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How to Add Fonts to PowerPoint(the correct way)

November 6, 2023 1.8K views

Creating a visually compelling presentation extends beyond selecting colors and images; fonts are the primary storytellers that bring your content to life. The fonts you choose for your PowerPoint slides can dictate your content's tone, readability, and overall impact. How can you add the right fonts to your PowerPoint presentation? This guide will equip you with the tools and knowledge to add fonts to PowerPoint correctly.

Part 1: Download and install Fonts in PowerPoint

Follow the step-by-step guidelines below on how to add fonts to PowerPoint online.

Step 1: Browse for a font on a reputable font website

If you already have a font in mind, look for it online. You’ll have to pay to download the font if it's not free. You can find a lot of free fonts on the websites below, and you can search by category to find your desired font faster.

Finding font characters on a font website

Finding font characters on a font website

Step 2: Check out the font’s characters

When you choose a font, you’ll see what each character looks like in the font. Some fonts have only uppercase or lowercase letters, while others don’t have all the punctuation marks. Just ensure that the font you select has all the characters you need.

Checking the font’s characters”

Checking the font’s characters”

Step 3: Read the license information

Many fonts are royalty-free, meaning you don’t have to pay anything to use them. However, some fonts are only accessible for personal use, meaning they can’t be used for business purposes (e.g., in your company’s logo or designs you’re selling).

It’s essential to understand the rules of the font you’re using for commercial purposes before purchasing a license, as the font’s creator could take legal action against you if you fail to buy one.

“Reading the license information of a font.”

“Reading the license information of a font.”

Step 4: Click the download button on your desired font to install it

A font will be saved to your computer using the ZIP format when you download it. This file contains the font and, in some cases, a Readme (or Info) file. Depending on your site, you can choose the font format you want to download.

“Downloading a desired font”

“Downloading a desired font”

Step 5: Right-click on the zip file and click extract(to the font’s folder)

“Unzipping a font file”

“Unzipping a font file”

Step 6: Open the font’s folder and highlight all the fonts. Then, right-click and click on Install.

“Installing unzipped fonts”

“Installing unzipped fonts”

Step 7: Check PowerPoint to see your downloaded fonts available for use

“Viewing an installed font”

“Viewing an installed font”

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Part 2: How to Add Fonts in PowerPoint on Windows & Mac

Follow the comprehensive guide below to learn how to add fonts to PowerPoint on Mac and Windows Operating systems.

Windows

Step 1: Open a PowerPoint presentation

“New PowerPoint presentation”

“New PowerPoint presentation”

Step 2: Click on File and select options

“Clicking options under the file menu.”

“Clicking options under the file menu.”

Step 3: Click on the Save option

“Clicking the save option under the options tab.”

“Clicking the save option under the options tab.”

Step 4: Check Embed all characters in the file check box

“Embedding all characters of a font”

“Embedding all characters of a font”

Step 5: Click OK and save the presentation

 “Saving the embedded characters”

“Saving the embedded characters”

MacOS

Step 1: Open your PowerPoint presentation on the Mac

“An open PowerPoint presentation on Mac.”

“An open PowerPoint presentation on Mac.”

Step 2: In the "PowerPoint" menu option, select the "Preferences…" dialog box

“Selecting preferences in the menu option”

“Selecting preferences in the menu option”

Step 3: Find the Output and sharing group and select Save

“Saving the output and sharing group”

“Saving the output and sharing group”

Step 4: Select Embed Fonts in the File

Now, your fonts are embedded in the PowerPoint file.

Part 3: How to Apply Custom Fonts in PowerPoint on Windows & Mac

Custom fonts have been designed or modified for a particular brand, project, or purpose. Microsoft PowerPoint allows you to use custom fonts to enhance the visual appeal of your presentations.

Below is a step-by-step guide on how to add custom fonts in PowerPoint. Ensure that you already have the font installed on your Mac or Windows device so it can show on Powerpoint.

Step 1: Open Your Presentation:

To use the custom fonts, open the PowerPoint presentation where you want to use them.

“Open presentation to be edited with a custom font.”

“Open presentation to be edited with a custom font.”

Step 2: Access the Font Options

Go to the PowerPoint slide on which you want to use your custom font. Choose the text box or the text that you want to be formatted with your custom font.

 “Choosing the textbox to be edited with a custom font.”

“Choosing the textbox to be edited with a custom font.”

Step 3: Change the Font

You’ll find the Home tab in the PowerPoint ribbon on the top of your screen. In the Font section, you’ll find a drop-down menu that displays the current font you’re working with. Click on the drop-down menu to view a list of the available fonts.

 “Viewing all available fonts”

“Viewing all available fonts”

Step 4: Select the Custom Font

Scroll down until you find the custom font that you have installed. Now, click on the name of the custom font and apply it to your selected text.

