Customize the WPS Office Writer Ribbon and Quick Access Toolbar
Question details
The user wants to organize frequently used Word-style ribbon and Quick Access Toolbar commands for faster access.
- Product
- WPS Office Writer
- Device & OS
- not provided
- Scenario
- The user is setting up a personalized writing workspace with font controls, margins, comments, views, and zoom grouped in one place.
- Observed behavior
- Frequently used commands are spread across multiple ribbon tabs, making formatting and review tasks slower.
Open WPS Office Writer and confirm the ribbon is visible. If the Quick Access Toolbar is hidden, click the ribbon display options icon and enable Show Quick Access Toolbar before customizing.
Add frequently used commands to the WPS Writer Quick Access Toolbar
Use this when you need the same tools available regardless of which ribbon tab is active.
The Quick Access Toolbar stays visible across WPS Writer tabs and is easier to manage than editing ribbon XML or sharing complex ribbon layouts.
Click the Menu button in the top-left corner of WPS Writer, select Options, and click Quick Access Toolbar.
In the left command list, find commands such as Font, Margins, Insert Comment, View, and Zoom, then click Add to move them to the right list.
Click OK to apply the toolbar. The added commands now stay visible regardless of the active ribbon tab.
Create a custom Ribbon tab with groups in WPS Writer
Use this when you want a dedicated tab that groups related commands, such as editing, language, and review tools.
Customize the Ribbon and Quick Access Toolbar with WPS Office Writer
WPS Office Writer gives you a Word-compatible ribbon and Quick Access Toolbar customization interface without XML editing. Create custom tabs, add command groups, and pin frequently used actions for faster document work.
- 1. Install WPS Office: Go to https://www.wps.com, download WPS Office, run the installer, and open WPS Office Writer.
- 2. Open customization options: Click the Menu button in the top-left corner, choose Options, then select Quick Access Toolbar or Customize Ribbon.
- 3. Add your commands: In Quick Access Toolbar, select commands like Font, Margins, Comments, Views, and Zoom and click Add; in Customize Ribbon, create a new tab, add groups, and then add commands.
- 4. Apply and use: Click OK to save, then return to the document. Your Quick Access Toolbar commands are visible across tabs, and your custom tab appears in the ribbon.
Frequently Asked Questions
Can I keep the Quick Access Toolbar visible all the time in WPS Writer?
Yes. Open Menu > Options > Quick Access Toolbar, add the commands you need, and click OK. If the toolbar is hidden, enable it from the ribbon display options first.
Will customizing the WPS Writer ribbon affect my Microsoft Word documents?
No. Ribbon and Quick Access Toolbar settings are application preferences. Your .docx files remain unchanged and continue to open in Microsoft Word normally.
Can I create a custom ribbon tab without editing XML?
Yes. In WPS Writer, go to Menu > Options > Customize Ribbon, create a new tab and groups, then add commands from the list visually.
Which commands should I add first for document formatting and review?
Common choices are Font, Margins, Insert Comment, Views, and Zoom. Add them to the Quick Access Toolbar or a custom tab so they are always easy to reach.
How do I reset a customized ribbon or Quick Access Toolbar in WPS Writer?
Open Menu > Options > Customize Ribbon or Quick Access Toolbar, and use the Reset option to restore the default layout for that area.
