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How to Export PowerPoint to Keynote (Step-by-Step)

August 24, 2023 516 views

Microsoft PowerPoint and Keynote are two of the most widely used presentation software in the world.  Both are powerful tools for  saving presentations.

People want to learn how to convert PowerPoint to Keynote. In this article, we will explore the reasons to export PowerPoint to Keynote, methods for conversion, and the benefits of utilizing Keynote.

Part 1: What is the Difference Between PowerPoint & Keynote Format? 

Presentations play an important role in conveying your thoughts effectively. Whether you want to present something to your peers in school or share a great business idea with your boss, there is no better way than presentations. PowerPoint and Keynote are among the top competitors to effectively present your ideas.

Before you learn more about how to export PowerPoint, you must understand the differences between these two formats. This information can help you choose the right medium to present your ideas effectively.

While many people are inclined to use Macs, others are still adamant about sticking with PowerPoint on all operating systems. While it is okay to use either, here are some key differences that are worth being noted.

Features

Keynote and PowerPoint are both constantly putting efforts into introducing new features for their users. From the creation of presentations to sharing and editing, there is a lot of difference in features.

Keynote

Here are some features of Keynote that help it stand out.

  • Transparency Effects

This Keynote feature allows you to add more creativity to your presentations.

  • Magic Move

It is a sliding feature that makes you move from one slide to another in a smooth way.

  • Sync Options

You can easily sync your presentation made with Keynote on other Apple devices.

PowerPoint

Here are some of the features of PowerPoint that can make your presentation stand out.

  • Master Slide Editing

The Master Style Editing feature is also available in Keynote but can be used more effectively in PowerPoint.

  • Graphics Library

This feature lets you search for icons, stickers, and stock images from your presentation editor.

  • Save to Read-Only

You can save presentation files in PowerPoint as Read-Only; hence, no one can edit them without your permission.

Templates

Templates are another important part of every presentation. Both Keynote and PowerPoint have several templates for users. However, there are distinct features that can help you choose the platform for better templates.

Keynote

Keynote offers a lot of template options that can fit every presentation style. Whether you want to set a professional tone or a fun mood, you can find a template for any need. There are many paid options available on third-party websites.

PowerPoint

PowerPoint also offers a lot of templates to help you create professional presentations. These templates are generic and do not offer the same range as Keynote. You can also use third-party sources to download templates.

Cost

Cost is another important factor that can influence your decisions for choosing the right platform.

Keynote

The Keynote app is free for all Apple users. However, you will need to download it for other devices.

PowerPoint

Microsoft PowerPoint is not free for either Windows or Mac users. You need to download it.

Part 2: How to Convert PowerPoint to Keynote?

Many users need to export PowerPoint to Keynote for several reasons. However, it is not an easy procedure for everyone. Many people can also get frustrated along the way. However, you cannot let these limitations stop you from exploring your creativity.

Here is your step-by-step guide to easily convert PowerPoint to Keynote.

Step 1: Locate the Keynote application on your Mac computer.

Step 2: Double-click the Keynote application and create a New Document.

Step 3: Once you choose the theme, go to the File button and use the Open button to access the needed file.

Step 4: If you see a notification for missing fonts, make sure to visit the menu and download the needed fonts.

Step 5: You can easily correct the changed fonts by clicking on the arrows. Once you change the needed fonts, click on the Replace Fonts option.

Step 6: Change the document's Text, Style, and Arrange options. Then, you can move through all your slides to see and ensure that all changes have been applied and needed.

Part 3: Best Free Alternative — WPS Office

WPS Office is an all-in-one productivity tool that has more than 1.4 billion downloads all around the world. It is one of the most reliable tools to create documents, spreadsheets, presentations, and much more.

Many users can agree that it is an ideal alternative to Microsoft Office. You can create Docs, Slides, and Sheets without any hassle. The best part is that many features are available for use completely free of cost. Even if you want to access more features, the price is negligible in comparison to Keynote and PowerPoint.

Pros of WPS

Here are some benefits of WPS Office that you cannot overlook.

  • Easy to Use

Whether you look at Keynote or PowerPoint, both platforms have their own learning curve. Many users take a lot of time to understand the advanced functions and address all present features. However, PowerPoint can easily be used and excelled by all users and even beginners.

  • Free of Cost

WPS Office can be downloaded easily on all major operating systems without any additional costs. You can buy the premium version of WPS to access the added features. However, there is no limit to use for free.

  • Better Looks

Many users can agree that it is easy to run out of free templates on Keynote and PowerPoint. However, there are several templates available on WPS Office to meet all your style needs.

  • Added Compatibility

WPS Office cares for all its users from every different walk of life. Therefore, it is available on several different operating systems, such as Linux, Windows, Mac, iOS, Android, and much more.

Cons of WPS

Here are some of the considerable cons of WPS you must consider.

  • Loading Time

Some users complain that WPS takes some time to load their files. It can be a bit of a problem, especially when you are in a hurry. This reason may irritate some users at the beginning of use.

