How to Use a Master Slide in PowerPoint (Step-By-Step Guide)

November 3, 2023 929 views

In the world of presentations, PowerPoint is a ubiquitous tool for visual communication. Many people, however, aren't aware of the potential that lies in using master slides. This article will walk you through the step-by-step process of harnessing this feature, allowing you to create more impactful and consistent presentations.

Part 1. How to Use a Master Slide in PowerPoint?

Creating New Slide Layouts

In PowerPoint, one of the most powerful features is the ability to create new slide layouts, which allows you to introduce unique and captivating slide designs to your presentation. This feature can even be used to design an entirely new theme, as demonstrated below.

Step 1: Access Slide Master view. From the Slide Master tab, initiate the process by clicking the Insert Layout command.

Step 2: A new slide layout will materialize.

Step 3: By default, this layout includes title and footer placeholders. You can easily toggle these placeholders on or off by clicking the Title and Footers boxes in the Master Layout group.

Step 4: With this new layout in place, you can proceed to add background graphics, shapes, and images. You have the flexibility to move, adjust, or delete the existing placeholders.

Step 5: If you wish to introduce new placeholders, simply click the lower section of the Insert Placeholder command and then choose the desired placeholder type, such as the Picture placeholder.

Step 6: You can now click and drag to draw the placeholder onto the slide.

This method offers great flexibility and creativity in designing your slides. It's a fantastic way to make your presentations stand out.Free Download

Customizing Slide Layouts

Step 1: Begin by navigating to Slide Master view.

Step 2: Locate and select the desired layout in the left navigation pane. Hover your mouse over each layout to identify which slides are currently using that layout in the presentation.

Step 3: In some layouts, background graphics may be concealed. To reveal these graphics, simply uncheck the box next to Hide Background Graphics.

Step 4: You can proceed to add, move, or delete any objects as per your requirements.

Step 5: Upon completing your customization, click the Close Master View command on the Slide Master tab.

Customization is where your personal touch shines through. It's the key to creating a presentation that perfectly suits your message.

How to Edit Master Slides in PowerPoint

Step 1: Access the Master Slide View To commence the process, go to the View tab and select Slide Master. This provides you with a comprehensive view of all your presentation's design guidelines.

Step 2: Modify the Master Slide For making universal changes, the Master Slide is the ideal location. This is particularly useful for tasks like adding or removing logos, or altering the background and color scheme.

Step 3: Edit Specific Layout Slides When you need to customize elements specific to a particular layout style, this can also be achieved. Simply choose the slide layout you wish to edit and make your customizations as needed.

Remember, any changes made in the Master Slide view will apply to all slides following it. If you require changes on a slide-by-slide basis, it's best to bypass the Master Slide view and edit your slides as usual.

Benefits of Using a Master Slide

  1. Consistency: A Master Slide allows you to establish a uniform design and formatting for all your presentation slides. This ensures that your content looks consistent and professional throughout the entire presentation.

  2. Time Efficiency: By making global design changes on the Master Slide, you can save valuable time. No need to modify each slide individually; a single edit on the Master Slide applies to all slides using that layout.

  3. Brand Identity: For businesses, maintaining brand consistency is crucial. Master Slides make it easy to incorporate your company's branding elements, such as logos, colors, and fonts, across all slides.

  4. Quick Updates: If you need to update a specific design element or make a global change, Master Slides allow you to do so swiftly. This is particularly helpful when you have a last-minute modification or need to adapt your presentation.

  5. Effortless Design Experimentation: With Master Slides, you can experiment with different design ideas and layouts without impacting the overall structure of your presentation. This encourages creativity and helps you find the best design for your content.

  6. Professional Appearance: A well-structured and consistently designed presentation, courtesy of Master Slides, conveys professionalism and attention to detail, leaving a positive impression on your audience.

Part 2. Best Free Alternative to Microsoft Office - WPS Office

What is WPS Office

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How to Download WPS Office

Step 1: Go to the WPS Office's website.

Step 2: Choose the WPS Spreadsheet version that is compatible with your device and click the Free Download button to begin the download.

Step 3: Once the download is complete, double-click the downloaded file to begin the installation process.

Step 4: Follow the on-screen directions to complete the installation.

How to Use a Master Slide in WPS Office

To use a master slide in WPS Presentation, you can follow these steps:

Step 1: Launch WPS Presentation and initiate a new presentation.

Step 2: Access the View tab and choose "Slide Master."

Step 3: Click on the Design tab and then opt for "Edit Slide Master."

Step 4: Within the Slide Master view, you have the liberty to tailor the master slide by adjusting the background, font, and various other design elements to your liking.


How do I apply the same design to all slides in PowerPoint?

Applying a consistent design to all slides in PowerPoint is easy. In the slide thumbnail pane, choose a slide and go to the Design tab. Click "More" in the Themes group to access theme options. Hover over the desired theme, right-click, and select "Apply to All Slides." If you change your mind, press Alt+Backspace to undo or repeat step 3 with a different theme.

Why is my slide master not applying to all slides?

After editing a slide master or layout, click the Home>Reset button for each slide to force an update from the master or layout.

What's the difference between a master slide and a layout slide in PowerPoint?

A master slide sets the overall theme, while layout slides define the structure of individual slides. My experience: Understanding this distinction helped me create more organized and visually appealing presentations.

How can I recover a deleted master slide in PowerPoint?

If you accidentally delete a master slide, you can restore it by going to the "View" tab, selecting "Slide Master," and using the "Reset Slide Masters" option. My experience: This feature can be a lifesaver when working on complex presentations.


While PowerPoint remains a popular choice for presentations, this 2023 guide spotlights the underutilized master slide feature. Its step-by-step approach empowers users to create impactful and consistent presentations.

We also introduce WPS Office as a standout, free alternative to Microsoft Office, underscoring its compatibility with various office software. The article shares a personal positive experience with WPS Office, highlighting its user-friendliness and compatibility, making it an attractive option for document creation, editing, and collaboration, all without a cost.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.