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How to Insert a Signature in Word Document on Windows and Mac

January 13, 2023

Nowadays, the accelerating pace of life and factors like the COVID-19 pandemic have forced many people to do their businesses in a digital way. Under such circumstances, signing a contract or agreement on an electronic device becomes an urgent need.

The easiest way is to insert an electronic signature in Word document. Thankfully, we have WPS Office, a powerful cross-platform suit, to help us. So how can we insert a signature in the Word document? Because our users come from a variety of platforms, we will provide instructions for both Windows and Mac users.

How to Insert Signature in Word on Windows

Step-1: Click the Insert tab and then click the Sign drop-down menu. Click on it and you will see an option as Create signature.

Step-2: On clicking the Create signature option, you will find a popup window where you will get 3 options to create your signature, which is Input, Image and Handwrite. We will look into them respectively to see how they can help us insert a signature in Word.

1. Insert signature by inputting text

If we do not have the handwritten signature to insert as image, we can choose Input. Then, we can enter a signature in the input box, and select a font style in the upper right corner.

Finally, click OK and the digital signature will be inserted into the document as a picture.

We can drag the signature to adjust its position. Also, we can change the size of the

signature according to our needs.

2. Insert signature by image

If we have prepared the image of handwritten signature in advance, we can click Image, and click Insert an image as your signature to choose a signature image from the local file.

If the font in the image is not black, we can click to open Set as Black and White,making the signature look more formal.

Finally, click OK. Then we can insert the signature into the document.

3. Insert signature by handwriting:

If the document requires a handwritten signature, but we did not prepare the image in advance, we can create a handwritten signature by using the touchpad or other writing tools and click OK to insert it into the document.

How to Insert Signature in Word on Mac

Step-1:Click the Insert tab, and then click the Picture drop-down menu. 

Step-2: On Picture option you can insert your electronic signature from your computer in word document.

Step-3: Click the picture, and then click the Color drop-down menu. Choose Black and White.

Part 4: Click the Ai Matting tab then choose Set Transparent Color, and finally click the picture.

Step-5: Drag the electronic signature to adjust its position. Also, we can change the size of the signature according to our needs.

Learn More about How to Insert a Signature in Word

Have you learned about how to insert a signature in word? If you want to know more about Word features, you can follow WPS Academy to learn.

You can also download WPS Office to edit Word, Excel, and PowerPoint for free. Download now! And get an easy and enjoyable working experience. 

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.