How to embed fonts in powerpoint: A Comprehensive Guide

October 26, 2023 765 views

In the world of presentations, fonts play a vital role in conveying your message effectively. This Comprehensive Guide, updated for 2023, will empower you with the knowledge and skills to embed fonts seamlessly in PowerPoint. Say goodbye to font compatibility issues and hello to stunning, consistent presentations that captivate your audience. Let's dive in and elevate your PowerPoint game!

Part 1:What Are Embedded Fonts?

  1. Definition of embedded fonts

Embedded fonts are typefaces that are included within a PowerPoint presentation, ensuring that the fonts appear correctly, even on other devices that may not have the specific fonts installed.

  1. Benefits of Using Embedded Fonts

There are several benefits to using embedded fonts in PowerPoint:

  • Ensure consistency: When you embed fonts, your presentation will look the same on any computer, regardless of whether the fonts are installed. This is especially important if you're sharing your presentation with others or giving a presentation on a borrowed computer.

  • Improve readability: Embedded fonts can improve the readability of your presentation by ensuring that the font size and style are consistent throughout. This is especially important for presentations that will be viewed on a large screen or by a large audience.

  • Enhance your design: Embedding fonts can also enhance the design of your presentation by giving you more control over the look and feel of your text. For example, you can embed fonts that are not available on most computers, or you can embed fonts that match your branding.

My Experience:

Understanding the concept of embedded fonts is crucial for creating polished presentations. The benefits, particularly in terms of consistency, are evident. I encountered no issues while grasping this method.

Part 2: Embedded Fonts in PowerPoint for Windows or Mac

  1. Windows

Step-by-Step Guide for Windows:

Step 1: Open PowerPoint:

Create or Open a Presentation: Start a new presentation or open an existing one.

Open Presentation

Open Presentation

Step 2: Go to 'File': Click on the 'File' tab in the top-left corner.

Select 'More': In the sidebar, select 'Options' at the bottom.

Options button

Options button

Step 3: Access 'Save' Options:

In the PowerPoint Options window, click on 'Save' on the left sidebar.

Access Save option

Access Save option

Step 4: Embed Fonts:

Under the 'Preserve fidelity when sharing this presentation' section, check 'Embed fonts in the file.'

Check the box

Check the box

Step 5: Save Presentation:

Click 'OK' to confirm and save your presentation.

OK button

OK button

My Experience for Windows:

The method for embedding fonts in PowerPoint on a Windows system is straightforward and effective. Following the steps, I encountered no issues, and the fonts in my presentations appeared consistent across different devices.

  1. Mac

Step-by-Step Guide for Mac:

Step 1: Open Microsoft PowerPoint on your Mac computer.

 Open Presentation

Open Presentation

Step 2: Go to 'PowerPoint': Click on the 'PowerPoint' menu in the top-left corner.

Select 'Preferences': Choose 'Preferences' from the menu.

Preferences button

Preferences button

Step 3: Access 'Save' Options:

In the Preferences window, select 'Save' under Output and Sharing.

Save button

Save button

Step 4: Embed Fonts:

Check the 'Embed fonts in the file' option.

 Check the box

Check the box

Step 5: Save Presentation:

Confirm your choice and save your presentation.

 Save the presentation

Save the presentation

My Experience for Mac:

Embedding fonts in PowerPoint on a Mac was a breeze following the provided steps. The fonts remained consistent across devices, and I didn't encounter any issues. This method is useful for Mac users looking to ensure font compatibility.

Part 3: Troubleshooting for embedding fonts in PowerPoint

  1. If Your Embedded Font is Still Not Working:

There are a few things you can check:

  • Check if the fonts are embeddable. Not all fonts can be embedded. To check if a font is embeddable, right-click on the font file in Windows Explorer and select Properties. In the Font Properties dialog box, click the Details tab. Under Font embeddability, look for the Embeddable setting. If the setting is No, the font cannot be embedded.

  • Make sure that you are embedding the fonts correctly. To embed fonts in PowerPoint, follow the steps in the previous section.

  • Try restarting PowerPoint. Sometimes, restarting PowerPoint can fix minor font problems.

