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How to Create a Fillable Form in Word [For Teachers]

May 9, 2024
2.4K Views

As a teacher, navigating the world of technology can sometimes feel daunting, especially when it comes to tasks like creating fillable forms in Word. If you've found yourself in this situation, fret not. In this comprehensive guide, I'll walk you through the process, ensuring that you can create professional-looking forms with ease.

Part 1: Creating Fillable Forms for Collecting Students’ Information

When it comes to managing student information efficiently, fillable forms play a vital role in streamlining processes for educators. Let's delve into creating two essential forms commonly used in schools: a school registration form and a class attendance sheet.

1. Creating a Fillable Form for School Registration:

To begin, open WPS Writer. Select "Bank" to create a new document and choose a blank document template.

create a new document



Next, customize the layout of your form by adding relevant sections such as personal information, contact details, emergency contacts, and academic background. Utilize the "Insert" tab to insert text boxes, checkboxes, and dropdown menus for easy data entry.

the "Insert" tab



For example, you can include fields such as:

  • Full Name

  • Date of Birth

  • Address

  • Parent/Guardian Name

  • Contact Number

Once you've designed the layout, convert the form into a fillable format by selecting "Quick Parts" from the insert tab. Click on "Form" and then insert form controls such as text boxes and dropdown lists for data entry.

Click on "Form" tab


 

Save the form and distribute it electronically or print it out for manual completion.

2. Creating a Fillable Form for Class Attendance:

Similar to the registration form, begin by opening a new document in Microsoft Word and customizing the layout to accommodate attendance tracking.

Fillable Form for Class Attendance



Include fields such as:

  • Student Name

  • Date

  • Class/Period

  • Attendance Status (Present/Absent/Tardy)

Utilize checkboxes or dropdown menus to streamline data entry and ensure accuracy.

Once the layout is finalized, follow the same steps to convert the document into a fillable form using Word's developer tools.

By following these steps educators can create fillable forms for collecting student information efficiently and effectively, simplifying administrative tasks and enhancing workflow management in educational settings.

Part 2: Creating a Fillable Form in Word

Demonstrating form creation with WPS Office ensures accessibility on any device. Its compatibility across platforms and seamless PDF conversion simplify the process. Having used both Word and WPS Office extensively, I find WPS Office's user-friendly interface and robust features make form creation effortless, allowing educators to focus on content rather than technicalities.

Step-by-Step Guide: Creating a Fillable Form in WPS Office

Step 1: Open WPS Office

Open WPS Office



  • Launch the WPS Office application on your device.

Step 2: Create a New Document

Create a New Document



  • Click on "Writer" to open a new document.

Step 3: Customize the Layout

Customize the Layout



  • Design the layout of your fillable form, similar to the process in Word.

  • Utilize the toolbar to insert text boxes, checkboxes, and dropdown menus as needed.

Step 4: Add Form Controls

Access the "Developer" tab



  • Access the "Developer" tab from the menu bar (if not visible, enable it from settings).

  • Click on "Design Mode" to insert form controls such as text fields and radio buttons.

  • Label each field clearly for easy understanding.

Step 5: Save and Distribute the Form

  • Save the form to your device once it's completed.

  • Share the form electronically or print it out for manual distribution.

Additional Tips:

  • Utilize the "Preview" feature in WPS Office to ensure that the form appears as intended before finalizing.

  • Take advantage of the "Review" tools to check for spelling and grammatical errors.

  • Consider using WPS Office's template library for inspiration and time-saving options.

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By following these steps and leveraging the capabilities of WPS Office, educators can create professional-looking fillable forms with ease, enhancing efficiency and productivity in educational settings.

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Part 3: WPS Office for Creating Fillable Forms with Ease

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WPS Office offers a suite of features that make creating fillable forms not just possible, but enjoyable and efficient for teachers. Let's explore two functionalities that can significantly enhance your fillable form experience:

1. WPS AI Spell Check - Your Grammar Guardian Angel

WPS AI Spell Check



Imagine creating a clear and professional fillable form, only to have typos or awkward phrasing detract from its quality. WPS AI Spell Check comes to the rescue! This built-in feature goes beyond basic spellchecking. It analyzes your form's text for grammatical errors, suggesting corrections and alternative phrasing to improve overall clarity and professionalism.

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Example:

Let's say you're creating a permission slip for a field trip. You might write, "Permission is required to attend the museum visit." While grammatically correct, it's a bit dry. WPS AI Spell Check might suggest, "We kindly request your permission for [student's name] to attend the exciting museum visit." This revised sentence is not only grammatically sound but also conveys a more positive and engaging tone.

2. Leverage the Power of WPS Templates:

WPS templates store



Creating fillable forms from scratch can be time-consuming. Thankfully, WPS offers a vast library of pre-designed templates on https://template.wps.com/ specifically for educators. These templates cover various needs, including student registration forms, class evaluation forms, and permission slips.

Benefits of Using Templates:

  • Save Time: Start with a pre-built template and customize it to fit your specific requirements. This saves you the effort of designing the entire form from scratch.

  • Maintain Consistency: Templates often come with a professional layout and consistent formatting, ensuring a polished look for all your fillable forms.

  • Focus on Content: With the structure already in place, you can concentrate on adding the specific content and questions relevant to your purpose.

Bonus Tip: Don't forget about the seamless WPS Word to PDF conversion feature. Once you've finalized your fillable form in WPS Writer, you can easily convert it to a PDF format with a single click. This creates a static document that preserves the form's functionality while ensuring a consistent layout across different devices.
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By utilizing WPS AI Spell Check, pre-designed templates, and the convenient conversion tool, WPS Office empowers educators to create high-quality fillable forms with minimal effort. This translates to saved time, improved communication, and a more streamlined workflow for teachers and students alike.

FAQs About How to Create a Fillable Form in Word

Can I track changes or edits made to a fillable form by users in WPS Office?

Track change in WPS



Yes, WPS Office provides the functionality to track changes and edits made to fillable forms. By enabling the "Track Changes" feature, users can monitor any modifications made to the form, including text revisions, additions, and deletions. This feature is particularly useful for collaborative projects or when reviewing feedback on forms submitted by multiple users.

Can I set tab order in a fillable form in WPS Office?

Yes, WPS Office allows you to set the tab order for your fillable form. This determines the order in which users can navigate between different form fields by pressing the "Tab" key.

Can I import data from other sources into my fillable form in WPS Office?

While WPS Office doesn't have a direct import function for fillable forms, there are workarounds to achieve a similar outcome:

  • Copy and Paste: If the data is in a table format from another spreadsheet or document, you can copy and paste it directly into your fillable form. However, this might require adjusting the formatting for compatibility.

  • Merge Data with Mailings (Limited): WPS Writer offers a mailings feature that allows merging data from an external source (like a spreadsheet) into a document. However, this functionality is more suited for creating personalized letters or reports rather than directly populating fillable form fields.

Summary

In conclusion, creating fillable forms in Word doesn't have to be a daunting task, especially with the right tools and guidance at your disposal. By leveraging the power of WPS Office, you can streamline the form creation process, ensuring efficiency and professionalism every step of the way. So, dive in, explore the possibilities, and unlock your potential with WPS Office.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.