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How to Use the PowerPoint Design Idea to Make Professional Presentations

August 4, 2023 1.5K views

Creating attractive slides can get hectic even if you have gathered a lot of data. However, with tools like powerpoint design idea, you can easily create attractive slides in no time.

In this blog, we will discuss what powerpoint design idea is and how it can help you create great slides. We will also share the alternative of this tool if you cannot access it because of not having a subscription – keep reading!

Part 1: What is the Powerpoint Design Idea?

The powerpoint design idea tool is a new tool that has been added to the Microsoft 365 Office Suite. At the backend, this tool makes use of the AI model called Dall-E 2 created by OpenAI.

The famous Dall-E 2 is a powerful AI tool that can create textual data into visual data effortlessly. Visuals produced by this model are imported in the PowerPoint app of the Microsoft 365 Office Suite.

You can access this tool by clicking on the Design button inside Microsoft PowerPoint app. The good thing about this tool is that it gives back great visuals for any textual command within seconds.

At the moment, the powerpoint design idea tool is only available for people who have bought the subscription plan. You will need alternatives like WPS Office mentioned below to create amazing slides without using powerpoint design idea.

Part 2: The Design Ideas Designer in Microsoft PowerPoint

As mentioned above, powerpoint design idea is a powerful new tool that is available for pro users only. This tool can help people save a lot of time who need to create many slides every now and then.

Using this tool is super easy. You can follow these steps to start using powerpoint design idea if you have a premium subscription:

1. Open the Microsoft 365 PowerPoint app.

2. Add desired images, text, or dates in the slide.

3. Select your given data and click on the Design Ideas button.

4. You can now choose any designs you want to include in your presentation.

Clicking on the aforementioned button will give you a lot of choices of what you want to do with the given data. For example, if you have added a bunch of images, this tool will allow you to create amazing collages that suit the vibe of your presentation.

Here are some strengths of the design idea tool:

  • The powerpoint design idea tool is that it is easy to find and use.

  • When you add any content to your slide, you get the automatic suggestion to use the design idea in the future.

  • It saves you from the hassle of picking images from one place and then adding them manually to your slideshow.

But there are certain downsides of this tool as well:

  • This tool is only available for people who have subscribed to the premium version of the Microsoft 365 Office Suite.

  • Even if you are using the paid version of a previous Microsoft Office build, you will still need to upgrade to the latest version to use the tool.

  • The backward incompatibility of the design idea is a huge downside for people who don’t have an updated computer and stable internet connection.

The design idea tool of powerpoint is unable to generate ideas without properly written commands. You need to be very specific about the data you feed to the slide so you can get good results.

Another big hassle of using the powerpoint design idea tool is that it is still inconvenient to use if you are going to make a presentation that includes a lot of slides. You will need to work individually on every slide to show that your slide is coherent and persuasive.

Part 3: The Best Alternative for Microsoft Designer - Templates in WPS PPT

With the subscription plan and obvious downsides of the powerpoint design idea, what is the best option you have to create stunning slides on the go? The answer lies in using the WPS PPT tool.

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The WPS PPT tool is available for free in the WPS Office Suite. You can download the WPS Office Suite on your laptop or smartphone to create slides that convey your message clearly to the viewers. And the best part is that you don’t need to individually design every single slide like the design idea tool. You can use a template to get an overall coherent, uniform presentation.  

The biggest benefit of using WPS PPT is the free library of templates. You can visit the WPS Template Library online to find presentation templates for any case. Here is a glimpse of the WPS Template Library:

On your first visit to this template library, you can see some slideshow ideas to help you get started with any type of presentation you want to create. You can also use the Search to browse through hundreds of free templates you can use.

Once you download any template, you can launch it in your WPS Presentation tool:

You can start by changing whatever you want in the slide and personalize it according to your needs. The best thing about the WPS Presentation tool is that you don’t need the internet to use it. Once you download a template, you can start editing it even if you are offline.

Part 4: More Tips for Better Presentation Design

Using the powerpoint design idea or WPS Office can help you create presentations in no time. However, unless you know how to engage the viewer of your slides apart from good graphics, you won’t be able to make your slides attractive.

This is why you need to learn how to separate your slides from boring slides people hate to see. Here are some tips to help you improve your presentation design and make it even more interesting:

Clarify the Contents Properly

Throwing in a bunch of difficult sentences on your slides is not going to engage the viewers of your slide. If you want the viewer to read every single word on your slide, then you need to be careful about the contents of your slide. You need to start by working on the readability of your text.

Make sure you find the alternatives to jargon and replace difficult phrases with easy words. You should keep the readability of your content around Grade 8 to ensure that whatever you mention is easy to read. Don’t skip any details, and write down everything necessary to elaborate your points.

Understand the Role of Pictures

As mentioned above, you need to focus on the readability of your content. However, readability is not the only thing that will make slides pleasing for your viewers. You have to include simple, persuasive, and engaging images in your slides to ensure that people see every slide carefully.

You don’t necessarily have to design images for your slides. If you are on a tight schedule, you should consider using online platforms that provide free stock images. The addition of good images to your slides will allow you to increase the readability of your slides in no time.

Use the Pyramid Principle

There’s a common misconception that a person should first show a lot of data to make a slide engaging. However, the truth is that you don’t have to focus entirely on data and facts. By following the Pyramid Principle, you can easily engage your readers effortlessly. Here is the gist of the Pyramid Principle:

  • Show the Key Message in your initial slides.

  • Back up the Key Message with supporting arguments.

  • Strengthen the arguments you present with data and facts.

By reversing the usual order of creating presentations, you can persuade the viewer to see the entire slide with the utmost attention.

FAQs about PowerPoint Design Idea

Here are the answers to your questions regarding powerpoint design idea:

Q. Why won’t my PowerPoint let me use design ideas?

A. You might see the ribbon of design ideas in your PowerPoint software but not be able to use it. This is because of the fact that the feature is available for the Premium users of Microsoft 365 only. You will have to upgrade to the Premium version to use the PowerPoint design idea.

Q. How to design a better presentation of boring data?

A. One of the great ways of making data attractive in your presentation is by turning it into charts and graphs. The visual representation of data can make it pleasing for the readers. Charts and graphs can help the person easily understand all the data you have included in your spreadsheet.

Summary of PowerPoint Design Idea Tool

The powerpoint design idea is a great tool for creating slideshows effortlessly. However, the problem with this tool is that it is only available for users who have paid subscriptions to Microsoft 365 Platform.

The best free alternative to Microsoft Designer is to use WPS Office Suite. With this free software, you can create engaging, stunning, and informative slides in no time. This software is available on all leading platforms like Windows, Mac, iOS, Android, and Linux.

Using the WPS Template Library, you can find tons of free slideshow templates that you can use to create presentations within minutes. And the best part is that you don’t need an internet connection to edit slideshows with this tool.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.