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How to Show Text Labels on the Office Quick Access Toolbar
Question details
The user wants to display text labels instead of just icons on the Quick Access Toolbar to make commands easier to read and identify.
- Product
- Word / Office
- Device & OS
- not provided
- Scenario
- Customizing the Office user interface for better accessibility and more efficient workflow.
- Observed behavior
- The Quick Access Toolbar currently displays only icons without text descriptions, and the user aims to change this layout to include command labels.
Ensure you are running the latest version of your Office application, as the specific 'Show Command Labels' feature was introduced in newer UI updates and may not be visible in older versions.
Enable Command Labels from the Toolbar Dropdown Menu
The quickest way to show text labels is by utilizing the Quick Access Toolbar's built-in customization menu directly from the workspace.
Microsoft Office includes a quick toggle for command labels in recent updates. This allows you to instantly switch between a compact icon view and a more descriptive text label view without opening complex settings.
Look for the Quick Access Toolbar, which is usually located at the top-left corner or just below the ribbon in your Word window.
Click on the small downward-facing arrow situated at the far right end of the Quick Access Toolbar.
From the dropdown menu, click on 'Show Command Labels'. The toolbar icons will immediately expand to display their text names alongside them.
Change Quick Access Toolbar Settings via Word Options
If the quick dropdown menu does not display the option, you can configure the toolbar through the main Options menu.
Customize Your Quick Access Toolbar Easily in WPS Office
WPS Office provides a highly customizable and user-friendly interface. You can easily manage your most-used tools on the Quick Access Toolbar, streamlining your document creation workflow without cluttering your screen.
- 1. Launch WPS Writer: Open WPS Office and create a new document or open an existing file to access the main editing workspace.
- 2. Access Menu Options: Click the 'Menu' button in the top-left corner of the screen and select 'Options' from the dropdown list.
- 3. Customize Toolbar: Navigate to the 'Customize Quick Access Toolbar' section to manually add or remove your preferred command buttons.
- 4. Save Your Preferences: Click 'OK' to apply your customized toolbar layout instantly to your WPS Office environment.
Frequently Asked Questions
Why don't I see the 'Show Command Labels' option in Word?
This feature was rolled out in recent visual updates for Microsoft 365 and Office 2021. If you are using an older version such as Office 2016 or 2019, the interface may not support switching Quick Access Toolbar icons to text labels.
Can I move the Quick Access Toolbar closer to my document?
Yes, you can move the toolbar below the ribbon for easier access. Click the small dropdown arrow at the end of the Quick Access Toolbar and select 'Show Below the Ribbon'.
How do I add more command buttons to the Quick Access Toolbar?
Click the dropdown arrow on the toolbar and select the common commands you want to add from the list. For a complete list of tools, choose 'More Commands...' to browse and add any feature available in the application.
Will resetting my Office settings remove my Quick Access Toolbar customizations?
Yes. If you choose to reset all customizations in the 'Word Options > Quick Access Toolbar' menu, the toolbar will revert to its default state, which only includes a few basic icons like Save, Undo, and Redo.
