Template Issues

How to Find the Correct Labels Template Size in Microsoft Word

Huda Qurayshi Oct 21, 2026 868 views

Question details

The user needs to identify and select the appropriate label template size to accurately match physical label sheets for printing.

How to Find the Correct Labels Template Size in Microsoft Word

Product: Microsoft Word
Device & OS: not provided
Scenario: Setting up a document to print addresses or custom text onto pre-cut sticker label sheets.
Observed behavior: The user wants to locate the exact label size and layout format within the software's built-in options to ensure accurate printing alignment.

Before you start

Check your physical label packaging for the manufacturer name (such as Avery) and the specific product or template number before setting up your document.

Solution 1Recommended

Use the Built-in Label Options Menu in Word

Access the Mailings tab to select from hundreds of predefined label templates categorized by manufacturer and product number.

Microsoft Word includes a comprehensive database of standard label sizes from major manufacturers. By selecting your specific brand and product number, Word will automatically configure the correct margins, column widths, and page layout for your labels.

Open the Mailings Tab

Launch Microsoft Word, open a blank document, and click on the 'Mailings' tab located in the top ribbon.

Select Labels

Click on 'Labels' in the Create group. This will open the Envelopes and Labels dialog box.

Access Label Options

In the Labels tab of the dialog box, click the 'Options...' button to view the available label configurations.

Choose Vendor and Product

Select your label brand from the 'Label vendors' drop-down menu (e.g., Avery US Letter). Then, scroll through the 'Product number' list and select the template number that matches your physical label packaging.

Apply and Generate Document

Click 'OK' to confirm the size. Back in the Envelopes and Labels window, click 'New Document' to generate a full page grid perfectly formatted for your labels.

Use the Built-in Label Options Menu in Word

Creating Custom Labels: If your specific product number is not listed, click 'New Label...' in the Label Options dialog to manually enter the exact height, width, pitch, and margin dimensions measured from your physical label sheet.

Print Labels Easily with WPS Writer

Create and Print Accurate Labels Seamlessly in WPS Office

WPS Writer provides a fully featured Mailings utility that allows you to easily select label vendors, input product numbers, and generate perfectly sized label templates in just a few clicks.

1. Open WPS Writer: Launch WPS Office on your computer and open a new blank document in WPS Writer.
2. Navigate to Mailings: Click on the 'Mailings' tab located in the top menu ribbon.
3. Open Envelopes and Labels: Click on the 'Envelopes and Labels' icon to open the setup dialog box, then switch to the 'Labels' tab.
4. Set Label Options: Click the 'Options' button, select your desired label vendor and product number, click 'OK', and finally select 'New Document' to generate your layout.

Built-in support for templates from major label vendorsFully compatible with Microsoft Word (.docx) documents and label layoutsLightweight, fast, and completely free to useFamiliar ribbon interface ensures a zero-learning-curve transition

microsoft office alternative - wps office

Frequently Asked Questions

What should I do if my label brand is not listed in the Label Options?

If your brand isn't listed, look for a generic vendor option or select a well-known brand like Avery that offers a template with identical dimensions. You can also use the 'New Label' button to manually enter the exact measurements of your labels.

How do I print a full page of the same label?

In the Envelopes and Labels dialog box, type your text into the Address box, ensure that the 'Full page of the same label' radio button is selected under the Print section, and then click 'New Document' to see the layout before printing.

Why are my labels printing slightly misaligned?

Misalignment is frequently caused by printer scaling settings. When you are ready to print, check your printer properties and ensure the document is set to print at 'Actual Size' or 100% scale. Make sure that any 'Fit to Page' or scaling options are disabled.

Document & File Issues