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How to Convert PPT to PDF for Teachers

June 5, 2024

As teachers, we often find ourselves juggling countless responsibilities, from lesson planning to grading assignments. Amidst this whirlwind of tasks, converting PowerPoint presentations to PDFs can sometimes feel like an unnecessary hurdle. But trust me, I've been there, and I understand the frustration. This guide is your one-stop shop for converting PPTs to PDFs with ease, ensuring your valuable content reaches your audience seamlessly.

Reasons for Converting PPT to PDF

Converting PPT to PDF

Let's start with a fundamental truth: PowerPoint (PPT) and PDF are like two different languages – they simply can't understand each other. Trying to open a PPT file in a PDF viewer will lead to a compatibility error.

To bridge this gap and ensure your audience can seamlessly access and engage with your presentation content, converting PPT to PDF is your secret weapon. Here's why this conversion is a game-changer for teachers:

  1. Print Perfection:

teacher PDF handouts
  • The Advantage: PDFs are designed for printing. They guarantee that your slides and handouts look exactly as they do on your screen, with no formatting mishaps.

  • In the Classroom: Imagine distributing crisp, clear handouts of your lecture notes. Or picture yourself confidently presenting at a workshop with perfectly formatted materials. Converting to PDF makes this a reality, ensuring your printed materials look professional and polished.

  • Presentation Prowess:

students viewing a PDF presentation
  • The Advantage: PDFs are the universal language of document sharing. They maintain consistent formatting across different devices and software, eliminating the dreaded "it looks different on my computer" issue.

  • Sharing with Confidence: Whether you're emailing lesson materials to students or sharing presentation slides with colleagues, PDFs ensure that everyone sees the same high-quality visuals and layout, regardless of their device or operating system.

  • Universal Compatibility:

Universal Compatibility
  • The Advantage: PDFs are universally compatible, meaning they can be opened and viewed on virtually any device with a PDF reader.

  • Reaching Every Student: This is a game-changer in today's diverse classrooms. Students can access PDF presentations on their laptops, tablets, or smartphones, ensuring that everyone stays on the same page, no matter their device preference.

Converting PPT to PDF Online Using WPS PDF Tools


Converting PowerPoint presentations to PDF format is made easy and convenient with WPS PDF Tools. This online tool provides a simple and efficient way to convert your PPT files to PDF, and the best part is, it's completely free. Follow these step-by-step instructions along with images to convert your PPT to PDF effortlessly:

Step 1: Access WPS PDF Tools Visit the WPS PDF Tools website by clicking on the following link: WPS PDF Tools

Access WPS PDF Tools

Step 2: Upload Your PPT File Once you're on the WPS PDF Tools website, you'll see a clear interface with a "Choose File" button.

Upload Your PPT File

Step 3: Convert to PDF After the file has finished uploading, simply click on the "Convert" button. WPS PDF Tools will then process your PPT file and convert it into a PDF format.

Convert to PDF

Step 4: Download Your PDF Once the conversion process is complete, you'll be provided with a download link for your newly converted PDF file. Click on the "Download" button to save the PDF file to your computer.

Download PDF

Step 5: Enjoy Your Converted PDF Congratulations! You've successfully converted your PowerPoint presentation to PDF format using WPS PDF Tools. You can now use your PDF file for printing, sharing, or any other purposes you may have.

By following these simple steps, you can quickly and efficiently convert your PPT files to PDF format using WPS PDF Tools, all for free. Say goodbye to compatibility issues and hello to seamless document conversion.

Converting PPT to PDF on Desktop or Mobile

For those who frequently need to convert PowerPoint presentations to PDF, WPS Office proves to be an excellent choice. Whether you're working on a desktop or mobile device, WPS offers seamless conversion capabilities. Let's explore how to convert PPT to PDF using WPS Office on both desktop and mobile platforms:


If you're using a Windows or Mac desktop, WPS Office software provides an efficient solution for converting PPT to PDF. Follow these simple steps:

Step 1: Open Your Presentation

First, open WPS Office on your desktop. Navigate to the presentation you want to convert by clicking on the 'Open' button or by selecting the file from the 'Recent Documents' section.

Open Presentation

Step 2: Access the Export Option

Once your presentation is open, go to the 'File' menu located at the top-left corner of the screen. This will open a dropdown menu with several options.

Step 3: Select 'Export to PDF'

In the dropdown menu, look for the 'Export to PDF' option. This might be under a sub-menu such as 'Export' or 'Save As', depending on the version of WPS Office you are using.

Export to PDF

Step 4: Configure PDF Settings

After selecting 'Export to PDF', a new window will appear, allowing you to customize various settings for your PDF file. Here are some key settings you might consider adjusting:

  • Range: You can choose to export the entire presentation or only specific slides by specifying a range.

  • Output Format: Ensure the format is set to PDF.

  • Options: Depending on your needs, you can tweak additional settings like including or excluding hidden slides, exporting only notes, or adjusting the resolution for images.

Configure PDF Settings

Step 5: Choose the Destination Folder

Decide where you want to save the PDF file. You can navigate through your computer’s directories to select the desired folder. Make sure to give your file a recognizable name to avoid any confusion later.

