Office Settings & Configuration

Where Is Quick Parts in Outlook on the Web? Find Alternatives

Steve K Oct 10, 2026 869 views

Question details

The user wants to locate the Quick Parts feature in Outlook on the web to insert saved reusable text blocks into emails.

Where Is Quick Parts in Outlook on the Web?

Product: Outlook on the web
Device & OS: not provided
Scenario: Composing emails efficiently by inserting pre-saved, reusable text snippets or canned responses.
Observed behavior: The Quick Parts option, which is available in the desktop version of Outlook, is completely missing from the web interface.

Before you start

Verify whether you are using the web version or the desktop application of Outlook, as feature availability for reusable text significantly differs between the two.

Solution 1Recommended

Use the 'My Templates' Add-in as an Alternative

Since Quick Parts is unavailable on the web, utilize Microsoft's built-in 'My Templates' add-in to save and insert simple reusable text.

While Quick Parts is exclusively a desktop feature, Outlook on the web offers a native alternative called 'My Templates'. This tool allows you to create, save, and insert small snippets of text directly into your email drafts.

Open a new message

Access the add-ins menu

Click the three dots (More options) located at the top or bottom toolbar of the message composition window.

Open My Templates

Select 'My Templates' from the dropdown menu. If it is not visible, click on 'Get Add-ins', search for 'My Templates', and enable it for your account.

Create and insert snippets

Click '+ Template' to create a new reusable text block. To use an existing snippet, click on the template name to drop the text into your email body.

Use the 'My Templates' Add-in as an Alternative

Template Limitations: My Templates is optimized for plain or lightly formatted text and has a total storage limit of 32KB. It does not support complex formatting or large images like desktop Quick Parts.

Solution 2

Use Email Signatures for Canned Responses

Create multiple email signatures to act as quick, reusable text blocks for varying scenarios.

Solution 3

Switch to the Outlook Desktop Application

If you require the full functionality of Quick Parts, you must use the desktop client.

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Frequently Asked Questions

Will Quick Parts be added to Outlook on the web in the future?

Currently, the absence of Quick Parts in the web version is a documented product limitation, and Microsoft has not announced an official release date for it. Users are encouraged to submit a feature request through the official Outlook Feedback Portal.

Do my desktop Quick Parts sync to Outlook on the web?

No. Quick Parts are stored locally on your computer's hard drive within the NormalEmail.dotm template file. They do not sync to your cloud account or the web version of Outlook.

What is the main difference between Quick Parts and My Templates?

Quick Parts in the desktop application can store complex formatting, large tables, and images without strict size limits. My Templates in the web app is a lightweight add-in designed purely for simple text snippets, carrying a strict overall size limit of 32KB.

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