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Tried-and-True Solution: How to Compress a PDF Free

August 3, 2023 1.3K views

If you're dealing with a PDF file that is taking up a lot of storage space due to images or textual content, you might consider compressing it to reduce its size. PDF compression is an effective way to maintain the quality of the PDF while making it easier to send to others without compromising on quality. By learning how to compress a PDF, you can store it easily and share it through various channels, including email.

Advantages of compressing PDF files include:

1. Easy File Sharing: Compressing a PDF file reduces its size, making it easier to share it with others. This is especially useful when you need to send large files via email or other channels that have file size limits.

2. Efficient Storage Management: Compressing PDF files frees up valuable storage space on devices and cloud storage platforms, allowing you to store more files without the need for additional storage.

3. Improved Accessibility: A compressed PDF file is easier to open and view on various devices, including mobile phones, tablets, and laptops. This enhances accessibility and improves the user experience, making it easier to share and access the file.

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How to Compress a PDF for Free

The size of a PDF file should not be a problem for you if you try sending it to someone else online. It’s better to reduce the PDF file size to view it easily across your devices and also share the file without running into trouble.

You can compress a pdf for free without having to sign-up for an expensive platform. Here are the five best ways to compress PDF files for free within a short time:

--Use WPS Office

All the tools mentioned above have some limitations that can disturb your productivity. If you want to ensure that you can continue your workflow and learn how to compress a pdf without running into any problems, you should consider using WPS Office.

The good thing about WPS Office is that you can use it offline. Other than compressing PDF, WPS Office also allows you to access other document formats that can streamline your workflow.

--Use Adobe Acrobat

A simple way you can compress a pdf for free is by using Adobe Acrobat. The good thing about this software is that it comes with a lot of tools you can use to run different operations on PDF files. Other than that, you can also use it to create PDF files from scratch.

The only downside of using Adobe Acrobat is that it comes with a free trial. You will need to buy its premium version so you can compress PDF files on the go.

You will need to open the Adobe Acrobat software and go to the Tools tab. Then, you will have to click on Optimize PDF, and finally, click on Reduce File Size to compress the PDF file within seconds.

--Use iLovePDF

It might not be easy for you to download the huge exe or dmg file of Adobe Acrobat to use it offline. If you are looking for an online tool that can allow you to compress PDF files for free, then you should consider using iLovePDF.

This free tool allows you to compress PDF files if you are connected to a stable internet connection. With the help of this tool, you can compress PDF files on the go. But the only downside of this tool is that it requires the internet and cannot be used offline in case you want to compress several files.

--Use FlippingBook

Sometimes it might not be a good option to compress a PDF file. Remember that compression somewhat affects the quality of the PDF contents and can eventually lower the “User Experience” with a specific file.

This is why you should consider using FlippingBook. Using this tool allows you to convert any PDF file you want into a flipbook. The downside of creating a flipbook using this tool is that it might be difficult to get started.

--Use Adobe Acrobat Advanced Settings

If you are a pro user and want to learn how to compress a pdf for free through advanced settings, then you should consider using Adobe Acrobat.

The option of using Advanced Settings allows you to compress the file without relying on the standard compression system. With this process, you can optimize everything from compressing the thumbnail of your PDF to Color Spaces and Piece Information.

How to Compress PDF to 1MB Free

Sending files that are no larger than 1MB is super simple. Even if you are connected to a slow internet connection, you can send a 1MB PDF file easily without having to connect to any other internet connection that provides a faster link speed.

This is why you need to learn how to compress a PDF file to 1MB or less. The simplest way you compress any PDF file to around 1MB is by using WPS Office.

Compared to other tools, the good thing about WPS Office is that it has superior compression algorithms, which allow you to compress your files faster without having to wait for a long time. Here is how you can follow the process:

1. Open WPS Office suite.

2. Navigate to the PDF button.

3. Click on it to access the “PDF Compress” button.

4. Follow the instructions on the “Kingsoft PDF Compression” tab.

By using this process, you can easily compress any PDF file you want to only 1 MB. Having a small file size will make it super easy for you to send it within minutes.

