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How to Customize Quick Access Toolbar Commands in Word
Question details
The user wants to simplify their Word interface by placing frequently used commands into the Quick Access Toolbar for faster access without navigating the full ribbon.
- Product
- Word
- Device & OS
- not provided
- Scenario
- Optimizing the document workspace for faster command execution and improved productivity.
- Observed behavior
- The user aims to bypass the standard ribbon tabs and File menu to quickly access their most essential tools.
Identify which document tools you use most frequently (such as Save, Undo, Print, or specific formatting options) so you know exactly which commands to pin to your workspace.
Modify the Quick Access Toolbar Options
Add your favorite commands directly to the Quick Access Toolbar and move it below the ribbon for a more streamlined, accessible workspace.
Click the small drop-down arrow located at the end of the Quick Access Toolbar, typically found at the very top left of your Word window.
Select commonly used commands from the drop-down menu to instantly add them. If you need a specific tool not listed, click on 'More Commands' to browse and add from the complete list of Word functions.
To provide more space for your pinned commands and place them closer to your document, select 'Show Below the Ribbon' from the same drop-down menu.
Easily Customize Your Workspace with WPS Writer
WPS Office allows you to fully customize your Quick Access Toolbar and ribbon, providing a clean and highly efficient interface tailored specifically to your document workflow.
- 1. Open WPS Writer: Launch WPS Office on your device and open a new or existing text document.
- 2. Access Toolbar Settings: Locate the Quick Access Toolbar at the top left corner and click the drop-down customization arrow.
- 3. Pin Desired Tools: Choose essential commands like Quick Print or Undo from the quick menu, or select 'More Commands' to access the advanced customization panel.
- 4. Move Below Ribbon: Choose the option to display the toolbar below the ribbon if you prefer a closer placement to your active typing area.
Frequently Asked Questions
How do I remove a command from the Quick Access Toolbar?
Simply right-click the specific command icon you wish to remove on the Quick Access Toolbar and select 'Remove from Quick Access Toolbar' from the context menu.
Can I reset the Quick Access Toolbar to its default layout?
Yes, you can open the 'More Commands' settings window, navigate to the Customization section, and click the 'Reset' button at the bottom to restore the original toolbar defaults.
Is it possible to export my custom toolbar settings to another computer?
In the standard 'More Commands' customization window, you can use the 'Import/Export' button located in the bottom right corner to save your custom layout as a file, which can then be imported into Office on another device.
