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How to Compress PDF [For Teachers]

June 5, 2024

Teachers across all levels, from university engineering professors with heavy software on their laptops to preschool educators managing a plethora of PDFs for student learning materials, share a common challenge: effectively utilizing space on their computers. In this article, I will demonstrate how teachers can optimize their computer space by learning how to compress PDF for teachers files. This simple yet powerful technique can make a significant difference in managing documents and enhancing the learning experience for students.

How to Compress PDF [For Teachers]

Advantages of Compressed PDFs for Teachers

Teachers can only do so much with their available resources, and managing numerous documents on their computers can be overwhelming. However, compressing PDF files offers several advantages that can significantly ease this burden:

  • Save Storage Space: With limited storage space on their computers, teachers often struggle to accommodate all their teaching materials. Compressing PDF files reduces their size without compromising quality, allowing teachers to store more documents without running out of space.

Save Storage space by compression PDFs

  • Faster File Sharing: Compressed PDFs can be quickly shared via email or online platforms, making it easier for teachers to distribute materials to students, colleagues, or parents. This efficient file-sharing process saves time and ensures that everyone has access to the necessary documents promptly.

  • Improved Accessibility: Smaller file sizes mean faster loading times, making it easier for students to access learning materials without experiencing delays or interruptions. Whether students are accessing documents on school computers or their own devices, compressed PDFs ensure a seamless learning experience.

  • Enhanced Organization: Compressing PDF files helps teachers keep their digital archives organized and clutter-free. By reducing the size of individual documents, teachers can maintain a more streamlined file structure, making it easier to locate and retrieve specific materials as needed.

  • Conservation of Resources: Compressed PDFs consume fewer resources when transmitted over networks or stored on cloud servers. This not only benefits teachers by reducing data usage and storage costs but also contributes to environmental conservation by minimizing the carbon footprint associated with digital document management.

How to Compress PDF for Teachers

Teachers handle countless PDFs every day—coursework, lesson plans, assignments, notes, and lectures. Sharing these files via email or the cloud can be slow and frustrating without compression. Compressing PDFs not only saves upload time but also reduces storage space, making it essential for efficient file management. However, the PDF compressor you use to reduce file sizes needs to be simple and easy to use to make this task simpler. In my experience, WPS PDF is a great choice. It’s easy to use and offers both online and app-based solutions, along with other advanced tools, considering how often teachers need such PDF tools for their professional work. Let me show you how to use WPS PDF Compressor tools to compress PDF files efficiently.

How to Compress PDF Using WPS Office

I have a lecture in PDF format that I'll use to demonstrate how teachers can compress their files before sharing them with students using the WPS PDF app. Make sure to download WPS Office from the official website so you can follow along with the steps.

Step 1: First, let's open the lecture PDF in WPS Office.

Step 2: To access the PDF compressor tool, click on the "Tools" tab in the toolbar.

Step 3: In the Tools ribbon, click on the "PDF Compressor" button.

WPS PDF Compressor Tool option

The Kingsoft PDF Compression window will pop up, where we can quickly run through a few settings before compressing the PDF. Let's take a tour of the options available.

Step 4: The most important setting is the "Level" field. You can select from three different options: "HD", "Normal", and "Common". This sets the level of compression for your PDF.

The Size column values will change as you adjust the Level of Compression, giving you an idea of the file size after compression.

Step 5: If you wish to add more PDF files, click on the "Add File" button. This allows teachers to compress multiple PDFs together, saving time.

Step 6: By default, compressed PDFs will be saved in the same folder as the original. To change this, click on the "Save to Directory" option and set a new path for the compressed PDFs.

WPS PDF Compressor Settings

Step 7: Once all the settings have been adjusted accordingly, click on the "Compress" button to compress your PDFs, making them easier to share.

Compress PDFs using WPS PDF

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How to Compress PDF Online

If you're looking to compress your PDFs using WPS PDF online tools, here are the steps you need to follow:

Step 1: Open your browser and navigate to the WPS PDF Online Tools website.

Step 2: Here, we will be using the compress tool to reduce PDF file sizes, so click on "Compress PDF".

WPS PDF Compressor Online Tool

Step 3: Now, simply click on the "Select PDF file" button to upload the PDFs that you wish to compress.

Upload PDFs to WPS PDF Compressor Online Tool

Note: Teachers can upload multiple PDFs together to compress all at once and save time.

Step 4: Once the PDFs have been uploaded, select the Level of Compression. Choose from the three options that match your file size target.

Set Level of Compression

Step 5: Simply click on the "Compress" button, and the WPS PDF compressor tool will begin the process.

Compress PDFs using WPS PDF Compressor Online Tool

Step 6: Once the compression is complete, click on the "Download" button to download your files individually.

