How to Download OneNote as PDF Using WPS Office (Step-by-Step)

January 11, 2024 688 views

Are you ready to explore the world of OneNote within the WPS Office? Picture a scenario where managing your notes, lists, and images becomes a breeze. However, before we embark on this journey, it's essential to analyze the potential challenges users might face. How do you download OneNote as a PDF using WPS Office? That's the question we'll answer in this article. Additionally, we'll recommend the perfect software for your note-taking needs.

Part 1. WPS Office Onenote Introduction 

WPS Office OneNote is a versatile digital notebook application that shares its DNA with Microsoft OneNote. It's designed to empower users with the ability to create, manage, and organize a wide array of content. Whether you're jotting down notes, creating to-do lists, or even incorporating images, WPS Office OneNote is your trusted partner in digital note-taking.

Here are some of the features of WPS Office OneNote:

  • Create and organize notes, lists, images, and other content.

  • Take notes in class or meetings.

  • Create to-do lists.

  • Store and organize recipes.

  • Plan events.

  • Collaborate with others on notes.

  • Search for notes quickly and easily.

  • Export notes to other formats.

Here are some of the advantages of using WPS Office OneNote:

  • It is free to use.

  • It is compatible with Microsoft Office files.

  • It is feature-rich.

  • It is easy to use.

  • It is available on multiple platforms.

Part 2. How to Download OneNote as PDF using WPS Office?

Now, let's get hands-on and discover the art of downloading OneNote as a PDF using WPS Office. We'll guide you through each step, and we've added our own insights to make the process even smoother. Remember, our goal is to bring you closer to the reader by sharing our experience. Here's the reference for this detailed tutorial:

Method 1: Export the OneNote note as a PDF

Step 1: Open the OneNote note that you want to export.

Step 2: Click the WPS PDF

Step 3: Click Export.

Step 4: In the Export dialog box, select PDF as the file format.

Step 5: Click the Save button.

The OneNote note will be exported as a PDF file.

My experience:

I found this method to be the easiest and most straightforward way to export a OneNote note as a PDF. It is also the most versatile method, as it can be used to export any OneNote note, regardless of its size or complexity.

Method 2: Print the OneNote note as a PDF

Step 1: Open the OneNote note that you want to print.

Step 2: Click the File tab.

Step 3: Click Print.

Step 4: In the Print dialog box, select Microsoft Print to PDF as the printer.

Step 5: Click the Print button.

The OneNote note will be printed as a PDF file.

My experience:

I found this method to be a bit more complicated than the first method, but it is still a viable option. This method is especially useful if you want to print a OneNote note that contains a lot of images or formatting.

Resonating Reminder:

The "Print as PDF" method is the most reliable way to download OneNote or any other file format as a PDF. WPS Office is a reliable software for processing PDF files. To avoid any problems, make sure to follow the tips in each section.

Here is a more detailed explanation of the rewritten reminder:

  • The "Print as PDF" method is a reliable way to download files as PDFs because it is simple and straightforward. It can be used to download any file format, regardless of its size or complexity.

  • WPS Office is a reliable software for processing PDF files because it is powerful and user-friendly. It can be used to edit, convert, and secure PDF files.

  • The tips in each section are important to follow in order to avoid problems when downloading files as PDFs. For example, it is important to make sure that the file is saved before it is exported as a PDF, and that the printer is set to print in PDF format.

WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User
Algirdas Jasaitis

Part 3. How to Edit Your Word Documents for Free?

WPS Office is a versatile and user-friendly office suite that offers a wide range of productivity tools. It's designed to meet the needs of individuals, businesses, and students alike, providing a cost-effective alternative to other office software. Here's a brief overview of what WPS Office has to offer:

Comprehensive Office Suite: WPS Office includes a trio of essential applications:

  • Writer: A word processing tool similar to Microsoft Word, ideal for creating documents, reports, and more.

  • Spreadsheets: Comparable to Excel, this application is perfect for handling data, calculations, and financial tasks.

  • Presentation: Create stunning presentations akin to PowerPoint, complete with animations and multimedia elements

  • Free to Use: You can access core features for free.

  • Works on Windows and Mac: It's compatible with both.

  • Familiar Interface: Looks like Microsoft Office, so it's easy to use.

  • Cloud Integration: Connects to popular cloud storage services.

  • Collaborative: Multiple users can edit docs at once.

  • Templates and Mobile Apps: Ready-made templates and mobile apps for work on the go.

You can use WPS Office to edit Word documents for free. Here are the steps:

Step 1: Download and install WPS Office.

Step 2: Open the Word document that you want to edit.

WPS docs 

Step 3: Make the changes to the document that you want.

Step 4: Save the document.

Here are some additional tips for editing Word documents in WPS Office:

  • You can use the Review tab to track changes and comments.

  • You can use the Format tab to change the font, font size, and other formatting options.

  • You can use the Insert tab to insert images, tables, and other objects into the document.

  • You can use the Page Layout tab to change the page margins, orientation, and other page layout options.

Here are some additional information about WPS Office:

  • WPS Office is available for Windows, macOS, Linux, Android, and iOS.

  • WPS Office is a free download and does not require a subscription.

  • WPS Office is compatible with Microsoft Office files.

  • WPS Office is a feature-rich office suite that includes a word processor, spreadsheet, presentation software, and PDF editor.

  • WPS Office is a user-friendly office suite that is similar to Microsoft Office.


1. Is WPS owned by China?

Yes, WPS Office is owned by Kingsoft Office Software, a Chinese technology company. Kingsoft Office Software is headquartered in Zhuhai, China.

WPS Office was originally known as Kingsoft Office and was developed by then-Hong Kong Kingsun COMPUTER CO. LTD. in 1988 as a word processor that ran on DOS systems and sold by then-Hong Kong Kingsun COMPUTER CO. LTD.. It was later renamed WPS Office in 2005.

2. Can you save OneNote without WIFI?

Yes, you can save OneNote without Wi-Fi. OneNote automatically saves your notes to your device, so you can access them even when you're offline. To save a note, click the File tab and then click Save.

Note: You can also save your notes to the cloud if you have a subscription to Microsoft 365. This means that you can access your notes from any device, regardless of whether you have an internet connection.


In this article, we've taken you on a journey through the seamless integration of OneNote within WPS Office. You've learned how to effortlessly download OneNote as a PDF, enhancing your note-taking experience. Plus, we've highlighted the power of WPS Office, a versatile and free office suite compatible with Windows and Mac. With WPS Office, you can take control of your documents and unleash your productivity.

Feel free to explore further and embrace the world of efficient note-taking and document editing with WPS Office and OneNote. Happy note-taking!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.