Student Excel: How To Get Free Excel for Students (A Comprehensive Guide)

September 8, 2023 705 views

Excel is an indispensable tool in data analysis, calculations, and organization. In the digital age of education, the term "Student Excel" raises intriguing questions. Is it a unique version of Microsoft Excel tailored for students, or does it pertain to how students utilize the regular Excel software?

This comprehensive guide will discuss the student excel meaning, providing insights into its potential meanings and applications. It will navigate through the intricacies, guiding you towards effectively using Excel for your academic pursuits.

Part 1. What is Microsoft Excel for Students?

Widely acknowledged as a powerful spreadsheet application, Excel serves as a dynamic tool for students, professionals, and virtually anyone engaged in data-driven tasks.

Whether you're delving into data analysis, performing complex calculations, or organizing intricate information, Excel stands as your trusted ally.

At its core, Microsoft Excel is designed to facilitate the manipulation and interpretation of data. With a user-friendly interface, it transforms raw information into meaningful insights, enabling students to make informed decisions, solve complex problems, and communicate their findings effectively.

Its extensive features, ranging from formulas and functions to data visualization tools, equip students to transform rows and columns of data into comprehensible patterns and trends.

For students pursuing fields such as mathematics, economics, sciences, or business, Microsoft Excel becomes an indispensable tool for computations, modeling, and simulations. It streamlines calculations, eliminating manual errors and ensuring accuracy.

Furthermore, Excel's ability to perform advanced statistical analysis, create graphs, and generate interactive charts empowers students to present their findings in a visually appealing and comprehensible manner.

Excel's Features and Significance

1. Pricing: You can purchase the Microsoft 365 Personal Package for $69.99 per year or $6.99 per month. Or, you can opt for the Microsoft 365 Family Package for $99.99 per year or $9.99/month. These packages include various Microsoft products along with Microsoft Excel. If you’re a business, Microsoft offers a variety of plans that you can check out on their official pricing page.

2. Mainstay Software: Excel isn't just another software; it's a cornerstone of productivity across diverse industries. While its primary function revolves around processing numbers, its capabilities extend far beyond. Excel is your gateway to creating, editing, sorting, analyzing, and summarizing data.

3. Data Visualization Features: Excel is a tool for data visualization, enabling you to transform raw figures into compelling visuals. Graphs, in particular, offer a visually engaging way to comprehend complex information for students. From column and bar charts to line, area, and pie charts, each format caters to different data representation needs.

4. Formulas that Make Data Processing Easier: At the heart of Excel's functionality lies its formulas. These formulas act as your digital assistants, streamlining data processing and analytical tasks. IF, SUMIF, VLOOKUP, INDEX, and a host of other formulas simplify complex calculations and decision-making processes.

5. Collaboration: Collaboration is a fundamental aspect of modern education, and Microsoft Excel excels in this domain as well. With features like shared workbooks and online collaboration through Microsoft 365, students can collaborate seamlessly on projects, analyses, and reports, irrespective of their geographical locations. This ability to work collectively enhances team dynamics and fosters a collaborative learning environment.

Mastering Excel goes beyond classrooms, making you attractive to employers in various fields. From finance to marketing and data analysis, Excel skills help you succeed in your work.

Your expertise in Excel helps create financial records, budgets, and insightful reports. As you learn, remember that Excel isn't just a tool; it's an investment in your future career.

Part 2. How do I Download Excel from My Student Account?

Accessing Microsoft Excel through your student account offers a world of possibilities for academic excellence. Here is a step-by-step guide for downloading Excel from your student account:

  1. Access the Office 365 Portal: Head to the Office 365 Portal by visiting This portal is your gateway to a suite of powerful tools, including Excel.

  2. Enter Your University Email: Enter your unique University email address in the designated field. Click "Next" to proceed.

  3. Enter Your University Password and Sign In: Type in your University password associated with your student account for student excel login. Click the "Sign in" button to get started with the login process.

  4. Install Office: On the portal, locate the "Install Office" option and click this option. I found this process surprisingly straightforward. With just a few clicks, I gained access to the Office suite, including Excel. The Office 365 Portal's user-friendly interface guided me effortlessly through the installation.

