Data Protection Issues

How to Hide Attendee Email Addresses in Microsoft Teams Meetings

Ayan Masood Oct 9, 2026 869 views

Question details

The user needs to know how to conceal the names and email addresses of participants during a Microsoft Teams meeting or webinar.

How to Hide Attendee Email Addresses in Microsoft Teams Meetings

Product: Microsoft Teams
Device & OS: not provided
Scenario: Organizing a meeting or webinar where participant privacy and data protection are required.
Observed behavior: By default, attendee names and email addresses may be visible to other participants, requiring the organizer to modify meeting options to hide them.

Before you start

Ensure you are the meeting organizer, as only organizers have the permission to modify meeting options. Additionally, verify with your IT administrator that this privacy feature is enabled for your Microsoft 365 organization.

Solution 1Recommended

Enable the 'Hide Attendee Names' Feature in Meeting Options

You can hide participant details by adjusting the privacy settings within the Microsoft Teams meeting options before the session begins.

This setting is highly useful for large webinars or public meetings where data protection is a priority. When enabled, attendees will not be able to see the names or email addresses of other participants.

Access Meeting Options

Create a new meeting or double-click an existing meeting in your Microsoft Teams calendar. Look for and click on the 'Meeting options' link, which will open a settings page in your web browser.

Toggle the Privacy Setting

Scroll through the available meeting settings until you locate the 'Hide attendee names' option. Toggle this switch to the 'Yes' or 'On' position.

Save Your Changes

Click the 'Save' button at the bottom of the page to apply the new settings. Attendees joining the meeting will now have their names and email addresses hidden from one another.

Enable the 'Hide Attendee Names' Feature in Meeting Options

Administrator Permissions: If you do not see the 'Hide attendee names' option in your meeting settings, your Microsoft 365 administrator has likely not enabled this feature for your organization. You will need to contact your IT department to request access.

Free Microsoft Office alternative

Looking for a Free, Lightweight Office Suite? Try WPS Office

While Microsoft Teams handles your communications and webinars, WPS Office provides a powerful, completely free alternative to Microsoft Word, Excel, and PowerPoint for your daily document creation and editing needs. Experience a familiar interface and seamless migration without the expensive subscription fees.

1. Download WPS Office: Visit the official WPS Office website and click the free download button for your operating system.
2. Install the Software: Run the downloaded installer and follow the simple on-screen instructions to complete the setup.
3. Open Your Documents: Launch WPS Office and instantly open, edit, or save your Microsoft Word, Excel, and PowerPoint files with zero compatibility issues.

Completely free to download and use for your core office productivity tasks.Fully compatible with Microsoft Office formats, including .docx, .xlsx, and .pptx.Lightweight installation that runs smoothly even on older devices.Includes built-in tools for easy PDF editing, conversion, and collaboration.

microsoft office alternative - wps office

Frequently Asked Questions

Will hiding attendee names also hide the organizer's email address?

No, hiding attendee names and email addresses only applies to the standard participants in the meeting. The organizer and designated presenters will still have their identities visible.

Why is the 'Hide attendee names' option missing from my meeting settings?

This option is managed at the administrative level. If it is missing, your organization's Microsoft 365 administrator has not enabled the feature for your tenant. You must request them to turn it on.

Does this feature work for both standard Teams meetings and webinars?

Yes, as long as the feature is supported and enabled by your IT administrator, you can hide attendee names and emails in both standard Microsoft Teams meetings and large-scale webinars.

Microsoft Office Security Issues