Catalog

The Best Cover Letter Sample for Job Application in Word Format

July 31, 2023 1.2K views

Are you in search of a job, or are you about to apply for one? If yes, then you might be in need of the best cover letter sample for job application in word, which would be a great help for you to create your own professional cover letter. Even if this is your first time creating a cover letter, this complete guide covers each and every aspect for you to take a start with one.

In this complete guide, we are going to discuss a few simple cover letter samples for job application in word so you can learn creating the best cover letter. You will be able to create a professional-looking simple cover letter sample for job application in Word format that will not only showcase your skill set but is also going to impress your hiring manager.

How to Write a Cover Letter Sample for Job Application in Word Format Your Job Application?

A cover letter is a brief note of one page sent along with your resume and other application materials to a recruiter or hiring manager. They may be the most crucial component of your job application to some hiring managers. Regardless, you shouldn't miss the chance to introduce yourself, demonstrate why they should hire you, and set yourself apart from the competition. Your cover letter sample for the job application in the word should include all of these points:

Your Contact Information: You should list your initial detail at the top of your cover letter sample for job application in Word format. If you want, you can even copy the heading from your resume. You could include the following contact information in the appropriate order:

  • Your full name.

  • You can also use pronouns where possible.

  • Write your location.

  • Also, enter your valid and current email address.

  • Write your phone number.

Keep in mind that only your name and Email are required and that your full address is no longer required on a resume or cover letter. A state and a city are sufficient.

Address your Hiring Manager: The person's first and last name, such as "Mr." or "Ms." is the most common way to address a cover letter. Additionally, if "Dear" is too stiff, try "Hello." However, it would help if you never used generic salutations l

Mention your Qualifications: Think of past experiences that demonstrate these qualities in you, and look beyond your resume. Simply put, you want to show that you can stride through their doors and deliver once you land the job by painting a fuller picture of the experiences and achievements that make you a great hire.

Mention your Professional Achievements: Statistics prove that you've had a measurable impact on an organization you've worked for, which is something hiring managers love to see.

Mention your Professional Affiliations: Include any groups you are a member of, like professional organizations or community groups in your area. Employers will be able to see how involved you are in your community and how committed you are to it.

Write About Additional Qualifications: You can include any additional credentials, such as degrees or certificates, which will enhance your chances of finding employment.

Mention your Hobbies: Candidates who are interested in volunteering or working should mention their interests in the cover letter sample for job application in Word format so that potential employers can get a sense of the kind of people they will be working with on a daily basis.

How Does a Job Applicant Create a Perfect Cover Letter?

After we have covered the fundamentals, we will take you step by step through the writing process of a cover letter, this way you can know how to write a cover letter sample for job application in Word format.

1. Begin with a Header

Similar to a resume, your cover letter should begin with your contact information. Include everything necessary in this section, including Email, phone number, full name, date, the name of the business, and the hiring manager's title.

Include a specific name so that your letter and resume can be delivered to the hiring manager more quickly and with more personalization.

2. Greet the Manager

You must begin writing the contents of your cover letter sample for job application in Word format as soon as you have listed your contact information correctly. The initial step in this process is to address the cover letter to the hiring manager. How can you determine who the hiring manager is? This can be done in a variety of ways.

3. Create a Captivating Introduction

Describe how you learned about the position in the first paragraph. First impressions matter, especially when looking for a job. Recruiters receive a lot of applications, sometimes even thousands, of applications. They probably won't examine each cover letter from top to bottom. As a result, the first paragraph must immediately grab their attention. To really grab the reader's attention, you should begin with two to three of your greatest accomplishments. The accomplishments should, ideally, be as applicable to the position as possible.

4. Give a Reason Why You Would Make a Great Candidate.

This is where you show the HR manager that you are an excellent candidate for the position and demonstrate your professional skills. Before you start writing anything, you need to know what the role's most essential requirements are. Therefore, open the job advertisement and choose the most important duties.

5. Explain How You are the Best Fit for the Company

The HR manager looks at more than just your ability to do the job. They want someone who is also a good fit for the culture of the company. Additionally, you must demonstrate to the HR manager that you truly enjoy working with them.

6. Finish with a Request for Action

In the concluding paragraph of your cover letter sample for job application in Word format, you should: Compile any missing information from the preceding paragraphs. We appreciate the time of the hiring manager. Additionally, at the end of the cover letter, include a call to action.