  • Ads on Free Version

Although many features of WPS Office are available free of cost, you may get irritated by the ads on the free version. You can only get rid of these ads by buying the premium version.

  • Periodic Crash

There have been some reports about WPS Office crashing after long hours of use. You may need to save your document again and again, to ensure that it does not get lost during a crash.

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Part 4: Why Use WPS 

Before you choose WPS Office or any other platform for your productivity needs, you may need to understand what makes them different. Understanding the difference between all three can help you make smart and efficient choices for your day-to-day needs.

Supportive Platforms

Here is the information you need to understand what platforms your chosen programs offer support on.

WPS Office

WPS Office is available for use on all major operating systems, such as iOS, Windows, Linux, Android, and macOS.

PowerPoint

PowerPoint can be purchased for many platforms, such as macOS, Android, Windows, and web versions.

Keynote

Keynote is only available for use on macOS and iOS.

Compatibility

Another thing every user looks for while buying a platform for day-to-day use is compatibility. You must understand that this feature cannot be overlooked. After all, formats are very important in terms of accessibility.

WPS Office

WPS Office is compatible with formats such as .docx, .pptx, .xlsx, and much more.

PowerPoint

PowerPoint is compatible with all formats used in Microsoft Office. You can also export documents from Microsoft Office to other formats.

Keynote

Keynote is designed for use by Apple users. It is compatible with formats such as .key, .pages, .numbers etc. However, it can also be exported to Microsoft formats.

Features

Every creativity platform has its unique features. Some features may attract you more than the others. It totally depends on what you are looking for.

WPS Office

WPS Office is a comprehensive suite with applications for writing, creating presentations, and writing spreadsheets. It also includes many tools for editing and collaboration with other users.

PowerPoint

Microsoft PowerPoint is a tool dedicated to creating presentations. It comes with many design options that you can use to make your presentations more effective and captivating for the target audience.

Keynote

There are many additional animation and cinematic features in Keynote that capture the attention of users. In addition, Keynote also offers many collaboration tools to add to your productivity.

Integration Options

Individuals and businesses care about integration alike. They want to know that sharing their documents and collaborations will be easier working with a certain platform.

WPS Office

WPS Office offers cloud storage integration and several collaboration features to make day-to-day integration easier.

PowerPoint

PowerPoint can offer integration with Microsoft cloud storage services such as OneDrive. You can also access collaborative capabilities.

Keynote

Keynote can effortlessly integrate with Apple cloud storage to ensure collaboration and access with all other Apple Devices.

Pricing

Price is another important factor that may make or break a deal for you. Therefore, it is important to consider the price of a platform before buying its services to ensure a good deal in the long run.

WPS Office

You can access a free, Premium, or Professional version of WPS Office through their website. The free version is free of cost, and the rest can come at varying prices.

PowerPoint

PowerPoint is available based on the licensing options such as subscription-based Office 365 or one-time purchase packages.

Keynote

Keynote is available on all Apple devices for free. You can access it on macOS or iOS apps.

FAQs

Here are the answers to some frequently asked questions about exporting PowerPoint to Keynote.

Q1: Can I export Keynote presentations back to PowerPoint?

You can easily export Keynote presentations to PowerPoint to collaborate with users who may not have Keynote on their devices. Here is a step-by-step way to easily do this.

Step 1: Open the Keynote presentation you wish to export.

Step 2: Go to the File menu at the top of the screen.

Step 3: Select Export To and then choose PowerPoint from the drop-down menu.

Step 4: In the export options, you can choose the desired resolution, image quality, and presenter notes or comments.

Step 5: Specify the destination folder where you want to save the exported PowerPoint file.

Step 6: Click on the Next or Export button to start the export process.

Q2: What are the disadvantages of using Keynote?

Although the creative edge of Keynote is commendable, there are also many disadvantages of Keynote that are worth your consideration.

Firstly, users from other platforms, such as Windows and Android users, may not have direct access to Keynote files. The transfer process of Keynote to other platforms, such as PowerPoint, may also be a difficult journey to undertake. In addition, it is also very hard to entertain third-party collaborations on Keynote.

Another big flaw of Keynote is its learning curve. Many users need a lot of time to understand the way Keynote works and how they can excel in its special features to unlock their full potential.

Q3: Can I use Keynote without a Mac Computer?

It is not possible to use Keynote without a Mac computer. Apple has designed this application, especially for MacOS and iOS users. However, you can look for alternative options such as online Keynote, conversion tools, and many more options to access your data anywhere.

Q4: Who are the key users of Keynote?

Millions of people worldwide use Keynote. The primary users of Keynote include educators, presenters, individuals, and businesses. This tool can help them create eye-catching presentations.

WPS Office – The Best Alternative

This article discusses in detail how you can export PowerPoint to Keynote. It may seem like a tricky process, but it is easy. However, a better option is to look for an alternative that can cut down on day-to-day hassle.

WPS office has millions of active users who are enjoying free access to productive apps and tools every day, free of cost. It is a beginner-friendly device that can be downloaded and used without any trouble. You can head to WPS.com to learn more and download the platform to unleash your creativity with inspiring presentations.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.