  • Try reinstalling the fonts. If you are still having problems, try reinstalling the fonts that you are trying to embed.

  • Try using a different font. If you are still having problems, try using a different font.

If you have tried all of these steps and your embedded font is still not working, you may need to contact Microsoft support for further assistance.

My Experience for Troubleshooting:

I have found these troubleshooting tips to be very helpful. I have been able to fix most of my font embedding problems using these steps.

Problems Encountered:

The only problem I have encountered is that sometimes restarting PowerPoint or reinstalling the fonts does not fix the problem. In these cases, I have had to contact Microsoft support for further assistance.

Overall, I highly recommend using these troubleshooting tips if you are having problems embedding fonts in PowerPoint.

Part 4:Best Free Alternative to Microsoft Office - WPS Office

  1. What Is WPS Office?

WPS Office

WPS Office

Microsoft Office has been the market leader in office productivity software for decades, offering robust applications such as Word, Excel, and PowerPoint. However, with the rise of cloud-based solutions and the increasing demand for cost-effective options, free alternatives like WPS Office have gained popularity.

Why should you choose WPS Office as an alternative to Microsoft Office?

Here are the answer:

● Free to use Word, Excel, and PPT. Powerful PDF toolkit

● Rich template store, which contains variousfree and paid templates for Word, PPT, and Excel

●  Rich functions

● The light weight of the product is only 200M, and it occupies a small amount of computer memory. It is suitable for Win7, 10, and 11

● The MAC version of WPS Office is very powerful. Microsoft office ignores the experience of mac users, which can be made up by wps office

● Supportonline documents (WPS AirPage), multi-person collaborative editing

● WPS office also supports Linux systems, Android, and ios systems. To use WPS office products on different systems, you only need to log in to the same account, and all files can be synchronized

You feel WPS Office is the best choice for you and want to download? Don’t worry, below is step by step how to download WPS Office:

Step 1: Visit the WPS Office

Step 2: Click “ Free Download” button

Choose “Free Download” button

Choose “Free Download” button

Step 3: Select the place you want to save WPS Office -> Save

Save WPS Office file

Save WPS Office file

Step 4: Double click on the WPS Office file in your Download file, click “Run” and follow the on-screen instructions to install

 Run the software

Run the software

Step 5: After complete, you can enjoy all the power of WPS Office

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis


Q1: Can I embed custom fonts?

Yes, you can embed custom fonts, but it's crucial to ensure you have the legal right to do so. In PowerPoint, navigate to the "File" menu, select "Options," and then click on "Save." Check the box to embed fonts, and they will be included in the presentation. Always respect font licensing agreements.

Q2: Does embedding fonts increase file size?

Yes, embedding fonts can increase the file size, especially when using custom fonts. It's recommended to use this feature selectively for important custom fonts to avoid unnecessarily bloating the presentation file. Balancing font embedding with file size is essential for efficient sharing and storage.

Q3: Will embedded fonts work on all devices?

Embedded fonts will work on most devices and platforms; however, it's essential to ensure that the font licensing allows embedding for broad compatibility. Some older or limited devices may not fully support embedded fonts, so it's wise to test presentations on various devices before sharing them widely.

Q4: Can I embed fonts in online PowerPoint presentations?

Yes, you can embed fonts in online PowerPoint presentations, such as those hosted on cloud services like PowerPoint Online or OneDrive. The fonts will be included in the file, ensuring consistent display across different devices when accessed online.

Q5: What's the difference between embedding fonts and using standard system fonts?

Embedding fonts allows you to use custom or non-standard fonts that might not be available on all devices, ensuring consistent appearance. Standard system fonts are pre-installed on most devices but may limit your design choices. Embedding fonts provides greater design flexibility.


The Comprehensive Guide on embedding fonts in PowerPoint provides a detailed walkthrough for users, ensuring consistent font display across devices. Covering Windows and Mac platforms, it emphasizes the importance of legal font embedding and troubleshooting font-related issues.

Notably, the guide accommodates users of WPS Office, offering tailored solutions within the comprehensive framework. With step-by-step instructions, it empowers WPS Office users to enhance their presentations, making font embedding accessible and efficient in both content creation and sharing processes.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.