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How to Reduce Space Between Words in WPS Writer (Step-by-Step)

September 26, 2023
6.5K Views

Sometimes, the default spacing between words in document can be too much. This can make your document look cluttered and difficult to read. If you want to reduce the space between words, you can do so in a few simple steps. In this article, we will show you how to reduce the space between words in WPS Writer step-by-step.

How to Reduce Space Between Words in WPS Writer

Method 1 – Using Character Spacing

Step 1: Select the text that requires adjustment.

Step 2: Right-click on the selected text or use the shortcut key Ctrl+D to open the Font function.

Step 3: In the Font Dialog Box that appears, choose "Character Spacing."

Step 4: Inside the Spacing box, select either "Expanded" or "Condensed" based on your preference.

Step 5: Specify the desired character spacing adjustment in the "By" box.

Step 6: Finally, click OK to apply the changes.

This method is the most precise way to adjust the space between words. However, it can be time-consuming if you need to adjust the spacing for a large amount of text.

Method 2 – Using Advanced Paragraph Settings

Step 1: Select the specific paragraph you want to adjust the word spacing for.

Step 2: Right-click on the selected paragraph or use the shortcut Ctrl+Alt+M to open the Paragraph dialog box.

Step 3: Navigate to the "Indents and Spacing" tab within the Paragraph dialog box.

Step 4: Under the "Spacing" section, choose "Exactly" from the Line spacing drop-down list.

Step 5: In the "At" box, input a value smaller than your font size. For example, if your font size is 12 pt, you can enter 10 pt or 9 pt to reduce word spacing.

Step 6: To apply the changes, click OK.

This method is a good option if you want to adjust the spacing for multiple paragraphs. However, it is not as precise as the Character Spacing method.

Method 3 – Keyboard Shortcuts

The keyboard shortcuts for adjusting word spacing only work for the current paragraph. If you want to adjust the spacing for multiple paragraphs, you will need to use one of the other methods mentioned above.

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6 Tips for Better Line Spacing

  • Use the Right Software: Programs like Adobe InDesign, Illustrator, or Photoshop are excellent for adjusting leading. Access the Character panel via Window > Type > Character.

  • Looser Leading for Body Copy: Start with leading at least 2 pts above the text's height. Be cautious not to overdo it, as excessive leading can hinder readability.

  • Adapt Line Spacing for Typefaces: Typefaces with shorter x-heights may require less leading, while those with taller x-heights may need more for legibility.

  • Adjust Leading for Color Variations: When using colors other than black on white, increase leading. Opt for a lighter typeface weight for better readability.

  • Tighter Leading in Headlines: Create hierarchy by using negative leading (~2 pts or less) in multi-line headers.

  • Experiment with Leading Heights: Finding the ideal leading size depends on your specific design project. Compare different leading solutions side by side to determine the most legible option.

What’s the Difference Between Kerning, Tracking, and Word Spacing

The main differences between kerning, tracking, and word spacing lie in their scope and purpose in typography:

  • Kerning: Kerning focuses on adjusting the space between individual letter pairs, primarily to achieve better visual harmony and eliminate awkward gaps or overlaps. It's a fine-tuning process that targets specific letter combinations.

  • Tracking: Tracking, on the other hand, deals with adjusting the overall spacing consistently between all letters in a word or text block. It's applied to the entire word or line and is used to control the overall density and appearance of the text.

  • Word Spacing: Word spacing refers to the consistent spacing between all the words in a line or block of text. Unlike tracking, which affects individual letters, word spacing influences the readability and flow of the entire text.

WPS Office: A Best Alternative

WPS Office stands as a shining alternative. It's a free office suite that not only allows you to open, create, edit, and save Microsoft Office files with ease but also boasts full compatibility on both Windows and Mac platforms. With WPS Office, you unlock a world of seamless document handling, making your work more efficient and accessible than ever before.

Advantages of WPS Office

  • Free Download and Usage: WPS Office offers a free download and is entirely free to use, providing access to Word, Excel, PowerPoint and PDFs at no cost.

  • Rich Template Store: WPS Office includes a diverse and extensive template store, providing a wide range of templates to enhance your document creation.

  • Rich Functions: With a plethora of features and functions, WPS Office ensures that you have a comprehensive set of tools at your disposal for document creation and management.

  • Lightweight: Despite its feature-rich nature, WPS Office is designed to be lightweight, ensuring that it runs smoothly on various devices without consuming excessive resources.

  • Support for Online Documents: It offers support for online documents, allowing you to collaborate and work on documents stored in cloud platforms like Google Drive, Dropbox, Evernote, and OneDrive.

  • Safe and Stable: WPS Office prioritizes the safety and stability of your documents, providing a secure environment for your work.

FAQs

1. How do I make a WPS document double spaced?

To double space a WPS document, select the text you want to change or click within the document to select all text. Go to the Home tab, click the "Line & Paragraph Spacing" icon, then choose "Paragraph Formatting" under Home and set your preferred line spacing from 1.0 to 3.0.

2. How do I fix the font in WPS?

To adjust the font settings in WPS, open the document you want to work on and go to the Home tab. There, you'll find a "Settings" option or you can use the shortcut Ctrl+D. A pop-up dialog box will appear, allowing you to configure the font settings. You can specify the font type, style, size, color, and even accent style as per your preferences.

3. How do you fix the space for paragraphs?

To adjust paragraph spacing, select the paragraph(s), go to the Home tab, click "Line and Paragraph Spacing," and choose "Add Space Before Paragraph" or "Remove Space After Paragraph" from the drop-down menu. For precise control, select "Line Spacing Options" to fine-tune spacing before and after each paragraph.

Summary

In summary, this article provided a step-by-step guide on reducing word spacing in WPS Writer. It covered three methods: adjusting character spacing, using advanced paragraph settings and using shortcut. The article also shared tips for better line spacing in typography and explained the differences between kerning, tracking, and word spacing.

However, let's not forget the star of the show, WPS Office. It emerged as a remarkable alternative, providing seamless compatibility with Microsoft Office files on both Windows and Mac platforms. WPS Office shines with its free download, lightweight design, rich template library, and extensive feature set.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.