7. Make Use of a Formal Closing

At the end of your cover letter sample for job application in Word format, specify the date and time that you intend to meet with the hiring manager to discuss your application, your availability for the position, and how to reach you. In this section of the letter, you might just want to say that you expect a response if you do not have a contact name. You should express your gratitude to the recipient for reading and considering your application. Make sure to proofread the cover letter before sending it off.

Things You Should Be Warry of When Creating a Cover Letter

Here are some additional suggestions to keep in mind as you write your cover letter sample for job application in Word format to help you stand out from the crowd of other candidates:

1. Never Apologize for The Experience You Didn't Get

Instead of focusing on your shortcomings when you don't meet all of the job requirements, emphasize your strengths and transferable skills.

2. Choose the Right Tone

You need to strike a balance between being too conversational in your writing and being too formal, which can make you appear stiff or insincere. While it's important to let your personality shine through, a cover letter shouldn't read like a text to an old friend. Use terminology from your career field's industry. Positive statements are encouraged.

3. Don’t Make It Too Lengthy

While there are always exceptions, resumes, and cover letters should not exceed one page in length.

4. Use a Proper Email Address

Mention an Unprofessional Email Address. Make sure your Email looks good. If your email address is "animatedfellow@gmail.com," it will be hard for a hiring manager to take you seriously. Use the format "[first name] + [last name] @ email provider.com" when applying for jobs.

5. Align the Cover Letter Layout

Use the standard format for a cover letter. Set the margins to 12". Underline, boldface, italics, and all caps should be used sparingly. Use a 10- to 14-point font that is simple and easy to read.

6. Pick a Captivating Writing Style

Organize the context in a way that makes sense. Utilize proper grammar. Shorten your paragraphs and sentences. Use periods, dashes, and commas to punctuate well.

7. Content

Focus on the employer's need for a worker rather than your need for a job when writing your sample cover letter for a job application in Microsoft Word. Describe how your personal abilities, qualities and skills match the requirements of the employer. Think about what you can do for the employer and how you can help the business. Avoid making generalizations and be specific.

8. Beware of Errors

Follow the directions in job ads or recruitment materials. Proofread! Check for grammatical and spelling mistakes. Verify that the recipient's title, name, and company name are all spelled correctly in the letter and on the envelope. For your records, keep a copy of the written cover letter and resume.

The 5 Best Cover Letter Samples for You

Are you looking for a word-formatted sample cover letter for a job application? Well, stop looking now. You will have access to high-quality cover letter sample for job application in Word format. We have therefore compiled a list of the top five examples of cover letter sample for job application in Word format currently available. These cover letters will give you all the ammunition you need to get hired, regardless of whether you are a freshly graduate or an experienced candidate with years of experience.

1. Cover Letter for Trade Personnel

This is the ideal cover letter sample for job application in Word format for download, to secure employment as a tradesperson. With such a sophisticated and well-organized template, you'll stand out from the other candidates as competent.

2. Cover Letter for Financial Staff

This is the best example of a cover letter sample for job application in Word format you can download for posts as financial staff. You can quickly and effectively comprehend them thanks to the layout's simplicity and minimalism. Complete the blanks to have this cover letter sample for job application in Word format edited for you.

3. Cover Letter for Teacher Position

Take a look at this cover letter sample for job application in Word format professionally formatted for job seekers. If you apply for a job, this layout of cover letter sample for job application in Word format will be most helpful.

4. Editor’s Cover Letter

If you want to apply for a position as an editor advertised in a newspaper. Send your resume and this cover letter sample for job application in Word format sample can help you make your own cover letter, which should be brief and to the point. The personal information or letter's opening phrases are highlighted in the blue box.

5. Personal Cover Letter Sample for Job Application

This the best example of a cover letter sample for job application in Word format. This bordered layout is ideal for downloading if your job requires a comprehensive CV and cover letter sample for job application in Word format.

Explore More Cover Letter Sample for Job Application in Word Format with WPS!

Therefore, this is how you can create a cover letter that screams "professional" to land your first recruiting position. In order to create a resume that stands out from the competition and piques the interest of potential employers, follow the steps outlined above. In addition, the above-mentioned examples of different cover letter sample for job application in Word format can help you design your own.

Autobiographies take up a lot of time for recruiting managers. They will only look over your cover letter for a few minutes. More than we've been told, creating a strong cover letter has many advantages for you.

Please follow WPS Academy and check out free-to-download cover letter samples for job application in word format along with instructions if you require resume templates that are more comprehensive and detailed. Download WPS office if you can't find the free templates you want in WPS Academy. There are hundreds of free online templates to download. It also offers a PowerPoint presentation, an Excel spreadsheet, and a free word processor.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.