  5. Log In Again: After the installation, the software will prompt you to log in once more. Use your University email address and password for authentication. The need to log in again after installation ensures that your access is secure.

  6. Save Your Work: As you start using Excel, keep in mind that the files you create will be saved on your personal hard drive. For University-related files, it's advisable to save them on your designated H: drive using files.bath. This way, your documents remain accessible online from any device.

Excel is a valuable tool for students to organize, analyze, and present data effectively. Embrace the learning process, and remember that mastering Excel can enhance your academic performance and future career prospects.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis

Part 3. Excel for Students—WPS Spreadsheet

In the realm of office productivity, WPS Office emerges as a powerful contender to Microsoft's offerings. With a rich suite of applications, including Writer, Spreadsheet, Presentation, and PDF, WPS Office caters to various needs. It is an attractive alternative for students. Additionally, it's free and fully compatible with Windows and Mac. It boasts an array of features that streamline document creation, editing, and collaboration.

Steps to Edit Word/Excel/PowerPoint in WPS:

1. Access WPS Office: First, ensure you have WPS Office installed on your device. If not, download and install it from their official website:

2. Open WPS Writer: For word processing needs similar to Microsoft Word, launch "WPS Docs." Here, you can craft and refine textual content seamlessly. You can your data directly from your desktop and start working on it by clicking on ‘+ Blank’. You can also open any existing Microsoft Document and edit it here by clicking on the ‘Open’ sign.

3. Explore WPS Spreadsheet: For tasks resembling Microsoft Excel, explore "WPS Spreadsheet." This module empowers you to work with data, perform calculations, and create informative charts. You can also browse excel templates and start working on them immediately if you don’t want a blank page.

4. Navigate WPS Slides: When you need to create compelling visual presentations, turn to "WPS Slides." Here, you can design slides, integrate media, and convey your message effectively. You can work on an existing presentation or start with a blank presentation. The suite also offers templates that you can edit as per your needs.

5. Run WPS PDF Editor: To deal with PDFs similar to Adobe Acrobat, utilize "WPS PDF Editor." Edit, add notes, and convert PDFs to suit your needs. You can also convert your PDFs to word documents and work on them.

My transition to WPS Office was seamless. With its intuitive interface and feature-rich modules, it offers a comparable experience to established office suites. Whether crafting documents, analyzing data, or preparing presentations, WPS Office seamlessly integrates into my workflow.

As you journey through WPS Office, you'll appreciate its compatibility, user-friendly interface, and diverse functions. Whether you're a student managing assignments or a professional creating reports, WPS Office aligns with your needs.


1. Is Student Excel free?

Absolutely, students and teachers can access the power of Student Excel through Office 365 Education, and it won't cost you a dime. This comprehensive package includes essential tools such as Word, Excel, PowerPoint, OneNote, and even Microsoft Teams. There's no trial period involved, so you can get started immediately.

2. Should I learn Excel or Google Sheets?

The choice between Excel and Google Sheets is based on your needs and preferences. If simplicity and accessibility top your priority list, Google Sheets might be your go-to. With an intuitive interface and seamless collaboration features, Google Sheets caters to basic spreadsheet tasks with ease. Plus, it's cost-free and readily available online.

Excel, on the other hand, boasts a more sophisticated toolkit for managing and manipulating data. If your tasks demand advanced calculations, complex analysis, and intricate data organization, Excel shines as the preferred option. While it might require an investment, its capabilities make it a worthy one.

Ultimately, your choice depends on the complexity of your tasks and your willingness to invest.


In the dynamic landscape of modern education, the ability to master technology is a hallmark of success. This comprehensive guide has illuminated the path to achieving Excel proficiency, a skill that transcends classrooms and paves the way for academic excellence and future career prospects.

As we draw the curtains on this guide, the resounding message echoes clear: Excel is more than just software; it's a transformational tool. From data analysis to complex calculations, Excel empowers students to navigate the complexities of academics and more.

Add WPS Office into your academic toolkit, and witness how a single choice can amplify your potential. Its seamless transition from standard tasks to advanced functionalities empowers you to work with complex data analysis, craft persuasive presentations, and organize information easily.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.