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How to Fax PDF Documents Without a Fax Machine: A Step-by-Step Guide

July 31, 2023 1.3K views

Knowing how to fax a PDF without a fax machine is significant in situations where a physical fax machine is not available, such as working from home or when traveling. It is also useful for sending faxes more quickly and conveniently.

How to Fax a PDF without a Fax Machine

Step # 1: Open WPS Office on your computer and click on "Writer" to open the document editor.

Step # 2: Open the PDF document you want to fax by clicking on "File" and selecting "Open" from the drop-down menu.

Step # 3: Once the PDF file is open, click on "File" and select "Export to" from the drop-down menu.

Step # 4: From the "Export to" options, select "PDF to Fax" and click "Export."

Step # 5: WPS Office will then convert your PDF to a fax-friendly format and open a new window displaying the fax options.

Step # 6: Enter the recipient's fax number, name, and other necessary information in the fax form.

Step # 7: If required, add a cover letter or other additional information to the fax.

Step # 8: Click "Send" to send the fax.

Fax a PDF without a Fax Machine Using WPS PDF Tools

WPS Office is a versatile productivity suite that can be used on desktops and mobile devices running Windows, iOS, Mac, Android, and Linux. Its PDF export function and built-in fax feature make it easy to fax a PDF document without a fax machine. WPS Office is accessible through popular browsers like Chrome, Edge, Safari, Android Web, Firefox, and Opera, making it a convenient and widely available tool for faxing PDF documents.

Here are some PDF tools in WPS Office that can be used to fax a PDF document without a fax machine:

  1. PDF Export: This tool allows you to convert your PDF document to a fax-friendly format, making it easy to send the document via fax. This tool is accessible from the "Export to" option under the "File" menu.

  2. PDF Editor: The PDF Editor tool in WPS Office allows you to add, delete or edit content within your PDF document, including adding a cover letter or other information required for the fax. You can access the PDF Editor from the "Edit" option under the "File" menu.

  3. Built-in Fax Feature: WPS Office also comes with a built-in fax feature, which allows you to fax your PDF document directly from the app. This feature is accessible from the "Fax" option under the "File" menu and requires you to enter the recipient's fax number and other details before sending the fax.

WPS Office provides both online and offline options for faxing a PDF document without a fax machine. You can use WPS Office's PDF export feature to convert your PDF to a fax-friendly format, add a cover letter or other information using the PDF Editor, and send the fax using the built-in fax feature. WPS Office offers subscription options for additional features and storage.

Advantages

  1. Convenience: WPS Office's built-in fax feature eliminates the need for a physical fax machine, making it a convenient and efficient option for faxing documents.

  2. Cost-Effective: Faxing through WPS Office can save costs associated with purchasing, maintaining and repairing a fax machine.

  3. Accessibility: WPS Office is available on desktop and mobile devices, making it easily accessible from anywhere, at any time.

  4. Customization: WPS Office's PDF tools allow for customization of the PDF document, including adding a cover letter or other necessary information.

  5. Eco-Friendly: Using WPS Office to fax a PDF document eliminates the need for physical paper and ink, making it an environmentally friendly option.

Tips to Fax a PDF without a Fax Machine

Here are some tips for faxing a PDF document without a fax machine using WPS Office:

  1. Check the formatting: Before exporting your PDF document for faxing, ensure that it is properly formatted for fax transmission. This can be done using the PDF export tool in WPS Office.

  2. Confirm recipient information: Double-check that you have entered the correct fax number, recipient name, and any other necessary information before sending the fax.

  3. Use the cover letter feature: Adding a cover letter to your fax can help ensure that the recipient knows what the fax is for and can make it easier to follow up if needed. Use the PDF Editor tool in WPS Office to add a cover letter or other information to your fax.

FAQs on How to Fax a PDF without a Fax Machine

1. Can I fax a PDF document using WPS Office on my mobile device?

Yes, WPS Office is available on both desktop and mobile devices, including Android and iOS.

2. Do I need a subscription to use the fax feature in WPS Office?

No, the built-in fax feature in WPS Office is available for all users without requiring a subscription.

Download WPS Office for a Free Trial

Faxing a PDF document without a fax machine is made easy with the PDF tools in WPS Office. Its built-in fax feature, PDF export, and PDF Editor make faxing convenient, cost-effective, customizable, and eco-friendly. I recommend using WPS Office for faxing a PDF document without a fax machine due to its convenience, cost-effectiveness, accessibility, customization options, and eco-friendliness.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.