Practical Guide to ARRAY Formula in Google Sheets

September 12, 2023 1.1K views

Google Sheets proves to be a companion in the evolving realm of data manipulation offering an array of tools to dissect and analyze data effectively.

Within this toolkit lies the powerful ARRAY formula—an overlooked gem that escapes the grasp of seasoned spreadsheet users. This essay endeavors to bridge that gap by showcasing the impact of ARRAY formulas in Google Sheets.  

Whether you're a seasoned pro or just starting out on your spreadsheet endeavors this article equips you with tips and tricks to confidently utilize ARRAY formulas and enhance your data handling prowess.

What is an ARRAY Formula in Google Sheets?

Google Sheets boasts a remarkable tool in the form of the ARRAY formula, a discovery that can inject a newfound vitality into your data manipulation undertakings within the intricate realm of spreadsheet functionalities. Fundamentally, the ARRAY formula stands as a useful function, distinguished by its ability to yield an entire spectrum of values as output, different from the customary singular results. This extraordinary capability to generate multiple results from a singular calculation substantially amplifies the potential of your spreadsheets.



array_formula is a parameter that can be

  • a range

  • a mathematical expression using ranges of the same size, or

  • a function that returns a result greater than one cell.

How to use ARRAY Formula in Google Sheets

This section aims to provide an overview of how to use array formulas in Google Sheets, along with a step-by-step explanation of an actual array formula.

Using Array Formulas in Google Sheets

Array formulas are particularly useful when dealing with large datasets or when you need to perform calculations that involve multiple conditions. They are designed to save time and simplify calculations by performing actions across a range of cells simultaneously. To use an array formula in Google Sheets, follow these steps:

Step 1: Pick the Cell

Begin by choosing the cell where you want the answer from the array formula to show up.

Step 2: Write the Formula

Instead of just putting in a formula as usual, you put the formula inside curly braces `{}`. This shows it's an array formula.

Step 3: Use the Array Function

Inside those curly braces, type in the array function that does the calculation or action you want. Array functions are meant to work with groups of data and do things across many cells.

Step 4: Finish with Ctrl+Shift+Enter

When you've written the array function, instead of hitting Enter, use the shortcut Ctrl+Shift+Enter on your keyboard. This tells Google Sheets that you're using an array formula. You'll know you did it right when you see the formula in curly braces and the answer showing in the cell you picked.

Google Sheets Array Formula Example:

Let's illustrate array formulas with an example for better comprehension. Imagine you have a list of numbers in cells A1 to A10, and you want to find the sum of their squares. Here's how you would achieve this using an array formula:

Step 1: Choose the Cell

Pick a cell where you want the sum of the squared numbers to appear, let's say B1.

Step 2: Start the Formula

In cell B1, begin by typing `=` to start the formula

Step 3: Apply the Array Function

Following the `=`, input the array function for summing squared values: `SUM(A1:A10^2)`. This formula computes the square of each number in the range A1:A10 and then adds them together.

Step 4: Finalize with Ctrl+Shift+Enter

Instead of pressing Enter, use Ctrl+Shift+Enter. Google Sheets will automatically enclose the formula in curly braces and exhibit the outcome in cell B1.

This array formula evaluates the sum of squared numbers within cells A1 to A10 and presents the result in cell B1.

In summary, array formulas wield substantial potency within Google Sheets, enabling users to perform intricate computations across cell ranges. By embedding array functions within braces and concluding the formula with Ctrl+Shift+Enter, you unlock the full capabilities of array formulas. These formulas demonstrate exceptional utility when managing extensive datasets and intricate calculations, thereby economizing time and streamlining spreadsheet tasks. Be it aggregating values, executing conditional calculations, or other operations, array formulas furnish an effective mechanism to interact with data in Google Sheets.

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FAQs about Google Sheets ARRAYFORMULA(FAQs)

Q:What are Array Formulas, and how do they differ from regular formulas?

ANS: Array Formulas are a specialized feature in Google Sheets that allow you to perform operations on an entire range of cells, producing an array of results instead of a single value. Unlike regular formulas that operate cell by cell, Array Formulas process multiple cells at once, streamlining complex calculations. This distinction enhances efficiency and reduces the need for repetitive formulas, making them particularly valuable for intricate data analysis tasks.

Q: Can Array Formulas be used in combination with other Google Sheets features?

ANS: Certainly. Array Formulas exhibit remarkable compatibility with various other functionalities of Google Sheets. They seamlessly intertwine with functions such as SUM, AVERAGE, and IF, allowing for the creation of intricate calculations that encompass multiple variables. These harmonious compatibilities allow the scope and complexity of analyses achievable within your spreadsheets. As a consequence, you gain the capacity to unearth insights that could prove elusive when solely relying on conventional formulas.

Q: What are the limitations of Array Formulas?

ANS: Although Array Formulas are robust tools, they do have some limitations. A notable restriction is the "entire column" rule. Applying Array Formulas to a whole column could result in slow performance since they handle a large amount of data. Moreover, troubleshooting Array Formulas can be more intricate than fixing regular formulas due to the way array operations work. Grasping these limitations is essential for using Array Formulas effectively and without errors.

Q: How can I debug Array Formula errors?

ANS: Fixing errors in Array Formulas needs a step-by-step strategy. Begin by looking closely at the formula and the data you're using. Break down the formula into its parts to check if each piece is working correctly. Google Sheets has tools like "Evaluate Formula" and "Formula Auditing" that help find mistakes. Take your time, go through the formula carefully, and follow a methodical approach to spot and fix problems. This ensures that your Array Formulas give you the right answers.

Summary: Unlocking Efficiency with ARRAY Formulas and WPS Office

We have discovered a strong method to work with data better as we get to the end of the tutorial on ARRAY formulas in Google Sheets. ARRAY formulas provide a reliable way to do computations more quickly since they deal with groupings of cells.

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