How to Highlight PDF on Windows Step by Step

July 31, 2023 847 views

As the world becomes more digitized, the use of PDFs has become increasingly popular. PDFs, or Portable Document Format files, are used for many purposes, including sending documents for review, sharing legal documents, and submitting online forms. One useful function of PDFs is the ability to highlight important information or notes, making it easier to read and comprehend. In this article, we will discuss how to highlight PDF on Windows using WPS Office software.

How to Highlight PDF Using WPS Office

To highlight a PDF using WPS Office, follow these steps:

Step 1: Download and Install WPS Office Software

First, you need to download and install WPS Office software on your computer. You can download it from the official website for free, or you can opt for a paid version that includes more advanced features.

Step 2: Open the PDF File in WPS Writer

Once you have installed WPS Office, open the PDF file you want to highlight using WPS Writer. To do this, right-click on the file and select "Open With" and choose "WPS Writer" from the list of programs.

Step 3: Select the Text to Highlight

Next, select the text you want to highlight by clicking and dragging your mouse over it. Alternatively, you can hold down the "Ctrl" key and click on the text you want to highlight.

Step 4: Highlight the Text

To highlight the selected text, click on the "Highlight" button on the toolbar. The highlighted text will appear in a different color, making it easier to read.

Step 5: Save the Document

After you have finished highlighting the text, save the document by clicking on "File" and selecting "Save" or "Save As" if you want to save a copy of the original document.

Highlighting PDF on Windows Using Online PDF Editor

Online PDF editors are a convenient and easy way to highlight PDFs on Windows without having to download and install software on your computer. Here's a step-by-step guide on how to highlight PDFs on Windows using an online PDF editor or converter:

Step 1: Choose an Online PDF Editor

There are many online PDF editors available, such as Sejda, PDFescape, and Smallpdf. Choose the one that suits your needs best and navigate to its website.

Step 2: Upload the PDF File

Once you are on the website of the online PDF editor, click on the "Upload" button to upload the PDF file that you want to highlight. You can either drag and drop the PDF file or click on the "Select File" button to browse your computer for the file.

Step 3: Highlight the Text

Once the PDF file is uploaded, use the online PDF editor's highlighting tool to select the text that you want to highlight. Most online PDF editors have a toolbar that displays various highlighting options such as color, opacity, and thickness. Choose the options that best suit your needs and highlight the text.

Step 4: Save the PDF File

After you have finished highlighting the text, save the PDF file by clicking on the "Save" or "Download" button. The online PDF editor or converter will save the file to your computer, and you can access it later from your downloads folder.

Step 5: Share the Highlighted PDF File

Once the PDF file is saved, you can share it with others by attaching it to an email or uploading it to a cloud storage service like Google Drive or Dropbox. The highlighted text will be visible to anyone who opens the file, regardless of whether they have the online PDF editor installed or not.

Using Tips to Highlight PDF on Windows

  • Use a bright color: Choose a bright color for your highlight to make it stand out on the page. Yellow or light blue are good options.

  • Use a consistent style: Use the same highlight color and style throughout the document to keep it looking clean and organized.

  • Be selective: Highlight only the most important information in the document. Over-highlighting can make the document difficult to read and understand.

  • Use the zoom feature: Zoom in on the text to make it easier to select and highlight specific words or phrases.

  • Use keyboard shortcuts: Many PDF readers have keyboard shortcuts for highlighting. Learn these shortcuts to save time and improve your workflow.

  • Save a copy: Save a copy of the highlighted document so you can refer back to it later without losing your highlights.


Q1: Can I highlight PDFs on my smartphone?

Yes, there are many PDF reader apps for smartphones that allow you to highlight text in PDF files. Some popular options include Adobe Acrobat Reader, Xodo PDF Reader, and Foxit Mobile PDF.

Q2: Can I remove the highlight from a PDF file?

Yes, you can remove the highlight from a PDF file using WPS Office or other PDF editing software. Simply select the highlighted text and click on the "Remove Highlight" button.

Final Thoughts on How to Highlight PDF on Windows

Overall, there are many options available for highlighting PDFs on Windows. While some options may require payment or more advanced features, there are also many free and easy-to-use options available. However, we recommend using WPS Office software for its ease of use, advanced features, and affordability. WPS Office offers a free trial, so you can try it out before committing to a purchase. Download WPS Office today and start highlighting your PDFs with ease!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.