  • Go to the "Insert" tab and select "Header" or "Footer."

  • Choose "Edit Header" or "Edit Footer" and insert the letterhead template.

  • Close the header/footer view to see your letterhead applied.

Header Footer tab

Header Footer tab

Examples: Here are a few examples of effective letterhead designs:

Here are some examples of letterhead designs:

Simple letterhead design in Word

Simple letterhead design in Word

 Creative letterhead design in Word

Creative letterhead design in Word

Here are 3 popular letterhead templates:

 Modern business letterhead template in Word

Modern business letterhead template in Word

 Classic business letterhead template in Word

Classic business letterhead template in Word

 Creative business letterhead template in Word

Creative business letterhead template in Word

I hope this tutorial helps you create a professional and eye-catching letterhead for your business.

Best Free Alternative to Microsoft Word - WPS Office

 WPS Office logo

WPS Office logo

When it comes to powerful and versatile word processing, WPS Office stands out as an exceptional alternative to Microsoft Word. Here's why you should consider WPS Office as your go-to solution for all your document needs:

Download for Free: WPS Office offers a comprehensive free version that provides access to essential features, enabling you to create, edit, and format your documents without any cost.

Compatibility with Microsoft Excel: One of the standout features of WPS Office is its full compatibility with Microsoft Excel. You can seamlessly work with Excel files, formulas, and macros within the WPS Office environment, ensuring a smooth transition and consistent functionality.

Unparalleled Features: WPS Office doesn't just match the capabilities of Microsoft Word; it enhances them. With a wide array of formatting options, templates, fonts, and layout tools, you have the creative freedom to produce stunning documents.

Make the switch to WPS Office and experience a seamless, feature-rich word processing journey without the need for expensive subscriptions or licenses. Download the free version and unlock a world of possibilities for your document creation and editing needs.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

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5,820,008 User
Algirdas Jasaitis

FAQs about create letterhead in Word

Why do we need to use a letterhead?

A letterhead is essential for these reasons:

  1. Professionalism: It adds credibility and professionalism to your correspondence.

  2. Branding: It reinforces your brand identity with logos and colors.

  3. Recognition: It helps your documents stand out and connect with your brand.

  4. Contact Info: Conveniently provides your essential contact details.

  5. Legal/Formal: Required for official and legal documents.

  6. Impression: Creates a strong first impression on recipients.

  7. Consistency: Maintains a polished image across communication

How do I convert a PDF to a letterhead in Word?

Converting a PDF to a Word letterhead involves copying the PDF content into a new Word document and adjusting the formatting to match your desired letterhead design. It's a manual process that requires recreating the layout and appearance in Word.

How do I insert a JPEG letterhead in Word?

To insert a JPEG letterhead in Word:

Step 1: Open Word.

Step 2: Create a new document.

Step 3: Click "Insert" > "Picture."

 insert tab

insert tab

Step 4: Select your JPEG image.

Step 5: Position and resize the image.

Step 6: Save your document.


In conclusion, utilizing a professional letterhead in Word is crucial for instilling credibility and brand identity in communication. Additionally, WPS Office emerges as a robust alternative to Microsoft Word, offering essential features and seamless compatibility, making it a reliable platform for creating impactful documents.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.