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How to Handle the Microsoft Forms Privacy Notice on Embedded Websites

Partner Editor Oct 9, 2026 868 views

Question details

The user wants to know how to remove or manage the privacy and data-processing notice displayed at the bottom of an embedded Microsoft Form on a website.

Handling the Microsoft Forms Privacy Notice on an Embedded Website Form

Product: Microsoft Forms
Device & OS: not provided
Scenario: Embedding a Microsoft Form into a custom website and attempting to remove Microsoft's default privacy branding.
Observed behavior: The Microsoft Forms privacy and data-processing notice is visible on the embedded form and cannot be removed or customized by the form owner.

Before you start

Note that Microsoft Forms is a hosted service, and its system-generated privacy footers are mandatory for legal compliance and cannot be hidden via native settings.

Solution 1Recommended

Manage Embedded Privacy Notices and Add Custom Policies

Since Microsoft does not allow the removal of their default privacy notice, the best approach is to display your organization's own privacy policy alongside the embedded form.

Because the form is hosted by Microsoft and embedded via an iframe, you cannot alter its internal code to remove the footer. Instead, provide transparency to your users by adding your own notices surrounding the form.

Understand the limitation

Accept that the default Microsoft privacy and data-processing notice is a permanent fixture of the service intended for user transparency.

Add surrounding text

On your website's HTML page or content management system, insert a text block directly above or below the iframe containing the Microsoft Form.

Link your privacy policy

Provide a clear hyperlink to your organization's official privacy policy and terms of service in the added text block.

Clarify data usage

Explicitly state how your organization processes the data collected through the form, making it clear that it is distinct from Microsoft's own data processing.

Manage Embedded Privacy Notices and Add Custom Policies

Service Limitation: Anyone with a Microsoft account can create forms. The promotional and privacy notice is intentionally designed by Microsoft to encourage service adoption and maintain GDPR compliance across all forms.

Solution 2

Use an Alternative Form Builder with White-Label Options

If removing the third-party branding and privacy notice is strictly required for your business website, you will need to migrate to a different form service that supports white-labeling.

Free Microsoft Office alternative

Looking for a Lightweight and Free Office Alternative?

While Microsoft Forms enforces specific branding on embedded forms, if you're looking for an alternative to the broader Microsoft Office suite, WPS Office provides a lightweight, highly compatible, and free solution for all your document, spreadsheet, and presentation needs.

1. Download and Install: Visit the official WPS website and download the free WPS Office suite for your operating system.
2. Open Your Files: Open your existing Word, Excel, or PowerPoint files directly in WPS Office without any formatting loss.
3. Explore WPS Form: Use the built-in WPS Form tool found in the application suite to quickly create questionnaires and collect user data.

Fully compatible with Microsoft Office formats (.docx, .xlsx, .pptx).Free and lightweight alternative to heavy productivity suites.Familiar, tabbed user interface for a seamless migration.Includes WPS Form for easy data collection and shareable surveys.

microsoft office alternative - wps office

Frequently Asked Questions

Why does Microsoft Forms force a privacy notice on my embedded form?

Microsoft includes this notice to inform respondents about data processing, maintain legal compliance (such as GDPR), and promote their free form-building service to new users. It acts as a mandatory disclaimer for their hosted service.

Can I remove the Microsoft Forms footer if I have a paid Microsoft 365 subscription?

No, currently even paid Microsoft 365 business and enterprise subscriptions do not provide a native setting to completely remove or hide the default privacy and data-processing notice from embedded forms.

Will using custom CSS hide the Microsoft Forms privacy notice on my website?

Because the form is embedded via an iframe loaded directly from Microsoft's domain, cross-origin security policies (CORS) prevent custom CSS on your website from altering or hiding elements inside that iframe.

Does WPS Office have a tool for creating forms and surveys?

Yes, WPS Office includes a feature called WPS Form, which allows users to easily create questionnaires, collect data online, and seamlessly export responses directly to WPS Spreadsheet for quick analysis.

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