Quick Steps on How to Write on a PDF in Windows

July 31, 2023 829 views

Pdf is a widely used file format, but it can be frustrating when you need to make changes or add notes to a pdf document. Fortunately, there are several ways to write on a pdf in Windows. This article will explore how to write on a pdf in Windows.

How to Write on a PDF in Windows Using WPS Office

WPS Office is an all-in-one office suite that includes a pdf editor and converter. With WPS Office, you can quickly write on pdfs, edit text, add images, and even create new pdfs from scratch. Here's how to use WPS Office to write on a pdf in Windows:

Step 1: The first thing to do is get WPS Office onto your computer. You can download the software for free from the WPS Office website. Once you have downloaded the software, run the installation file and follow the on-screen instructions to install it on your Windows computer.

Step 2: Once you have installed WPS Office, open the pdf file you want to write on. To do this, simply open WPS Office and click on "Open" in the top left corner. Select the pdf file you want to write on and click "Open."

Step 3: Once you have opened the pdf file in WPS Office, you can start writing on it. To do this, click on the "Edit" tab at the top of the screen and select "Edit Content." You can then click anywhere on the pdf to add or change existing text.

Step 4: Once you have finished writing on the pdf, be sure to save your changes. To do this, click "File" in the top left corner and select "Save." You can then export the pdf to a new file if necessary. Choose "File" and then "Export to pdf" to accomplish this.

Other Methods to Write on a PDF in Windows

In addition to using WPS Office, you can use several other methods to write on a pdf in Windows. Here are some popular options:

  1. Adobe Acrobat Reader DC: Adobe Acrobat Reader DC is a free pdf reader with basic editing tools. This software can write on pdfs, add text, and highlight text. However, the editing tools are limited compared to WPS Office.

  2. Microsoft Word: If you have Microsoft Word installed on your computer, you can use it to write on a pdf. Simply open the pdf in Word, make your changes, and then save the file as a pdf.

  3. Online pdf Editors: Several online pdf editors allow you to write on a pdf directly in your web browser. Some popular options include Smallpdf, pdfescape, and DocHub. However, these online editors may not be as secure as desktop software like WPS Office.

Using Tips on How to Write on a PDF in Windows

  • When writing on a PDF, it's important to make sure that your text is legible and easy to read. Use a font size that is appropriate for the size of the PDF and make sure that your text is not too small or too large.

  • If you need to share the PDF with others, make sure that the recipients have the software required to view and edit the PDF. You may need to save the PDF in a different format, such as a Word document or a Google Doc, to make it more accessible to others.


Q: Can I write on a pdf using a mobile device?

A: Yes, you can write on a pdf using a mobile device. There are several mobile apps available that allow you to write on pdfs, including Adobe Acrobat Reader, Xodo, and pdfelement.

Q: What is the best pdf editor for Windows?

A: Many pdf editors and converters are available for Windows, but one of the best options is WPS Office. It offers a range of features for editing pdfs, including the ability to add text, images, and annotations, as well as the option to convert pdfs to other formats.

Q: Can I edit a scanned pdf in Windows?

A: Yes, you can edit a scanned pdf in Windows using OCR (Optical Character Recognition) software. OCR software is designed to convert scanned documents into editable text, allowing you to make changes to the content of the pdf.

Final Thoughts on How to Write on a PDF in Windows

Writing on a pdf in Windows can be made easy with the right tools. Whether you need to add text, images, or annotations to a pdf document, there are many software options available to help you do so. WPS Office is one of the best options for editing pdfs on Windows, offering a range of features and an easy-to-use interface. With WPS Office, you can easily edit, convert, and password-protect your pdf files, making it a valuable tool for anyone who works with pdf documents on a regular basis. To get started with WPS Office, you can download it for free and take advantage of its many features and tools.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.