Step 6: Export the File

Once all settings are configured, click on the 'Export' or 'Save' button. The conversion process will begin, and within a few moments, your PDF file will be ready in the chosen directory.


For users on the go, whether you have an Android or iOS device, the WPS Office app offers convenient conversion capabilities. Follow these steps to convert PPT to PDF on your mobile device:

Step 1: Open Your Presentation

Open the WPS Office app on your mobile device. Navigate to and open the PowerPoint presentation you want to convert.

the WPS Office app

Step 2: Access the Export Option

Tap on the 'Tools' or 'Menu' icon, typically found in the bottom or top corner of the screen (it often looks like three dots or lines).

the 'Tools' icon

Step 3: Select Export to PDF

From the menu that appears, select Output as PDF.

Export to PDF

Step 4: Export the File

Tap the 'Export' or 'Save' button. The app will convert your presentation to a PDF and save it in the chosen location.

Export the File

By following these straightforward steps, you can effortlessly convert PPT to PDF using WPS Office on both desktop and mobile devices, ensuring compatibility and ease of use wherever you go.

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Easy Conversion of Documents with WPS Office

WPS Office not only excels in converting PowerPoint presentations to PDF but also provides seamless conversion for a wide range of document formats. With its intuitive interface and powerful features, WPS Office ensures that your documents are easily accessible and compatible across platforms. Plus, WPS documents are fully compatible with Microsoft Office formats, eliminating any compatibility concerns.

Example Converting Word to PDF: Converting Word documents to PDF format is a straightforward process with WPS Office. Follow these steps:

Step 1: Open Your Document: Launch the WPS Office app and locate your Word document.

Open Your Document

Step 2: Access Export Option: Look for the export function, usually denoted by an arrow or labeled "Tool”

Access Export Option

Step 3: Select PDF Format: Choose "PDF" as the output format from the menu.

Select PDF Format

Step 4: Configure Settings (Optional): Adjust any additional settings if needed, such as layout or security.

Step 5: Choose Destination: Select where you want to save the PDF file.

Step 6: Convert and Save: Initiate the conversion process. Once done, confirm the PDF is saved correctly.

Convert and Save

With WPS Office, converting documents to PDF format and ensuring compatibility across platforms has never been easier. Whether you're a teacher, student, or professional, WPS Office provides the tools you need to streamline your document conversion tasks and enhance productivity.

Perfecting Your PDF with WPS AI.

WPS AI logo

In the realm of education, leveraging the full potential of PDF documents is crucial for educators aiming for excellence in their instructional materials and administrative tasks. With WPS AI at your disposal, enhancing and perfecting your PDFs becomes not just a possibility, but a seamless reality tailored to meet the unique needs of teachers. Let's explore some of the recommended features of WPS AI PDF specifically designed for educators:

1. Rapid Summarization For Lesson Plans: WPS AI PDF offers a powerful feature that swiftly summarizes documents such as lesson plans. By condensing lengthy content into concise summaries, this feature saves time and enhances efficiency for teachers.

Summary PDF

Summary PDF

2.Keyword Extraction For Study Guides: The AI-powered keyword extraction feature efficiently extracts terms and concepts from study guides. This aids teachers in identifying and emphasizing essential points for student comprehension,ultimately facilitating effective teaching and learning.

Extract key information of PDF

Extract key information of PDF

3. Enhanced Search For Curriculum: With advanced search capabilities, WPS AI PDF enables teachers to quickly locate specific content within curriculum documents. This feature streamlines the process of finding relevant information, allowing educators to focus more time on teaching and less time on searching.

Enhanced Search

Enhanced Search

4.Seamless Conversion for Classroom Materials: WPS AI PDF seamlessly converts teaching materials such as presentations, handouts and worksheets to PDF format while preserving formatting and quality. This ensures that educators can create professional-looking classroom materials with ease.

WPS PDF tool

By using WPS AI PDF, educators can greatly improve how they manage and prepare documents, which in turn enriches the teaching and learning experience. With a range of advanced features designed specifically for educators, WPS Office is an essential tool for streamlining educational workflows and achieving academic excellence. Keep in mind that some of these features are exclusive to Pro and Ultimate versions.


Q1. How can I Save PowerPoint Presentations as PDF files?

You can save your PowerPoint presentation as a PDF by clicking on "File" > "Save As" > Selecting "PDF (*.pdf)" from the dropdown menu and then clicking "Save".

Q2. How can I Convert PowerPoint to PDF and Video?

To convert your PowerPoint to PDF, follow the same steps as saving as PDF. To convert to video, click on "File" > "Export" > "Create a Video", select your options, and click "Create Video".


Converting PPT to PDF is an essential skill for teachers in today's digital age. Whether you're using free online tools like WPS PDF Tools or the versatile WPS Office software, the process is simple and efficient. By converting your PowerPoint presentations to PDFs, you ensure compatibility, accessibility, and professional presentation of your educational materials. And with the added power of WPS AI, you can take your PDFs to the next level, optimizing them for both instructional and administrative purposes.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.