Printing Problems

How to Print Specific Pages from an Avery Mail Merge Label Document in Word

Khadija Khan Oct 21, 2026 869 views

Question details

The user wants to print selected pages or sheets from an Avery mail merge label document without printing the entire file.

How to Print Specific Pages from an Avery Mail Merge Label Document

Product: Word
Device & OS: not provided
Scenario: Printing selected sheets of Avery labels after generating a mail merge document.
Observed behavior: Mail merge label documents use section breaks, causing page numbering to restart on every sheet, which prevents standard page range printing from working correctly.

Before you start

Ensure your Avery label sheets are loaded correctly into your printer's paper tray and that your printer is turned on and connected to your computer.

Solution 1Recommended

Print Specific Pages Using Section and Page Numbers

Identify the exact section numbers in your document to print specific label sheets effectively.

Because mail merge generates separate sections for each record or label page, standard page numbers (like typing '1-5') will often print page 1 of every single section. To fix this, you must instruct Word to print by section.

Enable status bar indicators

Right-click the status bar at the very bottom of the Word window. Select 'Section', 'Page Number', and 'Formatted Page Number' to display them.

Identify the section to print

Scroll through your document to the specific label sheet you want to print. Look at the bottom status bar and note the section number (e.g., Section 12).

Open the Print dialog

Press 'Ctrl + P' on your keyboard or navigate to File > Print to open the printing options.

Specify section numbers

In the 'Pages' field, type the section range using the 's' format. For example, type 's12-s41' to print those specific sections.

Specify page and section combinations

If a single section spans multiple pages, format your input with both 'p' and 's'. For example, type 'p1s3-p5s3' to print pages 1 through 5 of section 3.

Print Specific Pages Using Section and Page Numbers

Print non-consecutive sections: You can also print individual, non-consecutive sections by separating them with commas, such as typing 's2, s5, s9' in the Pages field.

Efficient Document Printing

Print Specific Pages and Labels Easily with WPS Writer

WPS Office provides seamless handling of mail merge documents, allowing you to easily identify sections and print exactly the label sheets you need without wasting paper.

1. Open your label document: Launch WPS Writer and open your mail merge label document.
2. Find the section number: Check the bottom status bar in WPS Writer to identify which section the target label sheet belongs to.
3. Configure print settings: Go to Menu > Print. In the page range box, type the section format (e.g., s2-s5) and click Print.

Fully compatible with Microsoft Word document formats (.docx, .doc).Advanced mail merge functionality for Avery labels and envelopes.Intuitive Print dialog for specifying sections and custom page ranges.Free and lightweight office suite for daily productivity.

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Frequently Asked Questions

Why does my printer print the whole document when I type '1' in the page range?

Because mail merge documents use section breaks for each record, typing '1' prints page 1 of every section in the document. You must specify the section number (e.g., 's1') to print just the first sheet.

How do I print a non-consecutive list of sections?

You can separate section numbers with commas in the Print dialog's page range box. For example, typing 's3, s7, s10' will print only sections 3, 7, and 10.

Can I preview which section I am printing before sending it to the printer?

Yes. By turning on the Section indicator in the status bar at the bottom of your screen, you can scroll through the document itself to verify the section number before pressing print.

What if the status bar doesn't show the section number?

Right-click anywhere on the blank space of the bottom status bar. A 'Customize Status Bar' menu will appear; check the 'Section' option to make it visible.

Document & File Issues