How to Create a Word Cloud in PowerPoint (Easy & Quick)

November 16, 2023 631 views

Whenever the time comes to deliver presentations, the key challenge lies in effectively conveying ideas and concepts to the audience through clear and visually appealing means. This is where the utilization of word clouds becomes crucial. As the name suggests, a word cloud is a visual representation filled with words that encapsulate the essence of your message. However, for some individuals, creating a word cloud in PowerPoint can be perceived as a daunting and time-consuming task. In this article, we will explore some easy methods for creating word clouds in PowerPoint, to effectively communicate our ideas during presentations!

How to Create a Word Cloud in PowerPoint


What Is a Word Cloud in PowerPoint?

A word cloud, also known as a tag cloud, visually represents text data by sizing words based on frequency or importance. It simplifies complex text, highlighting key terms or themes with larger fonts, while common words appear smaller. Customizable in color and font, word clouds serve to engage and convey information in an easily digestible format. These visual displays are created using various tools, including Wordle and Tagxedo, and find applications in presentations, reports, and data analysis, helping to emphasize crucial points and uncover patterns within text data.

Where Can I Download Word Cloud Templates for Free?

Creating word clouds can effectively enhance your presentations, but finding the right templates can be challenging. Here's a step-by-step guide on where to download word cloud templates for free:

Step 1: Open your preferred web browser and go to PresentationGO.

PresentationGO Homepage


Step 2: Browse through the various word cloud designs available on the website. Click on the template that best suits your needs.

PresentationGO PowerPoint Word Cloud templates


Step 3: The templates may come in different sizes, such as Widescreen or Standard. Scroll down the template page and click on the size you prefer to download.

PowerPoint Word Cloud templates’ sizes


Step 4: You will be redirected to PresentationGO's built-in design tool. Here, you can make customizations if needed. To download the template, simply click on the "Download" button.

PresentationGO PowerPoint Word Cloud template download


Step 5: After downloading, open the template in PowerPoint to start editing and incorporating it into your presentation.

PowerPoint Word cloud template


Step-by-Step to Creating a Word Cloud in PowerPoint

Creating a word cloud in PowerPoint can be done through two methods: using a free online word cloud generator or utilizing the Word Cloud Add-in within PowerPoint itself. Below are step-by-step guides for both methods.

  1. Using Free Word Cloud Generator Online

Step 1: Open your web browser and visit the Word Clouds website.

Word Clouds Homepage


Step 2: You'll see a default word cloud. To edit it, click on "Words list" > "Edit" in the toolbar or press "Ctrl + L".

Word Clouds PowerPoint word cloud editing


Step 3: Customize your word cloud further by changing the shape, color, or fonts using the toolbar.

Word Clouds PowerPoint word cloud customization


Step 4: To save your word cloud, click on "File" > "Save as image" or press "Ctrl + S".

Word Clouds PowerPoint word cloud saving process


  2. Using the Word Cloud Add-in within PowerPoint

Creating a word cloud directly within PowerPoint using the Pro Word Cloud Add-In is a seamless process. Here's a detailed step-by-step guide:

Step 1: Launch PowerPoint and ensure you're on the Home tab.

Step 2: In the ribbon at the far right corner, locate and click on "Add-Ins".

PowerPoint Add-in tab


Step 3: If you haven't already installed the Pro Word Cloud Add-In, click on "Get Add-In". This will direct you to the Microsoft Store.

PowerPoint Pro-word Cloud Get Add-in


Step 4: In the Microsoft Store, search for "Pro Word Cloud" and click on "Add" to install the Add-In.

Microsoft Office Pro-word Cloud


Step 5: Before installation, a pop-up will open asking users to agree to terms and conditions, click on “Continue” to proceed.

Pro-word Cloud Installation


Step 6: Adjust the preferences to match your requirements. Once everything is set, select the text you want to include in the word cloud and click the blue "Create Word Cloud" button.

PowerCreate Word Cloud


Step 7: If you’re not satisfied with the results, simply click “Regenerate Word Cloud”, or simply click on the Word Cloud image to copy it to clipboard.

PowerPoint Pro-word Cloud regenerate the word cloud


Step 8: Now head over to your slide and press “Ctrl + P” on your keyboard to paste the clipboard.

Which method to choose?

When deciding between the two methods for creating word clouds in PowerPoint, it's essential to consider their respective advantages and drawbacks.

Online generators offer a hassle-free approach, eliminating the need for additional add-ins. They can be accessed from any device with an internet connection, providing the convenience of flexibility and extensive customization options. However, the reliance on an internet connection and limited integration with PowerPoint may be notable drawbacks.

