Edit A Scanned Document In 2024 | Best Methods

July 31, 2023 1.7K views

Editing scanned documents can be difficult, as the scanned document does not contain editable text and is essentially an image of the original document. There are various ways that allow us to edit a scanned document, including optical character recognition (OCR) software and other online image to editable text converting tools. The goal of such software is to make changes to the scanned document while maintaining the integrity and formatting of the original document.

Are you searching for an accurate method of How to Edit Scanned Documents that perfectly works for you? Stop Looking further, as I am going to mention some of the original methods that will help you out.

1. How to Edit Scanned Document Using WPS Office

WPS Office (Also known as Kingsoft Office) is a free office productivity suite for word processing, presentations, and spreadsheets. It is available for Windows, iOS, Linus, and Android devices. Its features make it a suitable alternative to other software such as Microsoft Office and Adobe Acrobat. Its OCR feature is very effective for advance changes to the document, such as Editing Scanned Documents.

Follow the below steps to Edit Scanned documents easily:

Step 1: Open the scanned document in the WPS Office software.

Step 2: On the right side of the software, click the OCR icon.

Step 3: Once you click the OCR button, the OCR functionalities will open at the top of the screen.

Step 4: By using these options, you can enable the entire document for editing or select the appropriate area.

Step 5: WPS Office begins processing the document and starts converting it to an editable text format. This process takes a little time, depending on the size of the document.

Step 6: When you finished making the necessary changes to the original document. Click the SAVE button to save your changes.

2. How to Edit Scanned Documents Using Adobe Acrobat on Android & Windows

Adobe Acrobat is a software application used for creating, viewing, and editing Portable Document Format (PDF) files. This software is used for creating various files from a variety of source documents, such as Word, Powerpoint, Excel, and various other file formats. You can also add comments, fill out forms and annotations, and electronically sign PDFs. This is a lightweight software and is available for both desktop and Android apps.

Here is the step-by-step guide that will help you How to Edit Scanned Documents easily:

Step 1: Open the Scanned Document in the Adobe Acrobat software.

Step 2: Once you open the document, click on the appropriate page or image you want to edit. This will enable the editing option at the right sidebar.

Step 3: Now, you can add text or images with options displayed on the screen's right side. You can also delete text in the scanned document by clicking on the Edit With Microsoft paint option.

Step 4: After making all the necessary changes, click on the Save button to save your changes.

3. How To Edit Scanned Document Using PDFelement

To edit a scanned document using PDFelement, you can follow these steps:

Step 1: Open the scanned document in PDFelement.

Step 2:Click on the Perform OCR option at the top of the screen.

Step 3 :In the OCR settings popup, Select the scanned to edit text option.

Step 4:Choose the language of the document, then select the OCR settings that best match the document's characteristics.

Tips for Editing Scanned Documents

Here are a few tips:

👍 Use Optical Character Recognition (OCR) Software; it transfers your scanned document into editable text format.

👍 If the images in the scanned documents are blurry, you can use image editing software to enhance the brightness of the document.

👍 Use the annotation tools software that helps you add comments and make corrections to the document.


How accurate is OCR software?

OCR software's accuracy depends on the quality of the scanned document as well as its capabilities. In general, OCR software is more accurate with clear, legible text or may have difficulty with fonts or images.

Can I edit a scanned document on my Phone using WPS editing software?

Yes, It is possible to edit scanned documents on your Phone using WPS Office.

Editing a scanned document is a challenging task. Now, it's possible to edit a scanned file with the help of advanced software and tools. Software having OCR functionalities can make this process so easy, fast, and accurate. The OCR software converts the scanned document into a digital format that can then be edited with a word processor or other editing software. WPS Office Software is also built-in with the OCR functionalities, but it works more accurately than other softwares in the market.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.