Printing Problems

How to Print a Single Avery Label in Microsoft Word

Chanuka Geekiyanage Oct 13, 2026 869 views

Question details

The user wants to print just one Avery label on a sheet rather than printing an entire sheet of labels in Microsoft Word.

How to Print a Single Avery Label in Microsoft Word

Product: Microsoft Word
Device & OS: not provided
Scenario: Printing a specific single label on an Avery label sheet.
Observed behavior: The user needs to select the correct Avery product number and specify the exact row and column for the single label they wish to print.

Before you start

Ensure you know the exact Avery product number for your label sheet and take note of the specific row and column where you want the single label to print.

Solution 1Recommended

Print a Single Label Using Word's Mailings Tab

Use the built-in Label Options in Microsoft Word to select your Avery product number and specify a single label's exact position on the sheet.

Microsoft Word includes a built-in feature specifically designed to handle label printing. By utilizing the Mailings tab, you can pinpoint exactly which label on the sheet you wish to print on, which is incredibly useful for saving partially used label sheets.

Navigate to the Mailings Tab

Open your Microsoft Word document and click on the 'Mailings' tab located on the top ribbon, then select 'Labels'.

Open Label Options

In the Envelopes and Labels dialog box, click on the 'Options' button to open the Label Options menu.

Select Avery and Product Number

Choose 'Avery US Letter' (or your respective region) from the Label vendors drop-down menu. Scroll through the Product number list to find and select your specific Avery matching product number, then click 'OK'.

Specify the Single Label Position

Back in the Envelopes and Labels dialog box, look under the 'Print' section. Select the 'Single label' radio button and enter the exact Row and Column number corresponding to the blank label on your physical sheet.

Print or Create New Document

Enter your desired text in the Address box. Click the 'Print' button to send the document directly to your printer, or click 'New Document' to open the label layout in Word for further editing before printing.

Print a Single Label Using Word's Mailings Tab

Missing Product Number: If your exact Avery product number is unavailable in the list, look for an alternative template with the exact same dimensions as your label sheet.

Efficient Document Printing

Print Avery Labels Seamlessly in WPS Writer

WPS Office offers a fully compatible and intuitive Writer application that makes formatting and printing single or full sheets of Avery labels incredibly simple.

1. Access the Envelopes and Labels feature: Open WPS Writer, navigate to the 'Mailings' tab on the ribbon, and click on 'Envelopes and Labels'.
2. Configure Label Options: Switch to the 'Labels' tab within the dialog box and click 'Options' to choose 'Avery' as your vendor and select your specific product number.
3. Set to Single Label: Check the 'Single label' option and input the precise row and column where you want the text to appear on your physical sheet.
4. Print Your Label: Enter your desired text in the Address box and click 'Print' to easily print your single label directly to your printer.

Fully compatible with Microsoft Word (.docx) formats and existing label templates.Easy-to-use Mailings interface for precise single label positioning.Lightweight software that loads fast and processes print jobs efficiently.Completely free to download and use for your daily document tasks.

microsoft office alternative - wps office

Frequently Asked Questions

Why is my Avery product number not showing in Word?

You may have selected the wrong label vendor in the Label Options. Ensure 'Avery US Letter' or 'Avery A4/A5' is selected depending on your region. If it is still missing, you can create a custom label by entering the dimensions manually or choosing a different template with the same size.

Can I print on a partially used Avery label sheet?

Yes. By selecting the 'Single label' option in the Envelopes and Labels dialog box, you can specify the exact row and column of a blank label on your partially used sheet, which prevents wasting unused labels.

How do I ensure the text aligns perfectly on the label?

Before printing on your actual Avery label sheet, print a test page on a standard sheet of blank printer paper. Hold the printed test page behind the label sheet up to a bright light to check if the text aligns correctly within the label borders.

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