You can also compress PDF to 100KB using WPS Office.

If you are working with a PDF file that is already less than 1MB, then you should consider compressing it down to 100KB. Doing this compression can make it effortless to send that file to anyone you want within seconds.

As mentioned above, the good thing about compression is that it will also save you a lot of time and effort. You won’t have to worry about slower internet speeds if you compress the file only to 100KB.

You don’t need to install any separate tool to compress PDF files. By accessing the WPS Office on your device, you can learn how to compress a PDF for free; just follow these steps:

  • Open WPS Office on your computer.

  • Navigate to the PDF tab.

  • Click on the “PDF Compress” button.

  • Choose your desired PDF file and compress it.

You should learn how to compress a PDF for free if you have a professional setup and want to boost your productivity. Below are some simple tips to help you learn how you can compress PDFs without interrupting yourself:

How to Compress a PDF File on Windows?

The windows platform makes it easier to get all your office or personal tasks done with ease. If you are on the Windows platform, then you can start using WPS Office to shrink PDF size without having to spend a lot of time.

Here is how you can compress a PDF easily on Windows using WPS Office:

  • Download WPS Office Suite on your Windows PC.

  • Install and run the application.

  • Find the PDF button and click on it.

  • Use the “PDF Compress” tool to shrink the size.

How to Compress a PDF on Mac?

The Mac operating system is an industry leader when it comes to speed with optimization. If you use a Mac computer to handle your personal or business needs, you should learn how to compress a PDF on your Mac easily.

You can learn how to compress a pdf to 1MB or below 1MB if you use WPS Office. The good thing about WPS Office is that you can use it for free without having to pay money. Once you install WPS Office on your Mac, you will have the chance to shrink PDFs and perform tasks with other document formats on the go.

Here’s how to shrink and reduce PDF documents on Mac:

  • Open your desired PDF file in WPS Office.

  • Navigate to the “Tools” section and choose “Compress.”

  • Select the desired compression level from “HD”, “Normal,” and “Common.”

  • Choose the file directory where you want to save the compressed PDF size.

Top FAQs of Compressing PDF Files

If you have questions about how to compress PDF files for free, you are at the right place. Keep reading to find answers to common questions people have about compressing PDF files without losing the quality of the content.

Q1: Top PDF file compression Softwares in 2023?

A:  These are the top four tools you can use to learn how to compress a PDF:

  • FlippingBook

  • iLovePDF

  • WPS Office

  • Adobe Acrobat

If you don’t want to lose the quality of the PDF file and want to compress PDFs regularly, then you should consider using the WPS Office suite. This software will allow you to compress PDF files on the go for free within minutes.

Q2: How do I Compress a PDF by 50%?

A: You can learn how to compress a pdf by 50% if you use the WPS Office suite. The good thing about WPS Office is that it has a built-in compression algorithm that optimizes and compresses a PDF file without compromising on the quality of the content.

Q3: How to Compress a PDF without Losing Quality?

A: The simplest way you can learn how to compress a pdf without compromising on the quality of the file is by using WPS Office. With this office suite, you can easily compress a file to 100KB, so you can send the file over Email or store a lot of PDF files on your storage without worrying about storage space.

Q4: How do I Compress PDF Files Offline?

A: If you don’t want to use any online tools to learn how to compress a pdf, then you should consider using WPS Office. The good thing about WPS Office is that you can install it and use it whenever you want, even if you are connected to a stable internet connection.

Final Thoughts

You can learn how to compress a PDF for free, even if you are not a nerd, by using WPS Office. The best thing about using WPS Office is that it allows you to create documents, spreadsheets, and presentations, along with creating PDF files.

WPS Office is more than a free PDF compressor. All you need to do is to search for “WPS Office Suite” online to find the WPS website and download the WPS Office Suite on your device. This software is available for Mac, Windows, Android, iPhone, and Linux. The wide range of compatibility allows you to compress PDF files with super ease.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.