On the other hand, the Word Cloud Add-in offers seamless integration with PowerPoint, enhancing the overall user experience. Once installed, it can be used offline, making it a suitable choice for presentations without an internet connection. While it streamlines the creation process, it may have slightly limited customization compared to online generators.

How to Customize a PowerPoint Word Cloud for Free with WPS Office

What Is WPS Office and Why Choose it?

WPS Office stands out as an excellent office suite, offering users the full range of Microsoft Office features without any cost, making it a compelling alternative. This suite covers all essential tools, and its presentation tool is particularly noteworthy. Whether you prefer adding visuals, utilizing ready-made templates, or exploring your creativity, WPS Office empowers you. It allows you to incorporate numerous visuals and graphics, enabling you to express your presentation comprehensively and add depth to your content.

WPS Office


How to Edit a PowerPoint Word Cloud in WPS Office

WPS Office offers an array of features, including the ability to customize and edit Word cloud templates in the Presentation app. Here's a step-by-step guide:

Step 1: Begin by acquiring a free Word Cloud Template from PresentationGO. Open the template within the WPS Presentation application.

Step 2: Click on the Word Cloud image, then navigate to the Drawing Tools tab.

WPS Office Drawing Tools tab


Step 3: Users can leverage the shape fill option to modify the text color within the Word cloud. Alternatively, clicking on the shape outline provides an opportunity to add contrast.

WPS Office text shape fill and shape outline


Step 4: Once the customization is complete, users can save the Word Cloud for future use.

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Q1. How can I create a word cloud in Word?

To construct a Word Cloud in Microsoft Word using, follow these straight-forward steps:

Step 1: Launch Microsoft Word and navigate to the "Home" tab.

Step 2: Within the "Home" ribbon, access the "Add-ins" menu and proceed to select "Get Add-ins".

Microsoft Word Get Add ins


Step 3: Subsequently, initiate a search for the "Pro Word Cloud" add-in and select "Add" to commence the installation. Follow through by clicking "Continue" to successfully integrate Pro Word Cloud into your Microsoft Word environment.

Microsoft Word Pro Word cloud Add in


Step 4: With the add-in now in place, proceed to select the specific words you wish to incorporate into your word cloud. Configure various settings such as font style, color scheme, and layout to your preferences. Upon finalizing these settings, select "Create Word Cloud" to initiate the word cloud generation process.

Microsoft Word create word cloud


Step 5: Once the word cloud has been successfully generated, simply click on it to copy it to your clipboard. To embed the word cloud into your document, utilize the keyboard shortcut "CTRL + P" for a seamless paste operation.

Microsoft Word cloud


Q2. How can I create a word cloud in Google Slides?

Step 1: Visit the official Word Clouds website to create a customized word cloud.

Word Clouds generate a word cloud


Step 2: Once you've generated the word cloud, you can either copy it to your clipboard or save it as an image on your computer.

Step 3: Open Google Docs and either insert the saved word cloud image from your computer or use the keyboard shortcut "CTRL + P" to paste the word cloud directly into your Google Docs document.

Google Docs word cloud

Google Docs word cloud


Q3. How to make a visually appealing word cloud?

To create an attractive word cloud, consider these tips:

  1. Choose Relevant Words: Pick words that directly relate to your topic, preventing common ones that don't contribute much.

  2. Experiment with Colors: Use a color scheme that goes well with your presentation or website for a visually appealing word cloud.

  3. Explore Layouts: Experiment with different layouts, like horizontal, vertical, or a combination, and some generators allow shaping your cloud into distinct forms.

  4. Adjust Word Sizes: Resize words in accordance with their importance or frequency to highlight central elements.

  5. Select an Appropriate Font: Choose an easy-to-read font that aligns with your theme to improve the overall look.

  6. Limit Word Count: Avoid overcrowding by concentrating on the most relevant or frequently used words rather than including too many.

Remember, the purpose is to display vital words graphically in the best manner. Check out various combinations of these ideas to find the ideal one.

Word Clouds in PowerPoint: Simple Techniques and Free Tools

In this article, we have seen how we can easily create word clouds in PowerPoint. Although it may seem challenging, with the right tools, this task becomes incredibly simple. One such tool we've come across is WPS Office - a tool that not only allows for the easy creation of word clouds but also provides convenient access to advanced tools and PDF features, all for free. So, go ahead and download WPS Office to craft impressive word clouds for your viewers.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.