Salary Negotiation Email Sample PDF Templates - Free Download

November 21, 2023 460 views

Are you facing the challenge of salary negotiation and need the perfect email template? Dive into our comprehensive guide that not only provides you with the top 10 Salary Negotiation Email Sample PDF templates but also empowers you to utilize them with WPS Office, a versatile and free office suite. Join us in analyzing these templates from the user's perspective and get ready to embark on a successful salary negotiation journey!

Part 1: Top 10 Salary Negotiation Email Sample PDF Template Guide

Salary negotiation is a skill that can help you get the best possible compensation for your work. However, it can also be challenging and stressful, especially if you don’t have much experience or confidence in negotiating. That’s why it can be helpful to use some templates and examples to guide you through the process.

In this part, I will introduce you to 10 salary negotiation email samples that you can use, save, convert, and export in WPS Office. WPS Office is a powerful and versatile office suite that supports various file formats, including PDF, DOC, XLS, PPT, and more. You can easily edit, share, and collaborate on your documents with WPS Office.

1. Counter Offer Salary Negotiation Email Sample

This template is a polite means of declining a job offer with a lower salary and proposing a more fitting compensation that aligns with your qualifications and the market's value. It allows you to express your interest in additional benefits and perks.

  • Pros: It is characterized by clarity, conciseness, and respectfulness, highlighting your confidence and willingness to negotiate.

  • Cons: This template may not be suitable in cases where the employer has strict budget constraints or when the requested salary is unreasonable.

  • Best for: Professionals with a strong track record and comprehensive salary range research.

2. Salary Negotiation Follow-up Email Sample

Designed for situations where employers have not responded to your initial salary negotiation communication, this template provides a polite and professional way to express your continued interest in the position and urge a timely response.

  • Pros: It demonstrates politeness and professionalism, creating a sense of urgency for the employer to reply.

  • Cons: This template may not be effective if the employer remains uninterested or is offended by your previous communication.

  • Best for: Individuals with a strong case who have waited a reasonable period for a response.

3. Email HR for Salary Negotiation Sample

When you have received a job offer from a hiring manager and aim to discuss compensation with the HR department, this template introduces you to the HR representative. It emphasizes your interest in the job offer and requests a meeting or phone call to negotiate.

  • Pros: The template is characterized by courtesy, friendliness, and professionalism, showcasing your respect for the job offer and willingness to create a positive relationship with HR.

  • Cons: It may not be effective if the hiring manager has already agreed on your salary with the HR department or if HR is not authorized or willing to negotiate your salary.

  • Best for: Individuals who have a good rapport with the hiring manager and the required permission or encouragement to negotiate with HR.

4. Salary Negotiation Letter After Job Offer

This template is designed for cases where you have received a job offer that meets or exceeds your salary expectations, but you aim to negotiate other aspects of your compensation package, such as benefits, bonuses, or relocation expenses. It allows you to accept the job offer with gratitude while proposing changes or additions.

  • Pros: It is characterized by a positive and grateful tone, showcasing your satisfaction with the job offer and flexibility in negotiation.

  • Cons: This template may not be suitable if the employer has a fixed budget or has already extended their best possible offer.

  • Best for: Individuals who have received a generous or fair job offer and aim to enhance it, especially those with unique circumstances or specific needs requiring adjustments.

5. Salary Negotiation with Current Employer Email Sample

When you want to request a raise from your current employer, this template allows you to express your interest and explain why you deserve it. It emphasizes your achievements and contributions, supported by evidence and data.

  • Pros: This template maintains a respectful, confident, and persuasive tone, conveying your loyalty and commitment to the company and showcasing your ambition for career growth.

  • Cons: It may not be effective in cases where the employer is facing financial difficulties or budget constraints or when they have a strict salary policy.

  • Best for: Long-term employees with a strong track record who have consistently exceeded expectations or taken on additional responsibilities.

6. Salary Negotiation Email Sample for Entry-Level Job

Aimed at those applying for entry-level positions, this template facilitates negotiation of the starting salary. It emphasizes your enthusiasm for the job and proposes a higher salary that reflects your skills, education, and potential.

  • Pros: It expresses enthusiasm and potential for growth.

  • Cons: This template may not be effective if your salary expectations are unrealistic.

  • Best for: Entry-level applicants who possess valuable skills and potential.

7. Salary Negotiation Email Sample for Part-Time Job

Designed for those applying for part-time positions, this template allows you to negotiate your hourly rate or total compensation. It explains why you deserve a higher pay rate and how you can contribute to the company's success.

  • Pros: The template demonstrates your value and emphasizes work-life balance.

  • Cons: It may not be effective without a strong case for a higher rate.

  • Best for: Part-time job seekers with valuable skills and contributions.

8. Salary Negotiation Email Sample for Freelance Job

Crafted for those applying for freelance work, this template allows you to showcase your portfolio and expertise and propose a competitive and reasonable project fee or hourly rate that aligns with your experience.

  • Pros: The template highlights your expertise and the competitiveness of your rates.

  • Cons: It may not be effective without a strong portfolio.

  • Best for: Freelancers with a strong track record and a valuable skill set.

9. Salary Negotiation Email Sample for International Job

Targeted at those applying for international jobs, this template facilitates negotiation of salary and relocation expenses. It emphasizes your cross-cultural skills, language proficiency, and commitment to complying with visa or immigration requirements.

  • Pros: It highlights cross-cultural skills and demonstrates compliance with international requirements.

  • Cons: This template may not be effective without a thorough understanding of local market rates.

  • Best for: International job applicants with the required skills and commitment to fulfilling international requirements.

10. Salary Negotiation Email Sample for Nonprofit Job

Crafted for those applying for nonprofit positions, this template allows you to negotiate salary and benefits while demonstrating your passion and commitment to the organization's mission.

  • Pros: The template conveys passion for the nonprofit's mission and commitment.

  • Cons: It may not be effective if your expectations

  • Best for: Nonprofit job seekers dedicated to the cause.

Part 2: Free Download, Edit, and Print Your Resume with WPS Office

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How do you write an email for salary negotiation?

When writing an email for salary negotiation, follow these steps:

  1. Express gratitude for the job offer.

  2. Highlight your enthusiasm for the position.

  3. State your request for a higher salary.

  4. Provide reasons and evidence to support your request (e.g., skills, experience, market research).

  5. Be polite, respectful, and open to further discussions.

  6. Close the email professionally, thanking the employer for their consideration.

What are some tips for a successful salary negotiation?

  1. Prepare thoroughly by researching industry salary standards.

  2. Practice your negotiation skills in advance.

  3. Focus on the value you bring to the company, emphasizing your skills and achievements.

  4. Be flexible and open to compromise.

  5. Maintain a positive and professional tone throughout the negotiation.

  6. Consider the entire compensation package, including benefits and bonuses.

  7. Don't rush the process; take your time to make an informed decision.

  8. Be ready to walk away if the offer doesn't meet your expectations.


In this article, we've provided you with a comprehensive guide to salary negotiation email templates, and we've emphasized the power and versatility of WPS Office for your document needs. Armed with these resources, you're well-prepared to navigate the salary negotiation process and secure the compensation you deserve.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.