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What is PowerPoint: Introduction, Guide and Tips

August 3, 2023 2.3K views

Unlock the full potential of Microsoft PowerPoint with our comprehensive guide, filled with tips and tricks to create stunning presentations.

Introduction

PowerPoint as known as PPt is a widely used software tool designed to create professional and visually appealing presentations for various purposes. This software has become a staple in the corporate world, education sector, and many other industries. In this guide, we will provide an introduction to PowerPoint, its features, and functionalities, along with some tips to help you create compelling and effective presentations.

Whether you are using PowerPoint for business, education, or personal use, this guide will provide you with a comprehensive understanding of the software's capabilities. By the end of this guide, you will have the knowledge and tools necessary to create presentations that are both informative and visually appealing.

Explanation of What PowerPoint Is

What PowerPoint is?

PowerPoint is a software tool developed by Microsoft that allows users to create presentations with the use of slides. The software provides a platform for individuals to create multimedia presentations that incorporate text, images, audio, and video elements. PowerPoint has become a widely used tool in the corporate world, education sector, and many other industries due to its user-friendly interface and ability to create professional-looking presentations quickly and efficiently.

Why people need free PowerPoint?

People often seek out free PowerPoint alternatives for various reasons. One of the primary reasons is that the cost of a Microsoft Office subscription, which includes PowerPoint, can be prohibitively expensive for some individuals and small businesses. Additionally, some users may not require the full range of features offered by PowerPoint and may prefer a simpler, more streamlined presentation tool. Another reason people seek out free PowerPoint alternatives is that they may be using a different operating system, such as Mac or Linux, that is not compatible with the Microsoft Office suite. In this case, they may require a presentation tool that is compatible with their operating system.

Some problems/trends exist in the current PowerPoint market

In terms of problems in the current PowerPoint market, one issue is that many presentations created using the software can be dull and uninspiring. This has led to a trend towards more visually appealing and engaging presentations, with a focus on storytelling and multimedia elements. Additionally, there is a growing demand for presentation tools that are more collaborative and accessible, allowing multiple users to work on a presentation simultaneously and from different locations.Another trend in the PowerPoint market is the rise of mobile presentation tools, which allow users to create and deliver presentations directly from their mobile devices. This trend is driven by the growing use of mobile devices for work and the need for greater flexibility and convenience in creating and delivering presentations.

Version History and System Requirements

Microsoft PowerPoint 2021

Microsoft PowerPoint 2021: Released on October 5, 2021, as part of the Microsoft Office 2021 suite. It includes new features such as improved collaboration and sharing options, enhanced presenter view, and new design themes and icons.

Operating System: Windows 10, Windows Server 2019, or later

Processor: 1.1 GHz or faster, 2-core

RAM: 4 GB

Graphics hardware acceleration requires DirectX 9 or later, with WDDM 2.0 or higher for Windows 10 (or WDDM 1.3 or higher for Windows 10 Fall Creators Update).

Hard Disk Space: 4 GB of free hard disk space

Display: 1280 x 768 screen resolution?(64-bit Office required for 4K and higher)

Microsoft PowerPoint 2019

Microsoft Office 2019 and Microsoft PowerPoint 2019 were released (also known as Office). On April 27, 2018, Microsoft launched the Office 2019 Commercial Preview for Windows 10, and on June 12, 2018, it did the same for macOS. The launch took place on September 24, 2018.

Operating System: Windows 10 or later version; Windows Server 2019 or later version.

Processor: 1.6 GHz or faster, 2-core.

RAM: 4 GB RAM; 2 GB (32-bit) RAM.

Hard Disk Space: 4 GB of available disk space.

Display: 1280 x 768 screen resolution.

Microsoft powerpoint 2007

Released on January 30, 2007, as part of the Microsoft Office 2007 suite. It introduced the ribbon interface and included new features such as SmartArt graphics and the ability to save presentations as PDF files.

Operating System: Microsoft Windows XP Service Pack 2 or later; Windows Server 2003 Service Pack 1 or later.

Processor: 500 MHz or higher.

RAM: 256 MB or higher.

Hard Disk Space: 1.5 GB of available disk space.

Display: 1024 x 768 or higher resolution monitor. m Requirements:

What Is the Difference between MS Word and MS PowerPoint?

Microsoft Word and Microsoft PowerPoint are both part of the Microsoft Office suite, but they have different purposes and functions. Here are the main differences between the two programs and the advantages of using PowerPoint over Word:

1. Purpose

Microsoft Word is primarily used for creating and editing text-based documents, such as letters, resumes, reports, and essays.Microsoft PowerPoint is designed for creating multimedia presentations, which can include text, images, videos, animations, and other types of media.

2. Function

In Word, you can create and format text, add images and tables, and create lists and bullet points. You can also insert charts and graphs, but they are typically simpler and less interactive than those in PowerPoint.

In PowerPoint, you can create slides with a variety of layouts and designs, add multimedia elements, and customize animations and transitions. You can also create speaker notes and use the presenter view to control the presentation during delivery.

3. Advantages of PowerPoint over Word

Visual appeal: PowerPoint presentations are visually engaging and can hold the audience's attention better than text-based documents. This is especially useful for presenting complex or technical information.

Interactive features: PowerPoint allows you to create interactive elements such as hyperlinks, buttons, and quizzes, which can engage the audience and help reinforce key points.

Multimedia capabilities: PowerPoint lets you easily incorporate images, videos, and audio into your presentation, which can enhance the overall impact and effectiveness of your message.

4. Example usage scenario

Let's say you are giving a sales pitch to a potential client. You could use Microsoft Word to create a text-based document outlining your company's products and services, but it may not be as engaging or memorable as a PowerPoint presentation. Instead, you could use PowerPoint to create a visually appealing and interactive presentation that showcases your products with images and videos, includes customer testimonials, and uses animations and transitions to highlight key features and benefits.

