PDF-XChange Editor Review and Best Alternative [2024]

August 2, 2023 1.7K views

Your friend recommended PDF-XChange Editor to you, but you're not familiar with it. In this article, we will explore what PDF-XChange Editor is, its advantages, and whether it can be used for free.

Part 1: What is PDF-XChange Editor

PDF-XChange Editor is a comprehensive PDF editing software available for Windows operating systems. With its features and capabilities, it allows users to view, edit, annotate, and manipulate PDF documents effectively. Whether you need to add text, images, or shapes, or perform advanced operations like OCR (Optical Character Recognition), PDF-XChange Editor has you covered.


System Requirements

Operating System:

  • Windows 10/11 (32-bit and 64-bit versions available)

windows 10

windows 11

  • Windows Server 2008 and higher

windows 2008


  • Terminal Server and Citrix compatible

These are the minimum requirements to run PDF-XChange Editor on your computer. Please ensure that your system meets these specifications for optimal performance.

Pros of PDF-XChange Editor

PDF-XChange Editor offers several advantages, including:

  • Full range of features: With PDF-XChange Editor, you can perform various actions on PDF files, such as editing text, adding or removing pages, merging or splitting documents, and more.

  • OCR feature: The software includes Optical Character Recognition, allowing you to convert scanned documents or images into searchable and editable text.

  • Language support: PDF-XChange Editor supports multiple languages, making it convenient for users worldwide.

  • Free trial: You can try PDF-XChange Editor for free with no time or feature limitations. However, the trial version adds a watermark to the generated pages.

Cons of PDF-XChange Editor

Despite its strengths, PDF-XChange Editor has a few drawbacks to consider:

  • Interface improvement needed: Some users may find the user interface of PDF-XChange Editor less intuitive compared to other software.

  • Fee required: While a free trial is available, the full version of PDF-XChange Editor requires a purchase to unlock all features and remove the watermark.

  • Limited to Windows: PDF-XChange Editor is only compatible with Windows PCs and is not available for Mac OS systems


The pricing for PDF-XChange Editor varies based on the number of users. For detailed pricing information, please visit their official website.

PDF-XChange Editor pack 1

PDF-XChange Editor pack 25

Part 2: How to Download and Use PDF-XChange Editor


To download PDF-XChange Editor, follow these steps:

Step 1: Open the official website of PDF-XChange Editor

PDF-XChange Editor website

Step 2: Choose the version that matches your computer's specifications.

PDF-XChange Editor download

Step 3: Click on the download link and save the installer file.

PDF-XChange Editor file

Step 4: Run the installer and follow the on-screen instructions to complete the installation.

Once installed, you can start using PDF-XChange Editor to edit and manage your PDF files


To use PDF-XChange Editor, follow these steps:

Step 1: Open PDF-XChange Editor: Double-click on the desktop icon or locate the software in your programs menu to launch it.

PDF-XChange Editor file

Step 2: Open a PDF file: Click on "File" in the top menu bar and select "Open" to browse for the PDF file you want to edit. Select the file and click "Open."

PDF-XChange Editor file edit

Step 3: Navigate through the document: Use the scroll bar on the right side of the interface or the arrow keys on your keyboard to move through the pages of the PDF.

Step 4: Edit text: To edit text within the PDF, click on the "home" tab in the top menu bar. Then, click on the text you want to edit, and a text box will appear. Make the necessary changes to the text.

PDF-XChange Editor edit

Step 5: Add or delete pages: Click on the "Organize" tab in the top menu bar. From there, you can add new blank pages, import pages from other PDFs, or delete existing pages.

PDF-XChange Editor Organize

Step 6: Add annotations: PDF-XChange Editor offers various annotation tools, such as text boxes, sticky notes, highlighting, and drawing tools. You can access these tools from the "Comment" tab in the top menu bar.

