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How to transpose columns to rows in Excel

January 12, 2022

Transposing Data From Rows to Columns and Vice Versa in Excel on Mac and Windows

1. Select the table area that needs to be transposed.

2. Right-click, and choose Copy in the pop-up shortcut menu, or press Ctrl+C.

3. Select a blank area where we want to paste the transposed table. Right-click, and place the cursor behind the Paste Special option in the pop-up shortcut menu. Finally, click Transpose.

4. Then, we can transpose columns to rows in Excel, and vice versa.

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Algirdas Jasaitis

Using the TRANSPOSE Function in Excel

The TRANSPOSE function in Excel is a powerful tool that can help you quickly and easily change the orientation of your data from rows to columns or vice versa. This guide will walk you through the detailed steps to transpose your data using the TRANSPOSE function.

Introduction to the TRANSPOSE Function and its Syntax

The TRANSPOSE function in Excel allows you to change the orientation of your data by switching the rows and columns of a range of cells. It can be useful when analyzing your data in a different format or comparing data from different sources.

The syntax of the TRANSPOSE function is: =TRANSPOSE(array), where array is the range of cells that you want to transpose.

The following are detailed steps on how to transpose data using the TRANSPOSE function in excel:

  1. Open your Excel spreadsheet and select the data that you want to transpose.

  2. Right-click on the selected date and choose "Copy" or use the keyboard shortcut "Ctrl + C" to copy the data.

  3. Select the cell where you want to paste the transposed data. Make sure that this cell has enough space to accommodate the transposed data.

  4. Right-click on the selected cell and choose "Paste Special" or use the keyboard shortcut "Ctrl + Alt + V" to open the "Paste Special" dialog box.

  5. In the "Paste Special" dialog box, select the "Transpose" checkbox and click on the "OK" button.

  6. Excel will transpose the selected data and paste it into the new location that you have selected.

Transposing Data in a Worksheet

In case you want to use the TRANSPOSE function to transpose the data in your worksheet, follow the steps given below:

  1. In a new cell, type "=transpose(. "

  2. Select the range of cells or tables that you want to transpose.

  3. Close the parenthesis and press "Ctrl + Shift + Enter" to enter the formula as an array function.

The transposed data will be displayed in the cells adjacent to the original data.

Understanding Data Transposition

Data management is essential in many aspects of modern life. One common issue can arise when data is arranged in a way that conflicts with the desired structure. Fortunately, this is where transposition comes into play.

Particularly in Excel spreadsheets, it is possible to transpose columns into rows, and vice versa, using simple commands. For instance, the Excel transpose columns to rows by group feature allows you to shift entire columns and rows.

Transposing data is especially useful when you want to analyze data differently than how it was originally presented. By rearranging information, you can easily compare and contrast data, spot trends, and draw insights that might have gone unnoticed.

In short, transposing data is an excellent method for unlocking the value of your data.


Q1: How Do I Transpose Columns to Multiple Rows in Excel?

To convert columns into rows in Excel, select the cells or rows, copy, choose the destination cell, paste special, check "Transpose," and click "OK" to complete the conversion process.

Q2: How Do You Flip Data in Excel?

To reverse the data order in Excel, follow these instructions: Begin by selecting the range of cells you want to reverse. Next, right-click on the chosen range and choose the "Copy" option from the displayed menu. Then, right-click on the first destination cell and choose "Transpose" from the "Paste Special" options. Finally, press "Enter" to complete the operation.

Q3: How to Merge Cells in Excel?

To combine cells in Excel, begin by highlighting the desired cells. Afterwards, select the cells and perform a right-click, then choose the "Format Cells" option. On the "Alignment" tab, check the "Merge cells" checkbox and click on "OK." Note that merging cells can affect the clarity of the data, so use it judiciously.


In this guide, we have explored various methods for transposing columns to rows in Excel. We learned how to transpose columns into rows &using the "Paste Special" feature and the "Transpose" formula. We also discussed converting multiple columns to rows by groups and how to transpose formulas without changing references.

By following our step-by-step instructions, no matter your technical expertise, you can effortlessly convert columns to rows and reorganize your spreadsheet like a pro. This skill is particularly useful when working with complex data sets or analyzing data for reports.

However, if you want to take your data manipulation and organization to the next level, consider using WPS Office. It offers a range of features that simplify and streamline the process of handling data, making it ideal for businesses, entrepreneurs, and students.

We encourage you to try the methods discussed in this guide and explore WPS Office for more efficient data manipulation and analysis. You'll be amazed at how quickly and easily you can organize your data like an expert. So what are you waiting for? Give it a try today!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.