SharePoint Document Issues

Fix SharePoint Highlighted Content Web Part Not Loading All Items

Natalie Taylor Oct 7, 2026 869 views

Question details

The user needs to view and search through all items in a SharePoint Highlighted Content web part, but the component fails to load all entries at once.

How to Fix SharePoint Highlighted Content Web Part Not Loading All Items

Product: SharePoint
Device & OS: not provided
Scenario: Attempting to view a full list of documents and using the browser's native search (Ctrl+F) to find specific files within a SharePoint site.
Observed behavior: Clicking 'See all' only loads about 100 items that are currently visible on the screen. Additional items load only upon scrolling, which prevents the browser's search function from finding unloaded items.

Before you start

Ensure you have the necessary site permissions to access the underlying SharePoint document libraries or lists where the source files are stored.

Solution 1Recommended

Access the Underlying Document Library or List

Bypassing the web part and opening the source list directly allows you to load all items and use browser search effectively.

The Highlighted Content web part relies on lazy loading to improve page performance, meaning it intentionally avoids rendering all items at once. To overcome this limitation, you should navigate to the actual library.

Identify the source library

Determine which document library or list the Highlighted Content web part is pulling its data from.

Navigate to Site Contents

Click the gear icon (Settings) in the top right corner of your SharePoint site and select 'Site contents'.

Open the specific library

Click on the relevant document library or list. Once opened, you can scroll through the entire directory or use Ctrl+F to search all rendered text on the page.

Access the Underlying Document Library or List

Full Visibility: Opening the library directly removes the web part's display restrictions, giving you full access to all file metadata.

Solution 2

Utilize Built-in SharePoint Search

Instead of relying on the browser's Ctrl+F function, use SharePoint's native search bar to query the entire site directory.

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Frequently Asked Questions

Why does the Highlighted Content web part limit items to 100 initially?

It uses dynamic loading (also known as lazy loading) to conserve bandwidth and improve the initial page load speed. Additional items are queried and rendered only as you scroll further down the page.

Can I increase the default item limit in the web part settings?

You cannot change the fundamental lazy loading behavior of the web part. However, you can configure the web part's sorting and filtering options to prioritize displaying the most relevant documents at the top.

Is there a way to force the browser search (Ctrl+F) to search all SharePoint items?

No, the browser's native Ctrl+F function can only search text that has been actively rendered on your screen. You must use the built-in SharePoint Search box to query all items in the backend directory.

Document & File Issues