PDF-XChange Editor Comment

Step 7: Save your changes: Once you have made the desired edits and annotations, click on "File" in the top menu bar and select "Save" or "Save As" to save the changes to the PDF file.

PDF-XChange Editor save

Step 8: Export or convert: If you need to export the PDF to a different format, click on "File" in the top menu bar and select "Export" or "Save As." Choose the desired format (e.g., Word, Excel, image formats) and specify the location to save the converted file.

These are the basic steps to use PDF-XChange Editor for editing and managing your PDF documents. The software offers many additional features and functions, so feel free to explore and experiment with its various options to suit your specific needs.

Part 3: Use PDF-XChange Editor for Free

PDF-XChange Editor allows you to download and try the software for free. The evaluation version has no time limit but places a trial watermark on all generated pages. Apart from this limitation, you can explore and utilize the software's features without any other restrictions.

Part 4: Best Alternative — WPS Office

If you're looking for an alternative to PDF-XChange Editor, consider WPS Office. It provides a user-friendly interface and offers a wide range of functions beyond PDF editing. With WPS Office, you can handle documents, spreadsheets, presentations, and PDFs within a single software package. It simplifies your workflow and eliminates the need for multiple software installations.

Recommend WPS Office
  • Genuine free office software, perfectly compatible with MS format.
  • Use Word, Excel, PPT, and PDF for FREE, No Ads.
  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.
  • Microsoft-like interface. Easy to learn. 
5,820,008 User
Algirdas Jasaitis


Q1: Does PDF-XChange by Tracker Software have other products?

Yes, Tracker Software offers a range of other products related to PDF management and editing. Some of the notable products from Tracker Software include:

  1. PDF-XChange Viewer: A free PDF viewer and editor with a comprehensive set of features for viewing, annotating, and manipulating PDF documents.

  2. PDF-XChange Pro: A complete PDF suite that combines the functionality of PDF-XChange Editor with additional features such as PDF creation, OCR, document conversion, and advanced security options.

  3. PDF-Tools: A versatile PDF toolbox that allows you to create, convert, and manipulate PDF files. It offers features such as merging multiple files into a single PDF, extracting pages, adding watermarks, and more.

  4. PDF-XChange Lite: A simplified version of PDF-XChange Editor, focused on efficient viewing and basic editing capabilities.

These products provide users with a range of options based on their specific needs and requirements when it comes to working with PDF files.

Q2: PDF-XChange Editor vs. Adobe Acrobat: Which one is better for your business needs?

Deciding between PDF-XChange Editor and Adobe Acrobat depends on your specific business needs and preferences. Here are some key points to consider when comparing the two:


PDF-XChange Editor

Adobe Acrobat

Features and Functionality

Comprehensive editing and annotating features, OCR, form filling, document manipulation

Advanced editing, form creation, document signing, collaboration tools

User Interface

User-friendly interface, but may be less intuitive for some users

Polished and user-friendly interface


Free trial with limited features, paid version available

Subscription-based plans, can be more expensive

Integration and Compatibility

Primarily runs on Windows, may not be compatible with Mac

Available for both Windows and Mac, cross-platform compatibility, integrates with Adobe Creative Cloud

Brand and Industry Standard

Popular, but may have less brand recognition compared to Adobe Acrobat

Widely recognized and considered an industry standard

Q3: Who owns PDF-XChange?

PDF-XChange is owned by Tracker Software Products Ltd. They are the developers and publishers of PDF-XChange Editor and other PDF-related software products. Tracker Software Products Ltd. is a software company based in the United Kingdom, specializing in PDF technology and document management solutions.


PDF-XChange Editor is a powerful PDF editing software with comprehensive features, including OCR and language support. While the interface may require improvement, the software offers a free trial with limited features. If you prefer a user-friendly alternative, consider WPS Office, which provides editing capabilities alongside its document management features. Explore PDF-XChange Editor and WPS Office to find the best fit for your PDF editing needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.