How to Export Visio to PowerPoint (Updated Guideline)

September 27, 2023 2.0K views

Microsoft Visio is used for drawing a variety of diagrams and vector graphics. These diagrams include process flow diagrams, data flow diagrams, business process modeling, 3D maps, etc. After creating a diagram with Visio, you may need to present it on PwerPoint in a meeting. You may face issues converting Visio to PowerPoint.

How to convert Visio to PowerPoint? This tutorial will give you a step-by-step guide on how to export Visio to PowerPoint in simple and easy steps.

Part 1. What is Visio?

Microsoft Visio

Visio is a powerful software for drawing diagrams and vector graphics. It is part of the Microsoft 365 family. It is used to draw flow charts, process flow diagrams, data flow diagrams, business process modeling, organization charts, floor plans, 3D maps, etc. Microsoft Visio is not available as a free tool to use. You must pay a subscription fee to use it.

Part 2. Steps to Export Visio to PowerPoint (3 Easy Methods)

Visio is used to create professional drawings and graphics. You may need to export your Flow charts created with Visio to PowerPoint to present to your teammates or in a meeting. Visio files also have compatibility issues on Mac and Linux. If you have a Visio VSDX file, you can easily export it to PowerPoint with the help of three methods.

1. Copy and Paste Visio to PowerPoint

The simplest method is copying the desired Visio diagram and pasting it into the PowerPoint slide. Using this method, you can export Visio to PowerPoint editable. Follow the below steps to copy the Visio diagram and paste it into PowerPoint.

Step 1: Open your desired diagram with Visio.

Diagram in Visio

Step 2: Go to the Editing group under the Home tab.

Editing Group

Step 3: Click Select All if you want to select the whole picture. You can also choose specific shapes of the diagram if you wish to select only some of the diagram.

Click Select All in editing Group

Step 4: Right-click and select Copy. You can also use Ctrl + C shortcut key.

Right-click and select copy

Step 5: Open PowerPoint and select the slide where you want to paste the diagram.

Step 6: Click Home and select Paste and then select Paste Special from the drop-down menu.

Paste special

Step 7: Select Microsoft Visio Drawing Object in the dialog box and click OK. The diagram will be inserted in PowerPoint. You can edit this diagram by double-clicking the diagram.

Microsoft Visio Drawing object

Step 8: You can edit this diagram by double-clicking the diagram.

Editable Visio in PowerPoint

2. Save the Visio File as an Image

You can also save the Visio file as an image. Then you can insert that image into the PowerPoint slide. You can perform this following these steps.

Step 1: Open your diagram with Visio or create a new diagram using Visio.

Step 2: Go to the File option and click Save As.

Save as option

Save as option

Step 3: Select JPG File interchange format from the different save options available, select other options in the JPG output options dialog box, and save the image in your desired location.

JPG File interchange format

JPG File interchange format

Step 4: Open PowerPoint and select the slide where you want to insert the picture.

Step 5: Go to the Insert option, select Picture, and browse for the saved image. The Visio image will be inserted into your PowerPoint slide.

Insert Picture in PowerPoint

Insert Picture in PowerPoint

Step 6: Remember that this drawing will be imported as a picture and not editable in PowerPoint.

 Visio diagram in PowerPoint

Visio diagram in PowerPoint

3. Save the File As PowerPoint

If you want to use something other than the above methods, the third method is to save the Visio file as PowerPoint.

Step 1: Open the diagram in Visio and click the Save As option in the File menu.

 Save As option

Save As option

Step 2: Browse for your desired location and select Windows Metafile in the Save as type option.

Save as Windows Metafile

Save as Windows Metafile

Step 3: Open PowerPoint and click the Insert option and select Picture.

Insert Picture in PowerPoint

Insert Picture in PowerPoint

Step 4: Browse for your saved WMF picture and import it into PowerPoint. The WMF file will be imported into the PowerPoint.

WMF in PowerPoint

WMF in PowerPoint

Part 3. Best Free Office Suite:  WPS Office

WPS Office is the industry-leading office solution of the modern world. It is a powerful office suite containing all office productivity solutions. It has a Writer, Spreadsheet, Presentation, PDF, Air Page, and Cloud software included in one package.

Free all-in-one Office suite

Free all-in-one Office suite

WPS Office is free to use. There is no subscription cost associated with using the WPS Office. You can conveniently use WPS Office on Mac, Linux, and Windows 7, 8, 10, and 11.

Powerful Features of WPS Office

WPS Office is equipped with excellent and powerful features and functionalities. These features include integration with WPS Cloud, insertion and removal of watermarks from documents, OCR, document conversion, etc. Some of the fantastic and unique features of WPS Office are listed below.

Free To Use

The most unique feature of WPS Office is its free availability for everyone. Whether you are a Windows user or a Mac user, you can download your required version of WPS Office for free from its official website. You can also use WPS Office on your mobile phones, iPad, iPhones, tablets, etc. WPS Office is available for Android and iOS devices.

Free download WPS Office on multiple platforms

Free download WPS Office on multiple platforms

WPS Cloud

WPS Office is also integrated with WPS Cloud. WPS Cloud is a robust cloud storage platform. It gives 20 GB of free storage. All your files are automatically synced and saved in the WPS cloud. You can easily access all your files from anywhere on any device.

WPS Cloud

WPS Cloud

WPS 365

WPS 365 is the web version of WPS Office. You can easily access all WPS Office apps on the web. There is no need to download and install a standalone version of WPS on your device. WPS 365 includes Docs, Slides, Sheets, Form, AirPage, Drive, and Teams options.

WPS 365

WPS 365

PDF Tools

PDF is the widely used document format. WPS Office has many excellent PDF tools. You can easily create, edit, open, protect, merge, and encrypt your PDF documents using WPS PDF. WPS Office also allows free conversion among different document formats. WPS PDF also supports the OCR feature. You can add and remove watermarks from your PDFs using WPS PDF.



Record your presentation

WPS Office provides the feature of recording your presentation with a PPT Recorder. You can easily make a video of the presentation, the speaker’s voice, and even the computer screen.

Take Photos and Generate a PDF

If you want to take notes of your book in printed format, you can easily take snapshots of the pages with the help of the WPS Office. You can also generate PDFs of all these snapshots with the help of the WPS Office.

There are unlimited features and functions available in WPS Office. Head over to the official website of WPS Office to download the free version of WPS Office.

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Algirdas Jasaitis

Frequently Asked Questions

1. Can you convert Visio to PDF?

Yes, you can easily convert Visio to PDF. Go to the File option and select the Save As option. Select PDF from Save As Type and hit the Save button.

2. How do I view Visio files without Visio?

Viso Viewer can open, view, and print Visio drawings. However, you can not edit, save, or create new Visio drawings using Visio Viewer.

3. Can a Visio file be converted to Word?

You can save a Visio file to a Word document by going to the File → Export → Create a Word Document.

Export Visio To PowerPoint - Conclusion

You can easily export Visio to PowerPoint using different methods. If you want to export Visio to an editable PowerPoint, use the first method discussed in this article. You can also save a Visio diagram as a picture and import it to PowerPoint. You can also use WPS Office to draw diagrams, flow charts and create impressive PowerPoint presentations.

WPS Office is a popular office solution used by millions of people worldwide. You can get a free copy of WPS Office from its official website.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.