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How to Reduce Size of PowerPoint File (5 Easy Methods)

August 21, 2023 1.6K views

Are you struggling with large PowerPoint files that are difficult to share and upload? Discover the secrets to reducing the size of your PowerPoint presentations for smoother performance and improved efficiency.

Method 1: Using the Zamzar Tool to Reduce Size of PowerPoint File

In the vast expanse of the digital landscape, the Zamzar Tool stands as a stalwart ally in the quest for leaner PowerPoint files. Here’s the step-by-step guide:

Step 1. Go to www.zamzar.com.

Step 2. Upload your PowerPoint file.

Step 3. Choose the output format (PDF, PPTX, or ODP).

Step 4. Enter your email address.

Step 5. Click "Convert" to compress the file.

Step 6. Download the smaller file from the email.

Method 2:Using the Smallpdf to Compress the Size of Your PowerPoint

Here’s the step-by-step guide:

Step 1. Visit www.smallpdf.com.

Step 2. Click "Compress PDF."

Step 3. Upload your PowerPoint file.

Step 4. Wait for compression.

Step 5. Click "Download" to get the compressed file.

Method 3:Compressing the Size of Pictures in the PowerPoint

Here’s the step-by-step guide:

Step 1. Open your presentation in PowerPoint.

Step 2. Click on the image you want to compress.

Step 3. Go to the "Format" tab.

Step 4. Click "Compress Pictures."

Step 5. Choose the desired compression option.

Step 6. Apply the compression to the selected image.

Method 4:Reducing the Size of Videos in the PowerPoint

Step-by-step guide:

Step 1. Open your presentation in PowerPoint.

Step 2. Click on the video you want to compress.

Step 3. Go to the "Format" tab.

Step 4. Click "Compress Media."

Step 5. Choose the desired compression quality.

Step 6. Apply the compression to the video.

Method 5:Compressing PowerPoint File as ZIP File

Here’s the step-by-step guide:

Step 1. Save your presentation in PowerPoint.

Step 2. Right-click on the saved file.

Step 3. Select "Send to" and then "Compressed (zipped) folder."

Step 4. A ZIP folder will be created with the compressed presentation.

Step 5. Open the ZIP folder to access the smaller file.

Step 6. Share or store the ZIP file as needed.

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Best Free Alternative to Microsoft PowerPoint - WPS Office

Looking for the best free alternative to Microsoft PowerPoint? Look no further than WPS Office! Not only is WPS Office completely free for users, but it also offers a seamless experience with its strong compatibility as an office tool. Whether you're a seasoned professional or new to office software, WPS Office's simple interface and convenient functions make it easy for everyone to use.

One of the standout features of WPS Office is its ability to reduce the size of PowerPoint files effortlessly. With just a few simple steps, you can compress your presentations and make them more manageable for sharing and presenting.

Step 1. Download WPS Office from https://www.wps.com/  and install it on your computer.

Step 2. Open WPS Presentation and load your PowerPoint file.

Step 3. Identify large elements: Review your presentation to find large images or videos that contribute to the file size.

Step 4. Compress images: Click on an image, go to the "Format" tab, click "Compress Pictures," choose compression options, and click "OK" to apply.

Step 5. Compress videos: Click on a video, go to the "Format" tab, click "Compress Media," choose compression quality, and click "OK."

Step 6. Check file size: Click on "File" > "Properties" to see the updated file size.

Step 7. Save the compressed presentation: Click on "File" > "Save As" and choose the location to save the file.

With these easy steps, you can quickly reduce the size of your PowerPoint files using WPS Office, making sharing and presenting smoother. Enjoy the benefits of a free, user-friendly, and compatible office tool with WPS Office!

FAQs

1. Why is my PowerPoint file so large?

Your PowerPoint file may be large because of:

  1. High-resolution images: Large and high-quality images can increase the file size.

  2. Embedded videos: Including videos in your presentation can make it bigger.

  3. Audio files: Similar to videos, embedded audio can also add to the file size.

  4. Animations and transitions: Complex animations and transitions can make the file larger.

  5. Unused content: Hidden or unused elements can contribute to the size.

2. How to Email a PowerPoint Presentation?

To email a PowerPoint presentation, follow these simple steps:

Step 1. Open your PowerPoint presentation.

Step 2. In the top-left corner, select “File”.

Step 3. Select "Share" from the menu.

Step 4. Choose "Email" from the sharing options.

Step 5. In the “To” field, type the recipient’s email address.

Step 6. Add a message if you want.

Step 7. Click "Send" to email the presentation.

That's it! Your PowerPoint presentation is now sent via email to the recipient.

Summary

In this comprehensive guide, we have explored five effective methods to reduce the size of your PowerPoint files, making them easier to share, upload, and manage. Additionally, we highlighted the advantages of using WPS Office, a free and versatile alternative to Microsoft PowerPoint. With these insights, you can now optimize your presentations for optimal performance and convenience.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.