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How to add watermark in word

July 22, 2022

If you spend most of your time writing online, you may expose yourself to attempts to plagiarize documents daily. There would be many malicious people on the internet who seek to steal your writings in the vilest way possible. That is why it is good that you learn how to add watermark in Word to avoid this type of problem.

When you learn how to add watermark in Word, your texts retain more integrity. These watermarks will prevent your paragraphs from being copied into the document and even the file from being cloned. However, for you to enter these watermarks in Word, you will have to comply with some methods, such as:

Part 1: How to Insert a Default Watermark in Word

To insert a default watermark in Word, follow these steps:

Step 1: Open your document in Word.

Step 2: Click on the "Design" tab in the top menu, click on the "Watermark" button.

Click watermark


Step 3: A drop-down menu will appear with some pre-designed watermarks.

Select option

Step 4: Choose the watermark you want by clicking on it. The watermark will be inserted into your document.


Part 2: How to Add a Custom Watermark to a Word Document

Adding a custom watermark to a Word document can be done using various methods, including using an image or text. Here are the common steps to achieve this using WPS Office:

A. Using an Image as a Custom Watermark

Step 1: Launch WPS Office and open your Word document.

Step 2: In the top menu, select the "Insert" tab. Click the "Watermark" icon

Insert tab

Step 3: From the drop-down option, select "Custom Watermark".

Select Custom

Step 4: In the "Watermark setup" dialog box, select "Picture Watermark."

Step 5: Click on the "Select Picture" button to browse and choose the image you want to use as the watermark.

Step 6: Adjust the watermark settings as needed.

Custom format

Step 7: Click the "OK" button to apply the image as your custom watermark.

The result

B. Using Text as a Custom Watermark

Step 1: Open the document you want to add the watermark to.

Step 2: Click on the "Insert" tab in the top menu. Click on the "Watermark" icon.

Go to insert tab

Step 3: Select "Custom Watermark" from the drop-down menu.

Choose Custom

Step 4: In the "Watermark setup" dialog box, choose "Text Watermark." Enter the text you want to use as the watermark.

Enter Text

Step 5: Customize the font, size, color, layout, and orientation of the text watermark.

Custom your format

Step 6: Click the "OK" button to apply the text as your custom watermark.

Custom your format

By following these steps, you can easily add a custom watermark to your Word document using WPS Office, whether it's an image or text. This adds a personal touch to your documents, making them stand out and protecting your content.

Part 3: How to edit the watermark in Word?

Now that you understand how to add watermark in Word in a personalized way or as an image, you will be interested to know how to edit it:

Step 1Enter the document in Word where you have the personalized watermark or as an image.

Step 2Select the watermark to edit and click on image format.

Step 3Within the image format, you can edit the size of the mark, transparency, shadows, contrast, brightness, etc.

Part 4: How to Remove Watermarks in Word

Method 1 Remove a Watermark Using the Design Menu

To remove watermarks in Word, follow these steps:

Step 1: Open your Word document you need to remove

Open document

Step 2: Click on the " Design" tab in the top menu, then click on the "Watermark" button.

Click on watermark

Step 3: Click the drop-down menu and choose "Remove Watermark."


Step 4: The watermark will be removed from your document.

Remove watermark

If the Watermark tool technique fails, you may delete the watermark manually, which should be editable when you visit your headers and footers.

Method 2 Remove a Watermark by Using the Header and Footer

To remove a watermark through the header and footer, follow these steps:

Step 1: Double-click at the top of the page to open the header and footer.

open header

Step 2: Hover your mouse over the watermark until it changes to a four-headed arrow. If this does not occur automatically, click on the watermark.

Step 3: Once your cursor has changed to a four-headed arrow, click the watermark to select it.

Click on your watermark

Step 4: Press the Delete key on your keyboard to delete the watermark.

Press Delte

Step 5: Repeat the process for any other watermarks on the page.

Repeat process

Step 6: Click "Close Header & Footer" to return to editing your document as normal or click outside of header

Close header/ footer

Part 5 : Why Use WPS Office?

WPS Office

Both Microsoft Word and WPS Office Word offer similar methods for creating watermarks, but we advocate choosing WPS Office for compelling reasons:

  • Price: WPS Office provides an affordable alternative with a free version that encompasses essential features.

  • Compatibility: WPS Office ensures seamless compatibility across different platforms, including Windows, macOS, Linux, iOS, and Android.

  • Features: WPS Office includes a wide range of features, including word processing, spreadsheet, presentation, and PDF editing.

  • User-friendly Interface: WPS Office has a user-friendly interface that is similar to Microsoft Office, so it is easy to learn and use.

Choose WPS Office for a cost-effective, versatile, and user-friendly watermarking experience, elevating your document creation to new heights.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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How Do I Insert a Watermark in Word without the First Page?

To insert a watermark in Word without displaying it on the first page, double-click the header area of the second page to open the Header & Footer Tools Design tab. Check "Different First Page" in the "Options" group to unlink the first-page header. Now, go to the "Design" tab, click "Watermark" in the "Page Background" group, and choose your desired watermark from the drop-down menu. The watermark will appear on all pages except the first.

What Is the Keyboard Shortcut to Insert a Watermark in Word?

The quickest approach to insert a watermark in Word is to use the Windows hotkeys. Press the Alt key to activate the hotkey selection mode, then press the G>P>W keys sequentially to insert the watermark in Word.

How to Make My Watermark More Transparent?

  • If your watermark is a picture watermark, select the "Washout" checkbox for a more transparent background.

  • If your watermark is a text watermark, try changing the color to a lighter shade and check the "Semitransparent" checkbox to make it more transparent. The exact options may vary depending on the version of Word you are using.


In conclusion, this article serves as your guiding compass to master watermarking in Word. We explored each step, from default to custom watermarks, and even editing and removing them. Unleash your creativity with alluring semi-transparent texts or images, leaving a remarkable imprint on your work.

While numerous options exist, WPS Office stands out as a reliable choice, offering seamless integration and cross-platform compatibility. Embrace the power of watermarks, elevate your documents, and make your mark with confidence, thanks to this comprehensive guide and the convenience of WPS Office.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.