Download Compressed PDFs

PDF compressors are essential when your role involves regularly sharing PDFs with others or managing a large database of PDFs. For teachers who handle PDFs daily—such as lectures, assignments, and other coursework shared with students, and storing these files for future use—compressing PDFs can be a crucial tool for better file management.

WPS PDF understands the actual needs of teachers, and its software and online PDF tools are designed to simplify rather than complicate your work. With the different settings offered in WPS PDF, teachers can ensure they compress PDFs according to their needs, with minimal impact on the quality of the files, and also compress in bulk to save time.

Best AI Assistant for Teachers - WPS AI

WPS Office has been a cornerstone of professional life for teachers across many years, and with the integration of WPS AI, its impact has become even more profound. Teachers of all subjects are now reaping immense benefits from the synergy between WPS AI and WPS Office, making professional life more manageable and productive.

WPS AI serves as the ultimate support system for WPS Office, offering a wide range of functionalities that cater to the diverse needs of students:

  • Content Generation: With WPS AI, teachers effortlessly brainstorm course ideas, craft engaging lesson plans, and develop comprehensive educational materials. AI-powered tools assist in structuring thoughts, fostering creativity, and refining teaching resources, optimizing lesson preparation and enriching classroom experiences.

  • Summarization: WPS AI's summarization capabilities enable teachers to distill complex texts into concise summaries, making it easier for students to understand important ideas and saving time during study sessions.

  • Data Analysis: Teachers can use WPS AI to analyze data for lesson planning, research, or grading assignments more efficiently. The AI tools offer useful insights, helping teachers make informed decisions based on data.

  • Interactive Chat with PDFs: WPS AI allows teachers to facilitate interactive discussions and collaborate with students on PDF documents instantly. This promotes active learning and encourages peer collaboration, making lessons more engaging and dynamic.

Chat with WPS AI

Enhance Efficiency with WPS Office

WPS Office is more than just an office suite; it's a comprehensive toolkit tailored to teachers' needs, offering features that go beyond traditional educational support. Here's how WPS Office enhances teachers' professional journey with its unique features:

Customized Compression:

WPS Office understands the importance of optimizing storage space, especially for teachers managing numerous documents. With customized compression options, teachers can reduce the size of their files without compromising quality. This feature ensures that teachers can store and share their educational materials efficiently, even with limited storage space.

Customized PDF compression

Share PDF:

Collaboration is key to educational success, and WPS Office facilitates seamless sharing of PDF documents. Whether teachers need to collaborate with colleagues on lesson plans or share assignments and resources with students, the Share PDF feature makes it easy to distribute and access documents securely. This enhances teamwork and fosters a collaborative teaching environment.

Share PDF using WPS Office


WPS Office empowers teachers with advanced OCR (Optical Character Recognition) technology. This feature allows teachers to extract text from scanned documents or images, making it easier to digitize handwritten notes, textbooks, and teaching materials. By converting physical documents into editable text, WPS OCR streamlines the process of organizing and referencing educational content, ultimately saving teachers valuable time and effort.


With customized compression, seamless PDF sharing, and powerful OCR capabilities, WPS Office goes above and beyond to support teachers throughout their professional journey. From managing documents, to collaborating with peers, to digitizing handwritten notes, WPS Office equips teachers with the tools they need to succeed in their roles.

FAQs about  How to Compress PDF for Teachers

1. How do I compress a PDF by 50%?

To reduce your PDF file size by 50%, you can use the PDFFiller Compress PDF 50 tool. Here are the steps:

Step 1: Navigate to the PDFFiller Compress PDF 50 tool on your browser.

Step 2: Click on the "Select from device" button to upload your PDF.

Step 3: Once the PDF has been uploaded, PDFFiller will begin the compression process, which may take a few moments.

Step 4: After the compression is complete, the compressed PDF will be previewed in PDFFiller's built-in online PDF viewer.

Step 5: To download the compressed PDF, click on the "Download" icon in the toolbar.

2. Does reducing a PDF size ruin the quality?

Whether reducing a PDF size affects its quality depends on the level of compression you select. For instance, choosing "HD" compression in WPS Office maintains quality but offers minimal reduction in file size. Conversely, opting for "Smallest" compression sacrifices quality to achieve a significant reduction in file size.

Simplify Your Document Management with WPS Office

Being able to compress PDF for teachers is incredibly useful, especially for teachers at any educational level. Managing documents is a significant part of their job, and compressing these files can greatly ease storage and sharing. Teachers already face a demanding workload, juggling numerous tasks simultaneously. WPS Office simplifies their responsibilities by providing an intuitive tool that makes document handling, including compression, effortless.

By using WPS Office, teachers can streamline their document management process, reducing stress and increasing efficiency. This tool not only saves storage space but also makes sharing documents faster and more convenient. If you haven't tried it yet, consider downloading WPS Office today to experience these benefits firsthand.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.