Here are some pros and cons of using PowerPoint over Word:

Pros

Visually engaging and memorable.

Interactive features can engage the audience.

Multimedia capabilities can enhance the overall impact of the message.

Cons

May take more time to create than a simple text-based document.

Can be overused or misused, leading to a lack of effectiveness or engagement.

Requires some design and multimedia skills to create a professional-looking presentation.

How to Download Microsoft PowerPoint for Free

Microsoft PowerPoint is a paid software, but there are a few ways to get it for free. Here's how to download Microsoft PowerPoint for free:

Sign up for a free trial of Microsoft 365: Microsoft offers a 30-day free trial of its Microsoft 365 suite, which includes PowerPoint. Go to the Microsoft 365 website and sign up for the trial. You'll need to provide a valid email address and payment information, but you won't be charged until the trial period ends.

Use the free online version of PowerPoint: Microsoft also offers a free, online version of PowerPoint that you can use in your web browser. Simply go to the Microsoft PowerPoint website and sign in with your Microsoft account or create a new one. You'll have access to a limited set of features, but it's a great option if you just need to create a simple presentation.

Here's a guide to downloading and installing Microsoft PowerPoint using the free trial:

  • Go to the Microsoft 365 website (https://www.microsoft.com/en-us/microsoft-365) and click on "Try for free" or "Start free trial."

  • Follow the prompts to sign up for the trial, providing your email address and payment information. You won't be charged until the trial period ends.

  • Once you've signed up, go to the Microsoft PowerPoint download page (https://www.microsoft.com/en-us/microsoft-365/powerpoint) and click on "Download now."

  • The installer will download to your computer. Double-click on the installer file to begin the installation process.

  • Follow the prompts to complete the installation. You may need to sign in with your Microsoft account or create a new one.

  • Once the installation is complete, you can launch PowerPoint from the Start menu or by double-clicking on a PowerPoint file.

Note: The steps may vary slightly depending on your operating system and the version of Microsoft PowerPoint you're downloading.

How Can I Create a PowerPoint?

Get to know the PowerPoint interface

The PowerPoint interface, including the Ribbon, the Slides tab, the presentation window, the Notes pane, the Comments pane, the Quick Access toolbar, and the Status bar.

    Create a new presentation

    Open PowerPoint.

    Select Blank presentation, or select one of the themes.

    Select More themes to view the gallery and search for more.

    Add a slide

    Select the slide you want your new slide to follow.

    Select Home > New Slide.

    Select Layout and the you type want from the drop-down.

    Save

    When you save your files to the cloud, you can share and collaborate with others.

    Select File > Save As.

    Select a OneDrive folder and name the file.

    After you save once to OneDrive, AutoSave is enabled that saves your file automatically, every few seconds, as you work.

    Efficiency Tips for Making PowerPoint

    Use keyboard shortcuts: Keyboard shortcuts can save you time and make it easier to navigate and edit your presentation. Some common shortcuts include "Ctrl+C" to copy, "Ctrl+V" to paste, and "Ctrl+Z" to undo.

    Use templates: PowerPoint offers a wide variety of templates that you can use to quickly create professional-looking presentations. You can also create your own templates to save even more time.

    Use the Slide Master: The Slide Master is a powerful tool that allows you to customize the layout and formatting of your slides. By making changes to the Slide Master, you can apply those changes to all slides in your presentation.

    Use Design Ideas: The Design Ideas feature in PowerPoint can help you create professional-looking slides quickly and easily. This feature suggests layouts, color schemes, and other design elements based on the content of your slides.

    Use the Selection Pane: The Selection Pane allows you to manage and organize the objects on your slides. You can use it to select, reorder, and hide objects, which can be especially helpful if you have a complex slide with many elements.

    Use the Eyedropper tool: The Eyedropper tool allows you to quickly match the color of any object on your slide. This can help you create a consistent color scheme throughout your presentation.

    Use the "Reuse Slides" feature: If you have a slide from a previous presentation that you want to use in your current presentation, you can use the "Reuse Slides" feature to quickly add it to your presentation.

    Free PowerPoint Template Website Recommend

    There are many websites where you can find free PowerPoint templates. Here are a few recommendations:

    1. WPS built-in template store

    WPS Office has a built-in template store with a wide variety of free PowerPoint templates. You can access the store directly from within the WPS Office application.

    2. MS template

    Microsoft Office also offers a selection of free PowerPoint templates that you can download from their website.

    3. Slidego

    SlideGo provides high-quality free and premium PowerPoint templates, designed by professional graphic designers.

    Common Issues with PowerPoint and How to Fix Them

    Can I use word and PowerPoint for free?

    It depends on the software you are using. If you are using Microsoft Office, you can access free online versions of Word and PowerPoint through Office Online.

    How do I get PowerPoint on my Chromebook?

    If you are not using Microsoft Office, you can use a web-based presentation software, such as Google Slides, which is accessible on any device with a web browser, including Chromebooks.

    Which is better word Excel or PowerPoint?

    This depends on your specific needs and the task at hand. Word is a word processing tool, Excel is a spreadsheet tool, and PowerPoint is a presentation tool. Each has different features and is better suited for different tasks.

    Conclusion

    We hope that this post will provide you more insight into PowerPoint, as well as tips on how to create PowerPoint presentations. Also, if you're sick of utilizing the same old PowerPoint templates for your presentations, why not download WPS Office's free PowerPoint and utilize their enormous template library? You have access to a variety of expertly created templates with WPS Office, which may help you make your presentations more aesthetically appealing and interesting. The best thing is that it is totally free as well! Get WPS Office right away to experience how their templates can elevate your presentations.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.