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How to Record Voice on PowerPoint Online –A Comprehensive Guide

September 6, 2023 1.3K views

You may have some familiarity with PowerPoint and its features since it is a commonly used application to create effective presentations. Yet, they may want to know how to record audio on PowerPoint online.

You may be unsure about how to record audio on PowerPoint online. This article introduces how to record audio on PowerPoint and the perfect software for you to use.

Part 1. Steps to Record Voice in PowerPoint Online (Quick and Easy)

Everyone may not have access to the desktop version of PowerPoint. That is one of many reasons why people want to learn how to record audio on PowerPoint online. It is not much different from the desktop version. You can use this step-by-step guide to learn more.

Step 1: Visit office.com and log in to your Microsoft account to continue with how to record audio on PowerPoint online.

Microsoft 365 home 

Step 2: Look for the PowerPoint section on the left side of your screen. Click it and decide whether you want to add audio to an existing file or create a new one.

Step 3: Once you open or create a presentation, you can go to the Insert option and look for the Audio tab.

Step 4: As you click the Audio tab, you will be redirected to select audio from your device. You can select any file for a slide.

Step 5: After you have inserted the audio, you will see a Speaker icon on the screen. You can move this icon anywhere you want. You can also click it to adjust your audio and determine how it is incorporated into your presentation.

Part 2. Get Audio to Play Automatically on PowerPoint

Some users want to explore more options on how to record audio on PowerPoint and desktop. You can open PowerPoint and let the audio play with a click. However, it is also possible to make it happen automatically with these steps.

Step 1: Open the Presentation in your PowerPoint or create a new presentation if needed. It is better to open your presentation in a safe mode to avoid add-ons from interfering.

Step 2: Select the slide that you want to add audio. Then press on select Insert and move to the audio option anywhere you want. You can choose to record the audio at that time or select a file from your device. It is up to you to make a choice.

Step 3: Once you choose the audio, you will see a speaker icon on the selected slide. After you click the speaker icon, an option for audio tools will appear. You can click on Playback from the two options.

Step 4: After you select Playback, you will access another menu with more options. Go to the Start option of this menu and press automatically from the drop-down list. Now, the audio will play automatically when you go to the specific style.

automatic audio option

Step 5: Once you have applied all the changes, go to the SlideShow tab and click on it from the beginning to check that all changes have been applied. If confirmed, you can save your file to secure your progress.

Part 3. Fix PowerPoint Not Recording Voice Online

It seems easy to record audio on PowerPoint online. Yet, if you face issues, you are not alone. Many people face the same issues as you. If you are also unable to fix the problem, there may be some solutions that you can consider.

1. Launch PowerPoint in Safe Mode

You can try running your PowerPoint in the safe mode. It is the only way to run your application without any add-ins. Here is a step-by-step guide on how you can run PowerPoint in the safe mode.

Step 1: Go to the desktop of your computer and press the Windows button + R. You will see a prompt appear. Type powerpnt/safe in this area.

Step 2: Once you launch your PowerPoint, you can choose to create a new file or open an existing file. Now, you can try to record your audio again.

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2. Run the Audio Troubleshooter

Your problem may have nothing to do with the PowerPoint install. Instead, the concern may be related to the audio recording feature of your computer. You can check these boxes by fixing the problem with this step-by-step guide.

Step 1: Go to the Start menu and press on the settings option to open a new window.

Step 2: Once you enter the Settings, you can look for the Update & Security section or search for troubleshooting in the given search option.

Step 3: Find the troubleshooting menu and look for Additional troubleshooters. 

Step 4: Look for the recording audio option in the drop-down menu and click it.

Step 5: Once you run the troubleshooter, the system will take some time to detect problems and offer solutions for your problems. After that, you can try recording audio in PowerPoint again.

3. Check the Access

Sometimes, users realize that the problems are way smaller than what they realized. Similarly, you may think that there is something wrong with your computer if you are unable to record audio. However, the problem may be as small as restricted access.

Step 1: Open the Settings on your device and go to the Privacy section.

Step 2: Now, you can go to the Microphone setting and see if apps have access to your microphone. If not, you can turn this toggle button on.

Part 4. A Free Alternative Choice —WPS Office

PowerPoint is one of the most widely used tools for creating presentations. Yet, millions of people worldwide face problems with questions such as how to record audio on PowerPoint online every day. Hence, it’s best to look for a reliable alternative, such as WPS Office.

Free to download and use, WPS Office is one available for download at wps.com. It is one of the most reliable options with strong compatibility as an office tool for your productivity needs. Whether you want to create effective presentations or add audio to them, WPS Office makes it all possible, even for beginners.

Here are some benefits of WPS Office that you cannot overlook.

  1. Free Features

  2. Beginner-Friendly

  3. Cloud Storage

  4. High Compatibility

  5. Easy Configuration

FAQs

Here are the answers to some of the most frequently asked questions about how to record audio on PowerPoint online.

1. How to record voice on PowerPoint Mac?

Mac users also want to know how you can record voices in your PowerPoint presentations. It may seem like a tricky matter, but it is not a lot different from working on other operating systems. You can easily record voice on a PowerPoint Mac with these steps.

Step 1: Open your PowerPoint presentation on your Mac device.

Step 2: Look for the Slideshow tab on the top of your PowerPoint and press the Record Narration option.

Step 3: You will see a pop-up with the Record button. You can press it. You can move on to the next slide by pressing the Return button. You can use the Esc key to stop recording when you want.

Step 4: After you press the return key on the last slide or use the esc key, a prompt will ask you if you want the changes to be saved. You can click yes to save these changes.

2. How to get audio to play automatically on PowerPoint?

Many people want their slides to pay for the audio automatically rather than after a click. It is not impossible. You can do it by taking a few simple steps. After all, automatically starting audio can feel and seem more professional. Here is your step-by-step guide.

Step 1: Open the Presentation in your PowerPoint or create a new presentation if needed.

Step 2: Select the slide that you want to add audio. Then press on select Insert and move to the audio option. You can choose to record the audio at that time or select a file from your device.

Step 3: Once you choose the audio, you will see a speak icon on the selected slide. You can click the speaker icon and an option for audio tools will appear. You can click on Playback from the two options.

Step 4: After you select Playback, you will access another menu. Go to the Start option of this menu and press automatically. Now, the audio will play automatically when you go to the specific style.

Step 5: Once you have applied all the changes, go to the SlideShow tab and click on it from the beginning to check that all changes have been applied

The Best Alternative –WPS Office

While PowerPoint is an effective tool for creating presentations, there is always a better alternative for presentation. WPS Office is the first choice of more than 400 million users, and you can benefit from it, too, because it is free to download and use.

With several templates and personalization options, you can create and present presentations with WPS Office without worrying about how to record audio on PowerPoint online. Adding audio to your presentation has been easier. So head on and download your WPS Office suite from wps.com today.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.