Freelancers and small business owners wear many hats, from delivering services to chasing payments. Invoicing can feel like a chore, eating up time and risking mistakes. What’s the best way to bill clients without losing hours or professionalism? Self employed invoice templates simplify the process with customizable, ready-to-use designs. This guide shares top picks to help you get paid faster.
What is a Self Employed Invoice and What Does It Include?
A self employed invoice is how freelancers and contractors bill clients, including essentials like your name, contact info, client details, a unique invoice number, services, rates, total, and payment terms. Clear invoices prevent disputes and ensure prompt payments. A self employed invoice template saves time, keeps billing consistent, and reflects your professionalism—crucial for busy freelancers who want to avoid delays caused by missing details like due dates.
Templates cut down on manual work and errors, such as forgetting taxes or miscalculating totals, with pre-set fields that make invoicing foolproof for juggling multiple projects. They’re customizable to match your style, whether sleek or bold, and many are free, pairing perfectly with tools like WPS Office for quick edits. This guide highlights 10 top templates for 2025 to keep your billing sharp and effortless.
10 Recommended Self Employed Invoice Templates
Here are 10 free or free-version self employed invoice templates for freelancers. Each has a unique look, format (Excel, PDF, Word), and easy customization. They’re simple to use and keep your billing professional. Template names and formats are listed for your reference. Pick the one that suits your workflow best.
1. Modern Fresh Contract Invoice (Excel)
The Modern Fresh Contract Invoice in Excel is a favorite for consultants who want a clean, professional vibe. Its modern layout has fields for services, rates, taxes, and totals, with a sharp design clients notice. It handles complex invoices with ease thanks to built-in calculations. This template is great for anyone balancing style and function. You can tweak it quickly to fit your brand’s look.
I used this for a multi-service project, and the auto-calculations saved me from hours of number-crunching, especially with tricky tax rates.
2. Simple Popular Proforma Invoice (Excel)
The Simple Popular Proforma Invoice in Excel is all about getting the job done fast. Its no-nonsense design keeps things clear, with sections for client details, services, and totals. It’s perfect for freelancers who need to send invoices on tight deadlines. The layout is easy to follow, so clients get it right away. You can edit it in minutes without any hassle.
When a client needed an invoice ASAP, this template let me whip one up in under five minutes, no stress.
3. Basic Blue Invoice Registration (Excel)
The Basic Blue Invoice Registration in Excel brings a structured, professional feel to billing. Its blue design is clean, with fields for taxes, payment terms, and services. It’s ideal for freelancers who want reliable, error-free invoices every time. The template’s calculations handle taxes automatically, saving you from mistakes. Customization is quick, even if you’re not an Excel pro.
This template’s clear layout stopped me from making silly errors, keeping client reviews smooth and quick.
4. Free Personal Invoice Template (PDF)
The Free Personal Invoice Template in PDF is a free self employed invoice template PDF for fast, secure sends. Its straightforward design works for one-off gigs or new freelancers on a budget. The fixed format ensures clients can’t change details, adding peace of mind. It’s simple to use with minimal edits needed. This is a solid pick for speed and reliability.
I sent this to a client who wanted a secure format, and it worked perfectly—no changes, just trust.
5. Fresh Green Invoice Form (PDF)
The Fresh Green Invoice Form in PDF is made for creative freelancers who want their invoices to pop. Its vibrant design mixes professionalism with a bold, colorful look, perfect for fields like design or photography. The template is easy to use for quick billing tasks. It keeps things clear for clients with minimal effort. The green aesthetic makes your invoices stand out.
My graphic design clients loved the colorful vibe, saying it made my invoices feel fresh and unique.
6. Simple Grey Invoice Form (PDF)
The Simple Grey Invoice Form in PDF keeps things minimalist for straightforward billing. Its clean, neutral design ensures professionalism without any clutter. This template is great for freelancers with high-volume invoicing needs. It’s quick to send and manage, saving time during busy days. The grey look works for any industry without being flashy.
During a hectic week, this template let me send out multiple invoices without slowing down.
7. Invoice Simple Modern (Word)
The Invoice Simple Modern in Word is a best invoice template for freelancers who need a sleek, modern design. It’s highly editable, fitting industries from writing to consulting with ease. You can update services and rates to match your brand’s style. The template is perfect for creating a polished, tailored look. It’s a go-to for professional billing with a personal touch.
I customized this for a picky client, and Word’s flexibility made it easy to meet their exact needs.
8. Invoice Garis Biru (Word)
The Invoice Garis Biru in Word blends professionalism with a friendly blue-lined design. It’s great for freelancers building long-term client relationships through consistent billing. The template is easy to edit, with clear fields for all invoice details. Its layout supports quick tweaks, even on busy days. This template keeps things practical yet approachable.
Repeat clients appreciated the warm design, which helped strengthen our working relationship.
9. Invoice Bentuk Minimalis (Word)
The Invoice Bentuk Minimalis in Word is built for freelancers who need speed and simplicity. Its minimalist design is clean, professional, and easy to adapt for any project. This template shines when you’re short on time but need clear invoices. The layout ensures clients get the details without confusion. It’s a reliable pick for no-fuss billing.
When deadlines piled up, this template’s simplicity let me churn out invoices without breaking a sweat.
10. Free Self-Employed Invoice Template (Word, Excel)
This editable invoice template for self employed workers is versatile, available in Word and Excel formats. It’s perfect for freelancers with diverse clients, offering flexibility in editing and design. The professional layout includes all key fields for clear billing. It works across industries, from consulting to creative services. The multi-format option makes it adaptable for any workflow.
I used both formats for different clients, and it handled their varied needs without any issues.
How to Edit and Customize Your Invoice Template
How to Edit and Customize Your Invoice Template in Word
Step 1: Open the Invoice Simple Modern template in WPS Office Writer.
Step 2: Update fields like name, client details, and services using the toolbar.
Step 3: Adjust fonts or colors, then save or export as PDF for sharing.
WPS Writer feels just like Microsoft Word but free, making invoice tweaks quick and painless, even for new users.
How to Edit and Customize Your Invoice Template in Excel
Step 1: Open the Basic Blue Invoice Registration template in WPS Spreadsheets.
Step 2: Edit cells for invoice details and use formulas for automatic tax calculations.
Step 3: Save the file or export as PDF for professional sharing.
The built-in formulas took the math out of taxes, saving me from errors on big invoices.
How to Edit and Customize Your Invoice Template in PDF
Step 1: Open the Fresh Green Invoice Form in WPS PDF Editor.
Step 2: Use text tools to update fields or add annotations as needed.
Step 3: Save changes or share the invoice digitally with clients.
WPS PDF Editor’s free tools made editing PDFs a breeze, perfect for last-minute client requests.
FAQs
Q1: Are self employed invoice templates legally acceptable?
Yes, if they include your info, client details, invoice number, date, and amount, they’re valid for tax purposes.
Q2: How do I add tax or VAT to my invoice?
Add a separate line for tax; Excel templates often include automatic calculations.
Q3: Is it possible to track invoice payments using a template?
Yes, add columns for payment status and dates to monitor cash flow.
Q4: Can I send invoices digitally using these templates?
Yes, export as PDF or email directly from WPS Office.
Summary
This guide shares 10 self employed invoice templates to simplify freelance billing. Excel offers automatic tax calculations, Word provides customization, and PDF ensures secure sends. WPS Office enhances the process with free, lightweight tools and a rich template store. Pick a template to make invoicing fast and professional. Download WPS Office to boost your workflow today.
