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How to Get Permission to Use Microsoft Training Videos in Education

Aamir Naveed Akram Oct 9, 2026 869 views

Question details

An institution wants to embed and adapt Microsoft training videos to create help resources for students and staff.

How to Get Permission to Use Microsoft Training Videos in Educational Resources

Product: Microsoft 365
Device & OS: not provided
Scenario: Administrators or educators are looking to integrate existing Microsoft training content into their own institutional help portals.
Observed behavior: The user needs to determine the exact copyright rules and secure proper permissions before embedding or modifying Microsoft's video content.

Before you start

Before reaching out for permissions, compile a complete list of the specific Microsoft training video URLs and exactly how you plan to use or adapt them for your institution.

Solution 1Recommended

Review Copyright Guidelines and Contact Microsoft Support

Since usage rights depend heavily on the specific content and publisher, you must review Microsoft's official legal policies and seek explicit confirmation for your use case.

Microsoft provides comprehensive intellectual property guidelines detailing what is permissible when using their materials. However, because embedding and modifying content for an educational portal can cross into copyright infringement, direct authorization is often required.

Review the Official Guidelines

Visit the official Microsoft Copyright and Permissions page at https://www.microsoft.com/en-us/legal/intellectualproperty/copyright/permissions to read the general terms.

Log in to the Admin Center

Navigate to the Microsoft 365 admin center and log in using your institution's administrator credentials.

Submit a Support Request

Open the Help & Support section within the admin center to create a new service request.

Provide Video Details

In your request, include the specific links to the training videos, explain that you intend to embed and adapt them for student/staff help resources, and ask for formal permission to do so.

Review Copyright Guidelines and Contact Microsoft Support

Important consideration for third-party content: Some training videos hosted by Microsoft may belong to third-party publishers. In these cases, Microsoft Support will direct you to contact the original publisher for permission.

Free Microsoft Office alternative

Create Your Own Educational Resources with WPS Office

If navigating complex copyright permissions for Microsoft content is slowing you down, consider generating your own customized training materials. WPS Office is a free, highly compatible suite that empowers educators to easily create professional documents, spreadsheets, and presentations for staff and students.

1. Download and Install: Visit the official WPS Office website to download the free suite for your operating system.
2. Create Training Documents: Open WPS Writer or Presentation to build custom help guides and slides tailored exactly to your institution's needs.
3. Save and Distribute: Save your resources in standard formats (like PDF or DOCX) for easy sharing on your student portals without worrying about third-party copyright restrictions.

Easily create and distribute original, copyright-free training documents.Fully compatible with Microsoft Office formats like DOCX, XLSX, and PPTX.Lightweight and free alternative, ideal for student and staff devices.Familiar tabbed user interface ensures a zero-learning-curve transition.

microsoft office alternative - wps office

Frequently Asked Questions

Can I modify or edit Microsoft training videos for my students?

Modifying or adapting Microsoft's training videos generally requires explicit legal permission. Always check their official copyright guidelines and contact Microsoft Support before making any changes to the original media.

Do I need permission to simply link to Microsoft training videos?

Providing a standard hyperlink directing users to a public Microsoft webpage usually does not require special permission. However, directly embedding the video player on your site or downloading and re-uploading the file does.

Where can I find Microsoft's official copyright permissions?

You can review Microsoft's intellectual property and copyright permissions guidance directly on their official legal webpage under the Intellectual Property section at microsoft.com/en-us/legal/intellectualproperty/copyright/permissions.

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