“Applying a custom font to text”

“Applying a custom font to text”

Step 5: Adjust Font Size and Formatting (if necessary)

Once you’ve customized your font, you can use the Font section in the Home tab to change font sizes, colors, boldness, boldness, and italics, as well as other formatting options.

“Formatting the customized font text”

“Formatting the customized font text”

Step 5: Repeat for Other Text Boxes:

Use the same steps if you have more than one text box or slide where you’d like to use your custom font.

 “Customizing another textbox.”

“Customizing another textbox.”

Step 6: Save Your Presentation:

Save your PowerPoint presentation after you make changes so that you can keep your custom font settings.

“Saving a customized presentation”

“Saving a customized presentation”

Part 4: How to Edit Excel, Word, and PowerPoint for Free?

That is where the WPS Office comes in. WPS Office is a free, easy-to-use program that can open, create, edit, and save Microsoft Office files such as Word, Excel, and PowerPoint. WPS Office is unique because it is fully compatible with Windows and Mac. That makes WPS Office a versatile choice for users on many different platforms.

As someone who frequently works with office documents across various devices, the seamless cross-platform compatibility of WPS Office has made my workflow much easier. The user-friendly interface and a wide range of features make creating, editing, and collaborating on documents easy, no matter my device.

Steps to edit Word/Excel/PowerPoint in WPS

Step 1: Download and Install WPS Office on your device

Before you can edit Word/Excel/PowerPoint documents on WPS Office, you need to install WPS Office on your device. You can follow the comprehensive step-by-step guidelines below to install WPS Office.

  • Open your browser and enter the website address: https://www.wps.com/

  • Click the Free Download button, and WPS will automatically download the version suitable for your device

  • Once the download is complete, tap on the file. After the Setup page is activated, click to choose the language as needed in the upper-right corner, check to agree with the privacy policy, and click Install Now.

  • After this, the WPS Office will be opened up. Click the Guest button to log in and enjoy your journey with WPS Office!

Installing WPS Office on your device.”

Installing WPS Office on your device.”

Step 2: Open WPS Office to access the free-to-use Word, Excel, or Presentation

“Accessing the applications in WPS Office”

“Accessing the applications in WPS Office”

Step 3: Open the Rich template store, which contains various free and paid templates for PPT, Word, and Excel

“Exploring the template store on WPS Office.”

“Exploring the template store on WPS Office.”

Step 4: Explore the other rich functions on the platform to edit your documents in the WPS Office.

 Various tools available in WPS Office.”

Various tools available in WPS Office.”

Resume assistants, smart forms, screen recording, file repair, and other small devices are integrated into the product.

Add Fonts in PowerPoint in WPS.

If you value creative expression in your documents, WPS Office is the perfect tool. Not only does WPS Office work seamlessly with Microsoft Office files, but you’ll also enjoy a wide variety of cloud-based fonts, new fonts, and free fonts.

“WPS Office fonts”

“WPS Office fonts”

Trustpilotstars4.8
WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
avator
Algirdas Jasaitis
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FAQs

  1. How to find cloud fonts in Windows?

You can also learn how to add cloud fonts to PowerPoint through the comprehensive guidelines below:

Step 1: Open File Explorer and go to Drive C

Opening local drive in File Explorer

Opening local drive in File Explorer

Step 2: Click the Users folder. Then, select your user account folder.  

Opening the user folder on the local drive menu.

Opening the user folder on the local drive menu.

Step 3: Then follow the rest of the folders as shown. Can’t see the ‘AppData’ folder? Go to View | Show/hide | Hidden items

“Locating cloud fonts on Windows.”

“Locating cloud fonts on Windows.”

There’s a set of folders, one for each installed Cloud Font. Select a folder for the font you want to install fully and install it.

  1. How to install Office Cloud fonts on a Mac?

On a Mac, the same procedure applies to installing Office Cloud fonts. First, locate the font in the font manager's Office folder. Then, install the font completely into MacOS.

Step 1: Open Finder and go to the Favorite tab (at the left) with your user name.  Then follow the folders down to CloudFonts

“Following the folders on a Mac.”

“Following the folders on a Mac.”

Step 2: Select a folder for the font you want to install fully and install it.

“Folder with cloud fonts to be installed.”

“Folder with cloud fonts to be installed.”

Summary

In conclusion, we’ve learned how to add fonts to PowerPoint correctly, which is majorly about choosing fonts that resonate with your message, ensuring readability and consistency, and crafting presentations that not only inform but leave a lasting impact.

Moreover, if you’re seeking a more reliable option for adding fonts to presentations, WPS Office is the perfect tool for you. WPS Office provides a wide variety of tools for seamless presentation creation.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.